PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
STRATEGI DRY RUN 2015
1GFMAS
19 DISEMBER 2014
KSL RESORT, JOHOR BAHRU
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
STRATEGI DAN HALATUJU PELAKSANAAN DRY
RUN 1GFMAS
Definisi
 Mini-pelaksanaan dalam persekitaran yang terkawal merangkumi
Kump PTJ & PTJ terpilih dalam tempoh masa yang terhad,
authorisation terhad dan data/transaksi yang ditentukan.
Objektif
 Execute business process in 1GFMAS as close to Production in
sequence and timing
 Manage risks and prepare for smooth Go Live
 Prepare contingencies for potential live issues
Aktiviti






Data migration activities
Execute daily activities
Execute month end activities
Execute closing and reporting activities
Execute year end activities
Disaster Recovery simulation
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
SKOP
Tempoh
Pihak terlibat
Transaksi
(semua business
process dalam
blueprint 1GFMAS)
 Dry Run period – Mid June until end October 2015
 Accounting year – January to Period 14 Dec 2015 & January 2016
 HO (BPOPA), BPAS, BPTM, PPPA, BPOPP, SKP, Treasury
 49 Pejabat Perakaunan (24 JANM Negeri & Cawangan, 25 Bahagian
Akaun Kementerian)
 Kementerian
• Bahagian Kewangan Kementerian
• Bahagian-bahagian di Ibu Pejabat Kementerian
• PTJ di negeri dan cawangan (3% dari jumlah PTJ ; 3-4 pengguna
setiap PTJ)
 End User terlibat: Penyedia, Peraku 1, Peraku 2, PTJ Aku Terima,
Pelulus dll peranan yang terlibat
 11 Agensi Luar





Waran am
Sub waran
Baki awal
Tarnsaksi semasa
Penutupan bulanan
 Penutupan akhir tahun
sehingga dibawa ke
hadapan tahun berikutnya
 Agensi pukal (MAS)
 Agensi potongan gaji
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
STRATEGI PELAKSANAAN
Jun 2015
Jul 2015
Meet Exit
Criteria
Dry Run
Pre-requisites
Go Live Assessment
completed
Infra readiness
User readiness
Data readiness
Dry Run 1
(Jan 2015)
Day 0** (pre activities)
Migration activities
Day 1* (Black out
period)
•
Upload Budget
Book
 End day activities
Day 2 & 3
• Sub allocation of
budget
 End day activities
Day 4 - 14
• Daily activities
 End day activities
* Opening balance perlu
ada untuk Panjar & Baki
Vot S.
** 5 days before day 1 –
Migration activities
End of Month 1
• Month End
Activities
• First Month End
Closing
Aug 2015
Meet Exit
Criteria
Dry Run 2
(Feb 2015)
Day 0** (pre activities)
Migration activities
• Sign off before
upload
• Opening balance b/f
• Sign off after upload
 End day activities
Day 1 – 5
• Daily activities
• Payroll process
(regular cycle)
• Payroll
optimization/Stress
Test
 End day activities
End of Month 2
• Month End Activities
• 2nd month end
closing
Sep 2015
Meet Exit
Criteria
Dry Run 3
(Mar - Dec 2015)
Day 1 – 15
• Daily activities
• Payroll process
• Regular cycle
• Separate cycle
• Bonus
• Daily rated
 End day activities
End of Month 3 - 12
• Month End Activities
• 3rd - 12 month end
closing
Meet Exit
Criteria
Dry Run 4
(Dec (13) 2015 /
Jan 2016)
Day 1 – 7
• Opening balance for
new year 2
• Period 13
adjustments
 End day activities
Day 8 onwards
• Disaster Recovery
switch over activities
• Daily transaction of
year 2.
• Period 14
adjustments.
End of Year 1
• Year end activities
• Year end closing
• Carry forward
activities
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
SENARAI SEMAK PRE DRY RUN DAN KESEDIAAN PTJ SEBELUM
SEMASA PELAKSANAAN AWAL
Komputer
Perisian
Pemasangan perisianperisian SAPGUI,
DRIVERS, BROWSER,
OS, EPIPLEX di AO
Pemilihan PTJ-PTJ
untuk dry run
Telah ada 1GovNet
Bandwidth
menepati
keperluan
minimum 1Mbps
Printers
Token
Authorisation
Manual Prosedur Kerja
Manual Pengguna
Manual Latihan
Firewall & DNS
Manual Kod
Perakaunan
Latihan kepada
teknikal di SAD dan AO
KETERSEDIAAN
INFRASTRUKTU
R DI PTJ
Latihan
KETERSEDIAAN
RANGKAIAN PTJ
KETERSEDIAAN
PENGGUNA
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
CRITICAL SUCCESS FACTOR
PENGGUNA
DATA
INFRA
AGENSI
LUAR
PENYELARASAN
&
PEMANTAUAN
Latihan
Authorisation
Manual Pengguna
Manual Kod Perakaunan
•
•
•
•
• Token
• Manual Prosedur Kerja (MPK)
• Manual Latihan
• Data dari Mock Run 3
• Sign off
•
•
•
•
Komputer
Perisian & Pemasangan Perisian
Pencetak
Firewall & DNS
•
•
•
4 Bank (CIMB, ALLIANCE, BANK
ISLAM, MAYBANK)
Agensi Pukal/Potongan /Terimaan
ePerolehan
•
•
DAPAT
JPN/SSM
• Mesyuarat Kumpulan Kerja Kementerian
• Floor Manager Dry Run (PPPA & IA)
• Team Structure & TOR
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
SESI SOAL JAWAB
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PASUKAN PELAKSANAAN
PERAKAUNAN AKRUAN
SEKIAN, TERIMA KASIH
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