Integrating safety
management systems
David A Smith
david@imsrisksolutions.co.uk
Integrating safety
management systems
Emma Griffiths
01384 447036
emma.griffiths.actassociates.co.uk
Topics
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Refreshing of hsg65 and its approach
BS OHSAS 18001
The new ISO 45001 OHS requirement standard
New requirements for all management system
standards
• Integration of management system standards
and OHS into the organization’s business
processes
• OHS as an integral part of an organization’s
resilience
Who am I?
• A scientist
• Technical solution solver within BR
– Laboratory analysis
– Forensic investigations
– OHS and environmental support
• Standards writer
• Author
• Consultant, auditor and trainer
hsg65
• I was involved by the HSE in the refreshing
of hsg65 with the aim of making it more in
line with the management of other business
risks
• The Delphi research and subsequent
surveys helped to produce a greater focus
on risk and over focus on hazards alone
• The professional committee members
involved on BSI Committee welcomed and
supported the new approach
BS OHSAS 18001
• First produced in 1999 by a consortia in
respond to customer demand for an
auditable standard – not a BS at that time
• Now a full BS with two supporting
documents
• Over 90,000 registrations by end of 2011
The new ISO 45001 OHS
requirement standard
• Many attempts made to gain international
support for an ISO standard.
• In 2013 a substantial positive vote was
given for producing the first ISO
requirement standard in this area
• 40+ countries involved and about 10
observer bodies including ILO and IOSH
• UK have Chair and Secretariat
Why does it take so long?
Committee member (all volunteers) fatigue!
New requirements for all
management system standards
• ISO have decreed that all management
system requirement standards (MSS) shall
use a common structure, core text etc.
• This is stated in Annex SL of the ISO
Directives
• The aim is to facilitate integration and to
avoid multiple approaches for similar
elements of management
Annex SL Structure
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Clause 4 – Context of the organization
Clause 5 – Leadership
Clause 6 – Planning
Clause 7 – Support
Clause 8 – Operation
Clause 9 – Performance evaluation
Clause 10 - Improvement
Clause 4.1
Understanding the organization and its
context :
• The organization shall determine external
and internal issues that are relevant to its
purpose and that affect its ability to
achieve the intended outcome(s) of its
XXX management system.
Clause 4.2
Understanding the needs and expectations
of interested parties:
• The organization shall determine
– the interested parties that are relevant to the
XXX management system, and
– the requirements of these interested parties.
Clause 4.4
XXX Management system
• The organization shall establish,
implement, maintain and continually
improve an XXX management system,
including the processes needed and their
interactions, in accordance with the
requirements of this International
Standard.
Leadership and commitment 5.1
• Top management shall demonstrate
leadership and commitment with respect
to the XXX management system by:
– ensuring that the XXX policy and XXX
objectives are established and are compatible
with the strategic direction of the organization
– ensuring the integration of the XXX
management system requirements into the
organization’s business processes
Actions to address risks and
opportunities - Clause 6.1
--------- determine the risks and
opportunities that need to be addressed
to:
– assure the XXX management system can
achieve its intended outcome(s)
– prevent, or reduce, undesired effects
– achieve continual improvement.
Annex SL Structure
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Clause 4 – Context of the organization
Clause 5 – Leadership
Clause 6 – Planning
Clause 7 – Support
Clause 8 – Operation
Clause 9 – Performance evaluation
Clause 10 - Improvement
So what does this mean?
• It means those with ISO 9001 (quality
systems), ISO 14001 (environmental
management systems) and (eventually)
IS0 45001 will all have to ensure they
reflect:
– Context
– Needs of interested parties
– Integrate into overall management system etc
– Risk and opportunities
Many common core elements
• Process mapping
• Organizational roles and responsibilities
• Support
– Resources
– Communication
– Documentation
– Competency
• Audit, review, improvement
PAS 99
• Specification of common management
system requirements as a framework for
integration
• Based on Annex SL
• Helps organizations align their systems in
line with the revised structure
• Helps facilitates the integration of two or
more systems
PAS 99 (2)
Potential benefits:
• improved business focus;
• more holistic approach to managing risks;
• less conflict between individual MS;
• reduced duplication and bureaucracy;
• more effective and efficient audits both
internally and externally;
• easier facilitation of the requirements of any
new MSS that the organization wishes to
adopt.
PAS 99:2012 Framework
Improvement 10
10.1 Nonconformity and corrective
action
10.2 Continual improvement
Leadership
Improvement
ACT
Performance evaluation 9
Performance
Evaluation
Context of the organisation 4
4.1 Understanding
organisation and context
4.2 Understanding need and
expectations of interested
parties
4.3 Determining scope of the
management system
4.4 The management system
Leadership 5
5.1 Leadership and commitment
5.2 Policy
5.3 Organizational roles,
responsibilities and authorities
PLAN
Planning 6
Planning
6.1 Actions to address risks and opportunities
6.2 Objectives and planning to achieve them
9.1.Monitoring , measurement,
Support
9.2 Internal audit
9.3 Management review
CHECK
Operation
Operation 8
8.1 Operational planning and control
DO
Support 7
7.1 Resources
7.2 Competence
7.3Awareness
7.4 Communication
7.5 Documented information
OHS as an integral part of an
organization’s resilience
• Resilience is the new area of
standardisation but is in its infancy
• It is defined as: “The capacity of an
organization to anticipate, respond and
adapt to change in order to survive and
prosper”. (BS 65000 draft)
• It is not business continuity; it is essentially
about anticipation and adapting
Role of OHS
• OHS and managing other risks related to
an organization are essential for resilience
• Important to ensure that the management
arrangements are integrated where
practicable for efficiency and reduce risk of
conflict
Topics covered
•
•
•
•
Refreshing of hsg65 and its approach
BS OHSAS 18001
The new ISO 45001 OHS requirement standard
New requirements for all management system
standards
• Integration of management system standards
and OHS into the organization’s business
processes
• OHS as an integral part of an organization’s
resilience
Conclusion
Questions