Képpel FELS Brasil S.A.
Management Presentation:
J.D.Edwards System
Presenter: Richard L Berry
and
Paulo de Tarso Rocha Coelho Jr.
1
Agenda
•
•
•
•
•
•
System Overview
Project Costing Overview
Purchasing Process
Stores Processes
Payment Process
Conclusion
10 mins
20 mins
20 mins
20 mins
10 mins
10 mins
2
J.D.Edwards Overview
• The J.D.Edwards software is now ‘live’
• Apart from JDE, the KFELS 6 digit Cost Code scheme,
and a new standardised Inventory Item Number have also
been implemented
• There are many changes of procedure that affect daily
operations:
–
–
–
–
–
Costing
Purchasing
Integration
Fiscal
Payment
3
J.D.Edwards System Overview
•
•
•
•
•
•
•
•
Costing
Procurement
Inventory Management
Payments
Billing and Receipts
General Ledger
Fiscal
Fixed Assets
4
J.D.Edwards: Integration
Purchasing
Consumable
Inventory
Fiscal
Accounts
Payable
Application
Issue
Project
Ledger
Address Book
General
Ledger
Fixed Assets
Accounts
Receivable
5
Job Cost: Integration
• Purchasing
– Commitments (as soon as PO or subcontract is entered)
– Receiving (immediately updates cost)
– Cost is charged to the Job, quantity updates inventory
• Inventory
– Inventory Issues and Returns of consumable materials
• Fiscal
– Taxes charged to the Job
• Fixed Assets
– Assets may be bought for a project
• Accounts Receivable
• Accounts Payable
• General Ledger
6
Job Cost
• Cost Types
–
–
–
–
Labour
Material
Subcontract
Other
• Cost Code 6 – digit has been implemented
• Labour Costing interfaced from RM Labore, and hours from
SAMO.
7
8
Job Status Inquiry: Cost Code Level 9
9
Job Status Inquiry: Cost Code Level 6
10
Job Status Inquiry: Cost Code Level 4
11
Job Status Inquiry: Cost Type Level 7
12
Job Status Inquiry: Cost Type Level 4
J.D.Edwards System Overview:
Procurement Management
• Purchasing Types:
–
–
–
–
OI Consumable Inventory
OD Direct Application
OS Subcontract
OF Fixed Assets
• Process Changes:
– All PO are in JDE
– Costing must be entered into the PO
– Tax information must be correct in the PO
• Benefits
– Integration
– Consolidated view of purchases
– Delivery statistics
13
Procurement Process: Consumable Stores
Requisition
Purchase
Order
Receive
Fiscal
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update stock, create Nota Fiscal information
Verify tax information
Accounts
Payable
Update due date, print espelho
Treasury
Pay
14
Procurement Process: Application Stock
Requisition
Purchase
Order
Receive
Fiscal
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update project costs, update project warehouse,
create Nota Fiscal information
Verify tax information
Accounts
Payable
Update due date, print espelho
Treasury
Pay
15
Procurement Process: Services
Requisition
Purchase
Order
Requisition and Tabulation outside JDE
Enter, print and approve
Receive
Accounts Payable Department ‘receive’, update project costs,
create Nota Fiscal information
Accounts
Payable
Update Accounts Payable
Calculate
ISS/INSS
Fiscal Department calculate ISS and INSS withholding taxes
Accounts
Payable
Print Espelho
Treasury
Pay
16
Procurement Process: Fixed Assets
Requisition
Purchase
Order
Receive
Fiscal
Requisition and Tabulation outside JDE
Enter, print and approve
Stores receive, update accounts, create Nota Fiscal information
Verify tax information
Accounts
Payable
Update due date, print espelho
Treasury
Pay
Fixed
Assets
Update Fixed Assets Ledger
17
Procurement Management
• Procurement History by:
–
–
–
–
–
–
–
Type of Purchase: Application or Consumable
Project
Supplier
Item
Cost Code
Requisition Number
Dates
• Expediting
– Promised delivery date revision
– Expediting report
– Outstanding Order List
– Late Delivery
18
19
Purchase Order History Inquiry
20
Purchase Order Expediting
J.D.Edwards System Overview:
Inventory Management
•
•
•
•
•
Consumable Stores Niterói and Angra
Application Stores Niterói and Angra
FSTP material bought for KFB
Locations have not yet been defined
New structured item number 99.99.99.99999
21
22
Disponibilidade
23
Disponibilidade
J.D.Edwards System Overview:
Inventory Management Processes
• Receiving:
–
–
–
–
•
•
•
•
•
Application Material
Consumable Material
Overhead Material
Ativo Fixo
Transferencia
Remessa
Devolução
Emissão & Retorno
Physical Count
24
J.D.Edwards System Overview:
Payments
• Majority of payments now done
electronically through Banco Itaú
28
Payment Process
Stores
Request a
Nota Fiscal
Receive Nota Fiscal
Print Nota
Fiscal
Calculate ISS and INSS
Issue
Material
Credit Note
Print Espelho
Approve
Treasury
Create Payments
Treasury
Transmit Payment File
Treasury
Receive Notification of Successful Payment
29
J.D.Edwards System Overview:
Financial
•
•
•
•
•
Contabilidade Geral
Contas a Pagar
Contas a Receber
Fiscal
Ativo Fixo
30
Contabilidade Geral
• Both companies in one environment:
– Képpel FELS Brasil (company 00001)
– BrasFELS (company 00002)
• Yards and Offices:
–
–
–
–
–
F7001 Matriz
F7002 Niterói
F7003 Macaé
F7004 Angra
F7005 Képpel FELS Brasil (Angra)
31
Contabilidade Geral
Format of accounts in JDE
Exemplo:
Telefone
Project Material
Ativo Fixo
Cost Centre
Conta
Detalhe
F7002
740965
C6005N
221210
001000
1
110410
010
32
Fiscal
• Notas Fiscais Entrada captured when materials or
services are ‘received’
• Notas Fiscais Saida for:
–
–
–
–
Transferencia
Remessa
Devolução
Sales
• ICMS and IPI calculated
• ISS and INSS calculated
• PIS/COFINS/CSLL and IR calculated at the point
of payment
33
Fiscal
• Livros Fiscais printed from JDE
• Sintegra generated from JDE
• Payment instruments DARF, DARJ printed by
Banco Itaú
34
Ativo Fixo
• Combined asset register of all assets
• Normal daily operations within JDE:
–
–
–
–
Additions
Transfers
Disposal
Depreciation
35
Thank you
36