PROGRESS AND MONITORING
REPORTS
(PMRs)
CFCU - 9 July 2010
1
QUARTERLY REPORTING

Decision of Joint Monitoring Committee
Meeting (29 Jan. 2009)

Reports submitted quarterly basis



Q1-2010: January, February, March 2010
Q2-2010: April, May, June 2010
….

Template of monthly “Progress Reports” submitted
to the CFCU and the bi-annual “Monitoring Reports”
submitted to the EUSG by the Beneficiary
Institutions were merged

New Progress and Monitoring Report formed
CFCU - 9 July 2010
2
Which Projects


Disbursement deadline (DD) of the
programme did not expire
The projects under;
2005 NP (DD: 30.11.2010 with exceptions)
 2006 NP (DD: 30.11.2010 with exceptions)
 IPA (DD: n+2+2+1 with exceptions)

CFCU - 9 July 2010
3
New PMRs via
Electronic Media

No more hardcopies/signatures

Preparation / circulation via electronic
media

The developed system will send e-mails
to parties in accordance with the
workflow
CFCU - 9 July 2010
4
New PMRs via
Electronic Media

Basic Project data and other information on the PMRs
automatically filled
 Reference number /Title of project
 Budget / contracted / disbursed amounts
 Expiry dates, beneficiary institution/SPO details

Beneficiaries will only fill the essay part of the report
 Indicators
 Activities
 Current Problems & Risks
 Anticipated Problems & Risks
 Planned Activities
 Recommendations
CFCU - 9 July 2010
5
Workflow
INSTITUTIONS
ACTIONS
The Beneficiary
Institutions
Prepare / Revise / Approve
EUSG
Approve / Reject w/ comments
CFCU
Approve / Reject w/ comments
EU Delegation
Preview / Comment via e-mail
National Fund
Preview / Comment via e-mail
CFCU - 9 July 2010
6
Role of SPO



Main responsibility to prepare/revise PMRS
Approve the report in the system not later than
the 5th working day of the following month of
each quarter period (i.e. the reports for 2nd
Quarter 2010 – April-May-June 2010- shall be
filled till 05 July 2010)
“Irregularity Report” and/or “Zero Irregularity
Report” should be prepared and signed hard
copies submitted to the CFCU
CFCU - 9 July 2010
7
How to use new electronic
system

User Name and Password given to



Reports status can be seen at any time by
each party


Each SPO & SPO Admin
EUSG, NF, EU Delegation
At the Beneficiary/ at the EUSG/ at the CFCU/
completed
Only the party who is in the queue to
revise/comment the report will have the
authority to make revisions to the report
CFCU - 9 July 2010
8
Scenario 1
Scenario 1
Beneficiary Institution
Approves
EUSG
Approves
CFCU
Approves
NF
CFCU - 9 July 2010
EUD
EUSG
Beneficiary
Institutions
9
Scenario 2
Scenario 2
Beneficiary Institution
Approves
EUSG
Rejects
CFCU
Approves
Beneficiary Institutions
Revises
EUSG
Approves
CFCU
Approves
NF
CFCU - 9 July 2010
EUD
EUSG
Beneficiary Institutions
10
Scenario 3
Beneficiary
Institution
Approves
EUSG
Approves
CFCU
Rejects
Beneficiary
Institutions
Revises
Will not be re-approved by EUSG, as it was
approved in previous cycle.
CFCU
Approves
NF
CFCU - 9 July 2010
EUD
EUSG
Beneficiary
Institutions
11
Scenario 4
All Parties approved in 1st Cycle
NF
EUD
EUSG
Beneficiary
Institutions
EUD
2nd Cycle Starts with EUD rejection
Rejects via e-mail
CFCU PMRM
Rejects to SPO or CM
CFCU CM
Rejects to SPO
Beneficiary
Revises
EUSG will re-approve here since this cycle will
function as the first cycle.
EUSG - CFCU
Approves
EUD – EUSG – NF – Beneficiary Institutions
CFCU - 9 July 2010
12
THANK YOU FOR YOUR
ATTENTION
CFCU - 9 July 2010
13