CITY
OF
CINCINNATI, OHIO
DISPARITY STUDY
May 2014
MEETING AGENDA
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Introduce Study Team
Outline Research Objectives
Discuss Data Collection Process
Establish a Partnership
Present Contracting Opportunities
Receive Public Comment
MASON TILLMAN
ASSOCIATES, LTD.
Established in 1978
Public Policy Research and Marketing Professionals
AWARD WINNING COMPANY
 Services Divisions
 Business Affirmative Action
 Corporate Communication
DISPARITY STUDIES
ON TIME AND UNCHALLENGED
Cities- 29
Counties- 20
States- 15
Schools- 15
Districts- 48
127
Total
Studies
MUNICIPAL EXPERIENCE
Mason Tillman Municipal Clients
City of San Jose, California
City of Knoxville, Tennessee
City of Richmond, California
City of New Haven, Connecticut
City of Portland, Oregon
City of Pittsburgh, Pennsylvania
City of Gresham, Oregon
City of Durham, North Carolina
City of Indianapolis, Indiana
City of Dallas, Texas
City of Seattle, Washington
City of Cleveland, Ohio
City of Oakland, California
City of Boston, Massachusetts
City of Bridgeport, Connecticut
City of New York, New York
City of Tampa, Florida
City of Kansas City, Missouri
City of Houston, Texas
City of Fort Worth, Texas
City of Davenport, Iowa
City of Arlington, Texas
City of Jacksonville, Florida
City of Fort Wayne, Indiana
SUBCONSULTANT TEAM
Subconsultant
Ellington Management
Services, Inc.
MAE Consulting, Inc.
The Voice of Your
Customer
Business
Status
Services
Provided
MBE
Business Outreach,
Anecdotal Interviews, Ethnic and
Gender Survey, Data Collection
M/WBE
Data Collection
M/WBE
Website Development and Web
Hosting, Regression Analysis,
Willingness and Expenditure Surveys,
Anecdotal Interviews
STUDY OBJECTIVES
• Determine If Statistical Disparity Exists
• Determine Practices Affecting Any
Documented Disparity
• Assess Effectiveness of Race and GenderNeutral Programs
• Prepare a Legally Defensible Study
RESEARCH CHALLENGES
• Conduct Outreach to Ethnically Diverse
Communities
• Identify Prime and Subcontract Awards
and Payments
• Recommend Best Management Practices
to Eliminate Barriers
CROSON STANDARD
• Compelling Purpose
State/Local
• Richmond
v. Croson
 Evidence of
Systemic Racial
Discrimination
• Narrowly Tailored
 Remedy
Documented
Discrimination
Federal
• Adarand
v. Pena
• Update Periodically
 Assess
Effectiveness of
Remedy
NARROWLY TAILORED
REMEDY
• Disparity Findings are Ethnic and GenderSpecific
• Race and Gender Goals Limited to Disparity
Findings
• Goals Defined by Availability
KEY DISPARITY STUDY
ELEMENTS
• Collection of Prime and Subcontracts
• Analysis of Prime and Subcontractor
Utilization
• Enumeration of Willing and Able Businesses
• Collection of Anecdotal Accounts
• Recommendations to Eliminate Contracting
Barriers
UTILIZATION ELEMENTS
Subcontract
Expenditure
Contract
Amendments
and Change
Orders
Subcontract
Award
Prime
Contract
Award
Award Date
and Number
Contractor
Ethnicity and
Gender
Industry
Codes
AVAILABILITY
THE ACHILLES HEEL
Potential
Bidders
Successful
Bidders
Unsuccessful
Bidders
Pool of
Willing
Businesses
Access Capacity and Qualifications
Contract
Size
M/WBE
Awards
Dollar
Threshold
BUSINESS PROFILE
Businesses
City of
Cincinnati
State of
Ohio
United
States
Less than 5 employees
47.95%
49.58%
54.6%
Less than 10 employees
68.18%
70.06%
73.5%
Less than 20 employees
82.84%
84.45%
86.3%
Over 100 employees
3.1%
2.72%
2.3%
Minority-owned
Businesses
22.3%
9.18%
21.2%
Woman-owned
Businesses
29.5%
27.75%
28.8%
U.S. Census: County Business Patterns 2009; US Census Survey of Business Owners 2007
IN-DEPTH INTERVIEW
PROCESS
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Screen Potential Interviewees
Select Business Owner Interviewees
Conduct 60 In-depth Interviews
Transcribe, Code and Analyze Interviews
Assess Patterns and Practices
WHAT IS AN
ANECDOTAL FINDING?
GENERAL
DISCRIMINATION
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Racial Stereotyping
Sexual Harassment
Workplace Intimidation
Barriers to Financing and Credit
BARRIERS CREATED
BY PUBLIC AGENCIES
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Bid Information Difficult to Obtain
Inadequate Lead Time to Bid
Lowest M/WBE Bids Cancelled
Excessive Monitoring
Contracts Bundling
Late Payments
BARRIERS CREATED BY
PRIME CONTRACTORS
Bids Shopped after Awards
Low M/WBE Bidder Denied Contract
Reduction in Scope of Work
Unauthorized Substitution of M/WBEs
Higher Performance Standard for
M/WBEs
• Late Payments
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HELP US IDENTIFY
Anecdotal
Current Business Owners
Retired Business Owners
Former Business Owners
Utilized Subcontractors
Availability
PARTNER WITH US
• Agree to an Anecdotal Interview
• Complete a Business Survey
Email
Cincinnatistudy@mtaltd.com
Website
www.cincinnatidisparitystudy.com
Mail
Mason Tillman Associates, Ltd.
1999 Harrison Street
Suite 1440
Oakland, CA 94612
Telephone
(513) 806-2348
CONTRACTING
OPPORTUNITIES
UPCOMING CONTRACTS
Michael Cervay, Finance Manager/City Purchasing Agent
E-mail
michael.cervay@cincinnati-oh.gov
Website
http://www.cincinnati-oh.gov/
Telephone
(513) 352-1947
COMMENTS
LIMIT RESPONSES TO 2 MINUTES
• Please State the Following:
– Your Name
– Your Business
– Your Organizational Affiliation
THANK YOU!