ZAMORA
Family Reunion
12.29.13
Event Overview
July 25, 2013
Reunion Overview
Date
December 29, 2013 (Sunday)
Time
10:00AM-11:00AM
11:00AM-2:00PM
2:00PM onwards
Venue
Megatent, along C5 Libis
Attendees
Direct descendants of Mauricio & Gervasia
Zamora
Attire
Official shirt, color coded per branch
Registration
Program Proper
Optional Activities
Reunion Program
Time
Activity
6:00PM-6:00AM
Set-Up: Technical, stage and caterer
6:00AM-10:00AM
Set-Up: Exhibit, Bazaar, Kiddie Area
10:00AM
Gates Open
10:00AM-11:00AM
Registration
Bazaar, Exhibit and Kiddie Area Open
11:00AM-12:00NN
Family Mass
12:00NN-2:00PM
Program Proper
- Lunch
- Messages from selected family members
- Video Presentation
- Simple Games
- Light Entertainment (professional)
- Group Photo
- Family legacy activity (TBD)
2:00PM-6:00PM
Optional Activities
- Bazaar and Exhibit
- Family Bingo (?)
- More Games (?)
- Mini-Reunions per branch
Other Program Elements
• Souvenir Program
o To be distributed to all attendees
• Raffle
o To promote family businesses
• Family Heritage Exhibit
o Each branch to be given a designated area to display memorabilia,
pictures and the like
• Zamora Family Bazaar
o Area for sponsors to promote their products
o Family members can promote their businesses
o Provide additional food options
•
Kiddie Activity Area
o A play area with age-appropriate activities to keep younger family
members entertained during the reunion
• Photobooth
Logistics
• Registration
o Pre-registration will be required
o Nominal fee (approx. P350) will be collected to defray cost of t-shirt and
to ensure commitment to attend
o Deadline for registration will be announced and will be the basis for venue
set-up, lunch,
o Tickets and official t-shirts will be distributed to each branch
representative prior to the reunion
• Safety
o Medical - paramedic team and ambulance will be available during the
event
• Parking
o Ample parking space is available
• Security
o Security augmentation will be provided in all strategic areas
o Name badges will be given to all attendees (family, household staffyayas/drivers, crew/suppliers)
Funding
• Nominal registration fee to encourage maximum
attendance and participation
o Target amount: P350, equivalent to cost of t-shirt
o For us to have a firm headcount for food, t-shirts, etc.
o Fee includes: T-shirt, Lunch, Program/Entertainment, Other activities (bazaar,
exhibit, kiddie activity area)
• Fund raising activities leading up to the Reunion to raise
additional funds
o Ex. golf tournaments, special movie screenings, Family Cookbook, souvenirs
and memorabilia, etc.
o Family members can get to know each other by organizing and attending
special events
• Sponsorships (in cash or in kind) are encouraged
o Preferably from own business or personal contribution of a family member
o Subject to approval of Ways and Means Committee
o Proper acknowledgement of all sponsors will be made before, during and after
the event
• Surplus funds will be set aside for Special Projects
o Ex. scholarship fund, coffee table book, etc.
o Proper accounting and reporting of funds will be done through the Ways and
Means Committee
Timeline
Activity/Task
Core Group Meeting
Core Group + Committee Heads
Sub-committee meetings
Overall Reunion Meeting
open to all
Ocular visit to Megatent
Complete Family Tree
Identify Family Representatives
per 4th Gen. Branch
Invite and Finalize List of Bazaar Concessionaires
Send out invitations / Pre-registration
Finalize Headcount
Design and production of printed materials and
collaterals
t-shirts, tickets, collaterals, backdrop, souvenir program,
etc.
Ticket and t-shirt distribution
Fund Raising
Sponsorships, Special Events, Selling of Memorabilia
REUNION DAY!
AUG
SEP
OCT
NOV
DEC
Committees
Committee
Committee Heads
Overall Chairperson
Ronny Zamora
Secretariat / Registration
Andrea Zulueta
Program
Ana David-Coscolluela
Food
Ditas Lerma / Minnie Chiongbian
Documentation
Cecile Zamora / Leo Riingen
Website / Database
Michelle Hallare-Groves
Marketing / Promotions
(open)
Exhibit / Family History
Leny de Borja (for confirmation)
Physical Arrangements / Logistics
Poch Zamora
Kiddie Activity Area
Gabby Roa-Limjoco
Bazaar
Petit Olbes (for confirmation) / Sumulong Cousins
Mass
Linda Francisco
Design and Publications
Ana Zamora
Décor and Theme
Robbie and Pauline Virata
Ways & Means
Manny Zamora, assisted by Ana David-Coscolluela
Fund Raising / Special Projects
Individual Branches, in coordination with Ways & Means
How can you help?
• Get in touch with family members and spread the
word!
• Complete your family tree
• Assign a family representative (1 per 4th Generation
Family)
• Volunteer for a committee
• Collect family history, trivia, photos, memorabilia
• Organize a fund raising event/project
• Be a supplier (with family discount, of course!)
• Be a sponsor/donor
• Join the bazaar
• Save the date and attend on December 29
Next steps
• Organize Sub-Committees
• Ocular inspection/visit of Megatent
• Convene Core Group and Sub-Committee Heads
• Complete Family Tree
• Complete list of family representatives
• Secure proposals from suppliers
• Draft Detailed Program
• Send out “Save the Date” Invitations
Questions? Suggestions?
• Email Address: zamorareunion2013@gmail.com
• Website: http://zamorareunion2013.weebly.com
Our Venue
Courtesy of Buddy Zamora