E-mail IT
Discover how easy it is to send emails
to your friends and family
Email – What is it?
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Electronic mail
Instant letter to anywhere in the world
Everyone who uses email has a unique
address
Many workplaces will provide employees
with email accounts for work
Lots of companies offer free email accounts
for personal use
– Google
– Yahoo
– Hotmail
Setting up a G-mail account
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www.gmail.com
Click on
‘CREATE
AN
ACCOUNT’
Setting up a gmail account
1.
Choose a unique
username
The username
marywhite@gmail.com has
already been taken
But
marywhitelimerick@gmail.com
is available
Setting up a gmail account
2.
Choose a unique
password
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3.
Use a mix of numbers, letters
and symbols
Must be 8 characters
Asked to type it twice
Write both down
somewhere safe
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The keys to your email
account
Your password is hidden
as you type to keep it
safe
Setting up a gmail account
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You are required to enter your gender
and birthday
You DO NOT need to enter your
phone number if you are
uncomfortable giving such
information
You are asked to prove you are human
by typing two pieces of text into the
box
Click on Next to create your account
If you have omitted any information
or typed anything incorrectly it will be
highlighted in red and you cannot go
forward until you have corrected it
Setting up a Gmail account
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Can add photographs to your
account profile. We won’t bother
right now
Click on Next step to continue
A welcome screen is displayed
Click on Continue to Gmail
Your email account
Every e-mail account has (no
matter who the provider):
• Inbox
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– Contains all the emails you have received
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Sent Items folder
– Contains all the emails you have sent
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Deleted Items/Trash folder
– Contains emails you have deleted
– Your emails stay in the Trashcan for 30 days before they are
permanently deleted
Your email account
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You select and switch between folders on
the left hand side of the Gmail page
The emails you have
received
The emails you have sent
The emails you have created
but not sent
The number of
emails you
haven’t yet read
Your email account
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When you select a folder its contents are
displayed
Here the Inbox has been selected
There are four emails in total
Those in bold have not been read yet
Click on an email here to open it
Reading an email
Who it’s from
The contents of the
email
The subject/what its
about
Sending an email
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Click the Compose button
Type the address you want to
send the email to
Type the subject
– what the email is about
– be as clear as possible
Sending an email
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Type your email into this section
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Then click on the Send button at the top
Replying to an email
Click on the Reply
button
The person’s name
is automatically
filled in in the To
box
The original email
is included. Type
your reply above it
Deleting emails
2. Select
the delete
button
1. Select
the box
next to it
Sending Attachments
As well as plain text, you can send files by
email
• Can include documents you have typed,
photos etc.
• Click where it says
‘Attach a file’
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Sending a picture
Locate the folder with your photos – in
our case Documents/MyDocuments
Double-click on the photo
to attach it to your email
Sending Attachments
File is attaching
File is attached and ready to be sent
You can attach lots of files to an email
Receiving emails with attachments
If you just want to
read or see the file
click View
If you want to make
any changes to the file,
print it or save it for
later, click Download.
Save it to your own
folder in Document or
MyDocuments
Signing out
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This is VERY important when you share
computers
Click on your username in the top right
hand corner
The following menu of options will be
shown
Click on Sign out
The make up of my email address?
Every e-mail address is made up of a user name
and a domain name, or host, seperated by the at
symbol ‘@’
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joebloggs@gmail.com
Username?
• joebloggs
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Domain Name?
• The Website is www.gmail.com
• Hosts name is G-mail