FAX FORWARDING
1
What is Fax Forwarding?
Fax Forwarding is a feature on the Lexmark MFP to forward
inbound faxes to a pre-defined e-mail address as a PDF
attachment.
•
Why use it?
 It will save paper and toner.
 It can be distributed electronically.
•
How do I set it up?
 Use the MFP’s embedded web server to set the following fields:
 Fax Forwarding = Forward
 Forward to = E-mail
•
 Forward to Shortcut = (e-mail shortcut of designated inbound fax
administrator)
First, you must have e-mail shortcut setup prior to Fax Forwarding
configuration.
 In the next few slides you will learn how to configure an e- mail shortcut.
 Then you will learn the steps to configure Fax Forwarding.
2
Fax Forwarding Configuration
• Pre-requisites
Analog Fax line connected to Lexmark MFP
E-mail shortcut must be created for
intended fax administrator
Fax Conference created in site’s CAB
Conference
3
Fax Forwarding Configuration
1. Open embedded web server by typing
TCP/IP address into a web browser.
4
Managing Email Shortcuts
Click the “Settings” from the list of menu options.
2. Click ‘Manage Shortcuts.’
3. Click ‘E-mail Shortcut Setup.’
5
Managing Email Shortcuts
4. Change settings below as indicated:
Enter a descriptive name.
Enter the CAB e-mail address.
Enter the default E-mail file
attachment parameters.
Enter the desired shortcut
for this entry.
TIP: Find a unique ID
consistent for each person.
5. Click ‘Add.’
6
Scan To E-mail Configuration
Click the “Settings” from the list of menu options.
6. Click ‘Network/Port’.
7. Click ‘SMTP Setup’.
7
Scan To E-mail Configuration
8. Change settings below as indicated:
Enter the SMTP Gateway.
REQUIRED!!
Enter the MFP ‘Reply Address’
in this format.
9. Click
‘Submit.’
8
Scan To E-mail Configuration
Click the “Settings” from the list of menu options.
10. Click ‘Fax Settings’.
10. Click ‘Analog Fax Setup’.
9
Scan To E-mail Configuration
Configure the “Settings” as indicated below:
Enter A Station Name –
Something descriptive like
location number-FISH (3471101) or Department with Unit
(ETS NI), etc.
Enter A Station Number – e.g.,
fax number
10
Scan To E-mail Configuration
Scroll and change Fax Receive Settings as indicated below:
Change Fax Forwarding to
“Forward”.
Change Forward to “Email”.
Forward “Email”.
11
Scan To E-mail Configuration
Scroll and change Fax Log Settings as indicated below:
Change Transmission Log to “Print
only for error”.
Change Receive Error Log to
“Print Never”.
Change Logs Display to
“Remote Station Name”. And,
enable Job and Call Logs.
12. Click ‘Submit.’
12
Fax Forwarding Configuration
Click the “Settings” from the list of menu
options.
13. Click ‘E-mail Settings’.
13
Fax Forwarding Configuration
Change the “Settings” as indicated below:
Enter the Subject as: ‘Lexmark
Scan’.
Enter the Message as indicated
in the screen capture.
Enter the ‘Limit destinations’
as indicated. This setting
restricts e-mails being sent
outside of school district from
MFP.
14
Monitoring the Fax CAB Conference
•
•
Open the CAB email
application and logon.
Click on the “Desktop
“ menu item and scroll to
find the CAB fax
conference, e.g. ETS_Faxes.
15
Distributing Faxes
• Double-click the conference to view the
•
•
faxes.
Review the faxes to determine the
intended recipient.
Forward to the appropriate recipient.
16