Sr.DFM’s Office, Central Railway,
Solapur
Digitization of Settlement records…
Why Required……
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To make Preservation & retrieval of records
easier.
To give access of records to pensioners (like
revised PPO)
Easy & effective verification & instant feedback
possible.
Expeditious disposal-off RTI cases.
Integration with Settlement Module to avoid
duplication
No chance for manipulation of digitalized frozen
record.
Efficiency, Accountability, Transparency.
Implementation….
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Web based with Oracle backend
Link to existing AFRES & PRIME database
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By Login to site
Easy Data entry can be done
various reports available like Pensioner Details
Master can updated as and when required.
Document can be availed by authorized
pensioner online
A step towords full-fledged pension portal.
Pension grievances & its disposal made easy.
Innovative method For salary
payment to Co-operative Banks
Required as these banks are Non-core hence NEFT
not enabled
 There are approx 829 branches with 2385 employee.
Out of which 11 branches covered with 889
employees.
 Separate salary account in National Bank by Cooperative Bank is opened
 Tri-partite agreement is entered between Host
Nationalised Bank, Co-operative bank & Rly
Administration to safe guard the interest of Railways
& Staff.
 Delay is reduced from 8 days to 1 day
 The salary is credited by Co-Op bank to respective
Rly Staff’s account as per list provided to them.
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Roll out of SBI Imprest Cards.
Why Required…
100% bank payment for salary & others achieved
by Oct-2011 along with single wage period.
Hence Cashier movement reduced drastically.
Speedy movement of cash to imprest holder.
Started on experimental basis on Feb-2012.
 Rly. Board issued instruction subsequently.
Benefits…
 Existing
cashiers movement reduced
considerably from 57 to 17 Mondays
 Reduction in payment of honorarium and TA.
 Reduced period of transit and prompt
availability of imprest.
 Savings to the tune of Rs. 23 lakhs for the year.
 Three cashiers posts surrendered
 Imprest holder can view his statement .
Books & Budget Section
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Approximate Account current….
Auto Generates through AFRES.
Also generates all allied schedules.
Auto pick up of Actual for Cash, SMS,
Adjustment.
Takes care of Anticipated Debit/Credit.
Anticipated hike in DP for wages, DA & other
allowance can be given.
Auto generation of Capital JV.
Generates Data for submission to HQ in soft
copy.
Paper Securities
Augmented transparency & efficient handling
of paper security.
 Two level password security.
 Separate menus for Books & Other
Sections.
 Linked with Unique Contract Code.
 Auto generation of 30 / 60 / 90 days expiry
alter to bank, party & executive.
 Sms altert to parties.
 Contract and contractor wise information is
available on finger tip.
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Cash Budget Module
Strict online control
 Access to section for requirement
 Auto consolidation segment wise
 Auto distribution of allotment as per
requirement
 On click view for allotment, expenditure
and balance
 Ready made reports for managerial
control and HQ.
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Budget Module
Various reports of managerial level.
Online reports of concurrent figures for
Expenditure.
 Selection for type of Grant for each report
(i.e. BG,RISL,RG,FG)
 Department wise reports for analysis
 Exception reports for better control
 Separate reports for controllable PU’s (Both
staff & others)
 Separate reports for Actual & Approximate
expenditure for & to end of Month
 Detailed analysis Reports upto PU level
(Demand,Dept,Minor head,Detailed head)
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Establishment Section
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Single Wage Period…
Merging of Five Wage period to One Effective from Nov-2011.
Facilitate to effective internal check.
Minimize no. of cheques due to merging.
Avoid the monthly operation of Demands
payable.
Step towards Single Account Current.
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100% Bank payment
Other Achievements
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On Line PF Applications – Reduces
processing time from 5 days to 1.78 days
Encashment of Unclaimed Old Paper
Securities – Realized12 lakhs to misc
earnings
100% PLB Payment through Bank – Prior to
Dussehara Festival
Spot Checking of PPO’s… done in 97
branches resulted into saving to the tune of
Rs.2.85 crore
Future Projects ….
 E-Pension
booklets.
 Paperless book Section- Including
Appropriation Accounts.
 Atomization of All Suspense
Heads.
To Home Page
Scanned Documents
Employee Details.
Data Entry Form
Continued…
Establishment Section
100% Bank payment for wages.
 75% payment of wages through NEFT /
ECS.
 Payment through Spl.Paysheet stoped.
 100% payment of PLB as per salary mode
payment.
 Generation of various exception reports
for effective internal check.
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Analysis Reports
Managerial Reports
Selection for month & Grant
Online Requirement & Distribution
Analysis Report – Cash Budget
Menu for Books
Various Reports of Paper Securities
Menu for Expenditure Section
Anticipated hike in DP
Add Anticipated Dr/Cr.
Generate Capital JV
Approximate Account Current
Allied Schedules
Login Page
Employee Details
Continued..
Various Reports
Masters