Writeshops Paul Mundy Independent specialist in development communication [email protected] www.mamud.com, www.writeshops.org Outline 1. Writeshops 2. Details of the process 3. Adaptations 1. Writeshops Combines benefits of conference, reporting and team writing Ways to produce information materials Single author Small team of writers Multiple authors who submit manuscripts to an editor Journalistic reporting Conference or symposium Writeshop Types of products Information kits And why not…? Source books Project design documents How-to manuals Project reports Extension materials Annual reports Case-based texts Video and audio Policy briefs scripts Training curricula and Scientific articles materials Textbooks Online training courses Publications produced through writeshops Subject areas Livestock, veterinary medicine Sustainable agriculture, agroforestry Natural resources, environment Public awareness Value chains, marketing Land management, tenure Rural extension Policy Health, family planning Gender Languages English French Spanish Burmese Indonesian Nepali Sesotho Vietnamese How does it work? 1 Preparation 2 Writeshop 3 Revisions 4 Publish 1 Preparation Identify audience and objective Identify broad theme Identify topics Select resource persons Assign topics Prepare logistics 2 Writeshop Draft 1 Present Critique Edit Draw Draft 2 • • • • Present Critique Revise Redraw Draft 3 • Comments 3 Revisions Editing Revise text Check back with authors Peer review Desktop publish 4 Publish Print Distribute Use Evaluate, follow-up Typical timetable CTA/East Africa Grain Council, Arusha, July 2012 Monday Tuesday Introductions One or two 1st presentations and comments 19:00: Welcome dinner Rest of 1st presentations and comments Wednesday (EAGC training plans) Small groups/writing Meetings with editor Thursday 2nd presentations (EAGC training curriculum) Writing, meetings with editor Friday (EAGC materials) Rest of 2nd presentations Writing, meetings with editor Close: 12:30 Features of a standard writeshop Long lead-time for planning and logistics 20–50 participants from different organizations Participants stay throughout writeshop Staff: coordinator, facilitators, editors, artists, photocopying, logistics 5–10 days In hotel or conference centre Relatively expensive Writeshop advantages Fast, efficient, flexible Document experiences & best practices Translates science into practice Easy to understand, illustrations Involves multiple stakeholders Write a book in a few days Scientists, extension, NGOs, farmers, audience members Wide distribution through multiple institutions Builds capacity Helps people write Promotes networking Training and info exchange How much does it cost? Depends on… Number of participants Where they come from Air fares How long they stay Accommodation, per diem Whether you pay them Author fee, per diem Where it is Venue, country How big the product is Editing, design, printing Cost = about the same as conference or training course, plus publication costs How much does it cost? Top end 250-page book 2 weeks 50 international participants $150,000 – $200,000 Bottom end 8-page extension brochure 2 days Staff, donated time $ 0 2. Details of the process Presentations and comments Information exchange Editing and rewriting Information transformation Small groups Information generation Presentations and comments Like academic peer review Validate info, expand on it based on own knowledge Steered by facilitator Horizontal communication or information exchange Presenter Authors Facilitator Editing and rewriting Critical, detailed look at draft Convert into form suitable for audience Simplification (or elaboration) Managed by editor Rewriting rather than copyediting Focus on content and structure, not words Information transformation Presenter Editor Artist Two rounds of presentations and editing Presenter 1 Presenter 2 Editor Authors Artist Editing and rewriting Facilitator Presentations and comments Small groups Brainstorm new information based on presentations and experience Often used in analysis or recommendations section Steered by facilitator Information generation 3 processes Presenter 1 Presenter Editor Artist 2 Editing and rewriting Authors Facilitator Presentations and comments Small groups 3. Adaptations Sub-plenaries Resource persons Participants as facilitators One presentation No presentations, no comments: writing writeshop Multiple languages No electricity? Piggyback on another event One organization Fewer people, shorter time More spontaneous More than one information product Scoping study before the writeshop Heavy-duty analysis after the writeshop Combine it with training: training writeshop No authors present Resource persons 1 2 Resource person helps author and editor revise text One presentation 1 2 Reduces time needed Requires more work after writeshop No presentation, just comments People can read faster than they listen Saves time Useful for second draft No presentations, no comments 1 2 Writing clinics Presentations and participants’ comments may have little value – eg for non-overlapping subject areas No initial manuscripts Authors write individually or in small groups Then present, discuss and edit Useful where sections are short and have parallel content & structure Multiple languages c ж ش 1 2 A ? Simultaneous interpretation Consecutive interpretation Whisper interpretation Software translation (Google Translate) No electricity 1 Use notepads and flipcharts Piggyback on another event Conference Writeshop One organization Can hold meetings in organization’s own office Can spread out over long time Fewer people, shorter time, less planning 1 2 More than one product 1 2 Scoping study before writeshop 1 2 Heavy-duty analysis after writeshop 1 2 Combine it with training Lead authors through the writing and editing process Combine training sessions with work on their drafts Get them to critique each others’ work No authors present Review writeshop Obtain drafts before writeshop Ask experts in writeshop to review the drafts More information www.writeshops.org A guide to organizing writeshops Gonsalves and Joven 2010 www.mamud.com/writeshops.htm More information IIRR International Institute of Rural Reconstruction Nairobi, Addis, Philippines www.iirr.org KIT Royal Tropical Institute Amsterdam www.kit.nl More information Julian Gonsalves Philippines [email protected] Paul Mundy Germany [email protected], www.writeshops.org www.mamud.com Three rules for writeshops Prepare everything in great detail Make it up as you go along Have fun!