Kay Lawrence – dispensary manager, Comberton surgery
Helen Kirkham – Emis consultant trainer

 Hints and Tips using Dispensing during FS
 Dispensing Upgrade Preparation
 Overview of Dispensing functionality
 Go Live
 Bar Code Scanning Considerations
 Summary

 RBAC Activities
 B0570 Perform Pharmacy Activities
 B0572 Manage Pharmacy Activities
• B8029 Manage detailed records
• (Configure dispensing staff as global viewers)
 Register Dummy Patients (Dispensing and Non-
Dispensing)
 TH777 Registering dummy patients

 Is each medication being prescribed consistently?
E.g. dipyridamole / persantin
 Full Stock Control
 Perform NPDT of Stock from your legacy system
 Review and check import of stock items are correct, e.g. stock level, batch numbers, expiry dates
• TH827 EMIS Web Non Patient Data Transfer from EMIS LV
• TH828 EMIS Web Non Patient Data Transfer from EMIS PC

 EMIS Web Drug Database
 Mapped to DM&D
 Medication such as inhalers, nasal sprays, ear drops may have different forms, for example Inhalers in LV/PCS will have the form of “inhaler”,
Web had “dose”.
 Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade.
 NPDT dispensing queue (Stock Control only)
 Perform NPDT of dispensing queue from your legacy system
 Note: Dispensers must still continue to dispense medication as normal in your legacy system
 Perform dispense/owe workflows in EMIS Web

 No stock control
 Create a dummy stock
 Add medication to dummy patients and perform dispense/owe workflows

 Wholesalers
 Create a ‘dummy’ wholesaler
 Add items to an order
 Check ordered items into stock
 Manually amend stock levels

 QF961 Site Readiness Checklist
 Lose access to dispensing 6 working days before upgrade
• NPDT test dispensing is cleared down by support
• Ensure all dispensary staff have received training prior to this
• Ensure any label printer/bar code scanner settings applied in FS have been noted in preparation for re-configuring
 Re-configure dispensing
 Perform final NPDT of stock – day before upgrade (Full stock control)
• Allow enough time!
• Verify imported data correct
 Create dummy stock if appropriate
 Setup Wholesaler account/s
 Wholesaler Orders – check if there are any orders outstanding and print out, add manually to Web if needed following the upgrade.
 Third Party Product suppliers informed e.g. Dispense-IT

 UG167 EMIS Web Pre-Go Live system configuration guide
 Dispensing configuration (Organisation)
• General (Dispensary settings)
• Locations and Stock
• Wholesaler configuration
• NPDT Stock
 Dispensing configuration (Local)
• General (Bar code scanning sounds)
• Printing (Labels)

 EMIS Web Drug Database
 Mapped to DM&D
 Medication such as inhalers, nasal sprays, ear drops may have different forms, e.g.
Inhalers in LV/PCS will have the form
“inhaler”, Web has “dose”
 Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade.

 Place details regarding the issues currently highlighted.

 Ensure dispensers set their default dispensing location.
 LV and PCS wholesaler order codes may not import as part of the NPDT of stock – these details will be blank.
(TC to check any work arounds)
 Unable to find manufacturer
 Hint and tip look for some under THE in the drop down list.

 Manufacturer details from LV/PCS may not match details in Web (NPDT)

Bar Code Scanning considerations
 Reduces dispensing errors
 Importing Stock from LV or PCS
 Scanning and adding pack descriptions ensure pack description matches the existing stock
 Imported Re-order codes ????
 Add if no manufacturer details
 Ensure matches pack details
 Ensure stock matches pack device type on the script

Bar Code Scanning considerations
 Not importing stock from LV/PCS
 Option 1
 Go live with dummy stock
 2/3 weeks – Add stock by bar code scanning
 Manufacturer matches pack description
 Device name matches pack description
 Branded items – stock must match script e.g. if script is for rosuvastatin, stock must be on as rosuvastatin not crestor
 Do not set EMIS re-order settings for items you may have to purchase minimum quantities in a month.

Bar Code Scanning considerations
 Option 2
 Add stock in LV prior to go live – perform an
NPDT of stock prior to upgrade
 Option 3
 Close dispensary day before go live and add stock using bar code scanner

 UG122 EMIS Web Dispensing User Guide
 TH902 EMIS Web Dispensing
Configuration
 Common Room/ Role Based Sections

 Hints and Tips using Dispensing during FS
 Dispensing Upgrade Preparation
 Overview of Dispensing functionality
 Go Live
 Bar Code Scanning considerations