Developments in long term preservation
LIBER 2012, Marcel Ras
Developments in long term preservation
Digital Curation from 2009 to 2012
1.
Curating research. 1st LIBER workshop, April 2009
•
2.
Focus on organisation issues
Curating research. 2nd LIBER workshop, May 2012
•
Focus on partnerships “do not go this game alone”
Developments in long term preservation
Digital Curation
KEEP Workshop 26 October 2011
3
Developments in long term preservation
Developments in long term preservation
Digital Curation - digital preservation
Digital Curation
refers to the actions people take to maintain, preserve and add value to digital
information (assets) over its lifecycle.
Digital Preservation
refers to the series of managed activities necessary to ensure continued access to
digital materials for as long as necessary (processes and procedures required to
ensure content remains accessible well into the future).
Developments in long term preservation
Digital assets
•
e-books and e-journals
•
institutional output (theses, education)
•
digitized collections (books & special collections)
•
research data
•
websites
•
….
Different requirements/roles/partnerships
for each category
Developments in long term preservation
Data growth
Developments in long term preservation
Digital curation: a role for research libraries?
It brings challenges
•
IT-intensive
•
requires new and special expertise
•
financially demanding
•
requires repositioning the library in the information “chain”
The technical challenges are a breeze compared to the
organizational challenges
Developments in long term preservation
Roles and responsibilities in the printed lifecycle
producers
owners
curators
users
books and
journals
publishers
libraries
libraries
researchers and
students
institutional
output (theses,
etc.)
university staff
libraries
libraries
researchers and
students
special
collections
various
libraries
libraries
researchers and
students
curation
Developments in long term preservation
Roles and responsibilities in the digital lifecycle
producers
owners
custodians
users
e-journals, ebooks
publishers
??
??
researchers and
students
institutional
‘output’ (theses,
archives)
university staff
??
??
researchers and
students
digitized
books/images
libraries
themselves
libraries
themselves
libraries
themselves
researchers and
students
research data
researchers
??
??
researchers and
students
websites
anyone
??
??
researchers and
students
curation
Developments in long term preservation
Categories of digital resources and risks of data loss
technical
difficulties
organizational
difficulties
risks that
content will be lost
e-journals
x( xxx)
xx
xx
institutional
‘output’ (theses,
archives)
xx
xx
xx
digitized
books/images
x
x
x
research data
xxx
xxx
xxxx
websites
xxxx
xxxx
xxxx
Developments
in long term preservation
Parse
Insight
survey
Developments in long term preservation
Parse.Insight: Data Managers
Developments in long term preservation
Parse.Insight: Data Managers
Developments in long term preservation
Parse.Insight: data managers
Developments in long term preservation
Parse.Insight: data managers
Developments in long term preservation
Developments
Developments in long term preservation
Organisational developments
•
New roles for Libraries: focus on trio of
– Infrastructures
– Content
– services
•
•
Best practices (or worst)
Skill and training in the digital field
Developments in long term preservation
Skills
Developments in long term preservation
Cost models
•
TCP (Total Costs of Preservation)
•
Involves: systems, services, servers, staff, producers, workflows, content types,
storage, monitoring, interventions, management
•
New Business Models
– Business plan KB international e-Depot
– Preserving e-journals
– About 1,3 million annual costs
– Staffing, storage, development, research, preservation actions
•
But how about preserving research data? And websites?
•
Shared services
Developments in long term preservation
Development of cost models
– LIFE model
–
(http://www.life.ac.uk/)
– Keeping Research Data Safe
–
(http://www.beagrie.com/krds.php)
– Danish cost model for Digital Preservation
(http://www.costmodelfordigitalpreservation.dk/)
– DCC&U: an extended digital curation lifecycle model
(http://www.ijdc.net/index.php/ijdc/article/view/100)
– CDL Cost Modeling for Sustainable Services
(https://wiki.ucop.edu/display/Curation/Cost+Modeling)
Developments in long term preservation
Technical developments
•
Tool creation becomes mature
•
Preservation systems available
•
Shared infrastructures for preserving digital assets
•
Research and research output to be implemented
– PLANETS
– SCAPE
– KEEP
– DRIVER
Developments in long term preservation
Partnerships
Developments in long term preservation
Partnerships
Between curating organizations
With partners in the information chain
Public - private
information chain
Developments in long term preservation
Partnering Libraries, Publishers and Archival Solutions
Archival Service
Archival Agreement
Insurance Agreement
Preservation
Permanent Access
Library
Publisher
Licenses
Access
Researcher
Developments in long term preservation
Categories of digital resources and partnership options
technical
difficulties
organizational
difficulties
partnership options
e-journals
x(xx)
xx
(C)LOCKSS, Portico, KB,
national deposit libraries
institutional
‘output’ (theses,
archives)
xx
xx
institutional repositories
elsewhere
digitized
books/images
x
x
other research libraries,
national libraries,
MetaArchive,
national repositories,
Hathi Trust (books)
research data
xxx
xxx
data archives;
discipline-specific research
infrastructures
websites
xxxx
xxxx
national libraries, Internet
Archive, IIPC
Developments in long term preservation
Developments in long term preservation
Being in charge
Developments in long term preservation
Being in charge
•
Things you have to do yourself as a research library no matter whom you
partner with
•
Being in charge Deciding what to curate and to what level
•
Evaluating the results of any partnership
•
Create policies for curation
•
Skills and knowledge
Developments in long term preservation
Preservation policies
Preservation Policy: Written statement authorized by the repository
management that describes the approach to be taken by the repository for
the preservation of objects accessioned into the repository. (APA)
•
•
Describes the intentions of the organization with their digital collections and
how to realize these
Guidance for the entire organization
Developments in long term preservation
Benefits of clear policies
•
Sustainability in managing your digital collections
•
Change of staff and management less risky
•
Transfer of knowledge
•
Education programs (ageing population)
•
Harmonization of activities
•
Clear responsibilities
•
Ideally: Policies are implemented in workflows
Developments in long term preservation
Readiness for preservation
2009 Planets project survey conclusions:
•
Awareness in organizations is there
•
Tools and services are under development
•
Implementation needed
•
Improvement compared to survey results 2005
•
If a policy was present, preservation was better in shape (more money, plans
and awareness)
Developments in long term preservation
In conclusion
•
It’s a new ball game with fundamentally new rules
•
We have to think digitally
•
We have to create partnerships
•
And dare to make your choices
But we cannot wait until we know everything for
certain, because then you will be too late …
You’re digital assets are your capital!
And again, do not go in this game alone!