Procurement
Warning – may contain useful information
BIRMINGHAM – 13th March 2012
creating a safe, just and democratic society
Introductions
•Steve McGarvie, Senior Procurement Category Manager – Reducing Reoffending
•Joanna Fernandes, Procurement Category Manager – ESF
•Simon Ambrose, Assistant Procurement Category Manager – TA Funding
•Also includes Richard Hoy, Geraldine Curran (Main CFO Regional Contract
Managers) and Tony Oloya (Assistant Procurement Category Manager – ESF)
The Procurement Process – Overview
Aims and Aspirations:
•Innovative, proactive and inclusive procurement process
•Identify and minimise the barriers to smaller organisations in terms of bidding for
government work – Big Society, Localism, Social Value
•Offer technical support throughout this procurement – shaped by your input
•User-led processes based upon your needs – please complete the questionnaire!
The Procurement Process
•Launch events including initial support
•Consortia Building Time
•Stage 1 Request for Proposal (RFP)
•Short-listing
•Technical Support
•Two way dialogue
•Stage 2 RFP and Evaluation
The Procurement Process - Timescales
Key milestones:
•Competition advert published via Contracts Finder – February
•Deadline for submitting the first Request for Proposal (RFP Stage 1) response –
June
•Shortlist of bidders taken forward to second stage announced –July
Deadline for submitting the second RFP response (RFP Stage 2) – October
•Publication of the result of the procurement process – November
The Procurement Process – Overview - Lots
No. to be shortlisted / grants to be awarded
Lot 1 – Up to £250k (National)
3
1
Lot 2 – Up to £150k (Regional)
6
2
Lot 3 – Up to £50k (Local)
24
8
Lot 4 – South West including Cornwall - Up to £100k
6
2
Lot 5 – South West including Cornwall- Up to £50k
6
2
TOTAL
£1,250,000
The Procurement Process - Guidance
•We have produced the “Helpful Hints for Better Bids” leaflet to focus your
thoughts when writing your response
A separate word of advice:
It is the responsibility of each consortia to manage any commercial or other risk
that may result where an individual organisation is affiliated with more than one
potential consortia model
The Procurement Process – Points of Contact (1)
Main NOMS CFO Prime Providers here today:
•East Midlands: Leicestershire and Rutland Probation Trust, Carrie Peters –
Carrie.Peters@leicestershire.probation.gsi.gov.uk
•West Midlands: PPDG, Dal Veysey - dal.veysey@ppdg.co.uk
The Procurement Process – Points of Contact (2)
Other NOMS CFO Prime Providers:
•South West (inc Cornwall): Tribal Group, Julie Welch - Julie.Welch@tribalgroup.com
•North West (inc Merseyside): Merseyside Probation Trust, Tracey Hill –
TraceyL.Hill@cheshire.probation.gsi.gov.uk
•North East: PPDG, Mark Harrison - mark.harrison@ppdg.co.uk
•Yorkshire and Humberside: West Yorkshire Probation Trust, Craig Walker –
craig.walker@west-yorkshire.probation.gsi.gov.uk
•South Yorkshire: South Yorkshire Probation Trust, Robert Moore –
robert.moore@south-yorkshire.probation.gsi.gov.uk
•London: Working Links, Graham McAlpine – graham.mcalpine@workinglinks.co.uk
•East of England: Serco, Amisha Patel – amisha.patel@serco.com
•South East: Serco, Sarah Burnett – sarah.burnett@serco.com
The Procurement Process – Points of Contact (3)
Prisons and Probation:
•Points of contact will also be provided for Prisons and Probation to ensure
equality of access to information for all bidders
•This must not be used to influence or lobby in support of individual bids
•Clarification questions and responses will be published to all bidders, unless
commercially sensitive
The eSourcing Portal (1)
Supported by Emptoris (no longer Bravo Solutions)
•Web address: https://esourcing.justice.gov.uk
The eSourcing Portal (2)
•Some of you may already be registered from previous activities and will be familiar with the
portal
•Some of you may have asked to register on the eSourcing portal following the launch of this
programme
•At this stage it is not critical for every individual organisation to have access to the portal
•Bids will be submitted via the portal by consortia – the consortium will require access
•Alternatively, the RFP Stage 1 submission may be made by a nominated organisation on behalf
of the members of the consortia
•All the documentation on the portal will be made available via www.co-financing.org
Drop-in Sessions
•Steve McGarvie, Joanna Fernandes and Simon Ambrose will be available to
answer any questions you may have relating to:
• how to apply
• stages of the process
• pitfalls/common failings
• the eSourcing portal
•We are also happy to receive feedback on the shape and nature of the exercise
Clarification Questions etc
•Today – Please use the Question Box to outline any areas that may still be unclear
after this event
•After the event – please submit questions to simon.ambrose@noms.gsi.gov.uk
•Once the RFP Stage 1 has been launched - questions should be submitted via the
eSourcing portal
•Answers provided to the above will be circulated to everyone (unless the question
is commercially sensitive)