Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
Review of the
University of
Tasmania
Delegations
Register
2011
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
WHAT ARE DELEGATIONS OF
AUTHORITY?
“Delegations of Authority are the
mechanisms by which formal
authority or power is granted to
University managers, or bodies,
to act or make decisions on behalf
of the University.
Delegations allow the officer
holding that position, or the
responsible body, to commit the
University and/or incur liabilities for
the University.”
•
•
(Delegations Register, UTAS)
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
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Labyrinthine
resembling a
labyrinth; with
the qualities of
a maze;
twisting,
convoluted,
baffling,
confusing,
perplexing,
bamboozling.
(Wiktionary:
http://en.wiktionary.org/wiki/labyrinthine,
28th April 2011)
Source: http://www.bravekidgames.com/xproducts/printables/numbers-1-to-5/large/labyrinth5.png, 28th April 2011
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
•
DELEGATIONS OF
AUTHORITY …
1/
provide authority
or power
2/
to positions and
bodies
3/
to act
to make decisions
to commit monies
to incur liabilities
•
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Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
WHAT DOES THE CURRENT DELEGATIONS REGISTER COVER?
Authority or
power
Positions and
bodies
Act
Make decisions
Commit monies
Incur liabilities
University of Tasmania Act 1992
University By-Laws 1993
Council approved plans
Ordinances, Rules, Governance Level Principles, key
policies and terms of reference
Council-approved decisions (in Delegations Register)
Council and key committees (Council sub-committees,
Academic senate and sub-committees, peak university
committees)
Senior Management Team
Heads of organizational units (Schools, Centres, Sections)
Senior Faculty-based professional staff
Finance Officers and FMIS Operators
Institutes (Menzies, ACECRC, IMOS, AMC)
General
Financial
Contracts
Employment and remuneration
External representation
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•
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
WHAT IS THE SCOPE OF THE DELEGATIONS REVIEW?
Authority or
power
Positions and
bodies
Act
Make decisions
Commit monies
Incur liabilities
Implementation
….
presentation
documentation
support
 identify delegations prescribed in governance instruments (UTAS
Act, By-Laws, plans, Ordinances, Rules, GLPs, key policies and
terms of reference)
 ensure consistency between delegations and governance
instruments
 review non-prescribed delegations articulated in the current
Delegations Register
 review references to positions and bodies included in the current
Delegations Register
 update terms of reference for bodies (refer Information Sheet #4)
 examine breadth of categories currently used in the Delegations
Register (financial, contracts, HR, external representation)
 identify additional categories and content required, as
appropriate
 review types of governance instruments (register, policy,
guidelines, schedules, ‘people register’/database of Signing
Authorities)
 examine accessibility of documentation
 examine presentation/style
 consider supporting documentation requirements
 consider professional development requirements
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•
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
Focus of
Workshop –
4 sets of
questions…
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
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Overall, is the document
accessible?
Do we need
supporting
documentation?
Do we need
professional
development (for who)?
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
•
In relation to the
categories used
($, contracts, HR, external),
are there gaps or other
ways of presenting the
information (e.g.
research, T&L, other
corporate categories)?
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
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In relation to the
positions and
bodies identified, are
there inaccuracies
or gaps
or other ways of
presenting the
information?
Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
•
•
Most important Q …
In relation to the
delegations identified,
are there
inaccuracies or gaps or
questions currently
unanswered in the
Delegations Register?
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Review of the University of Tasmania Delegations Register
Brigid Freeman, Manager Policy and Delegations
Other questions
and comments
(brigid.freeman@utas.edu.au)
….