ACCESS for ELLs Spring 2011
Data Validation for Score Reports
Webinar Presented
April 26, 2011
Glenda Harrell, NCDPI ESL/Title III Consultant
Mark Hausner, NCDPI Technical Architect
Ivanna Mann Thrower, NCDPI ESL/Title III Consultant
Brian Swiger, NCDPI Operations Consultant
Session Objective
Prepare LEAs to find and correct invalid
student ACCESS for ELLs records before
score reports are created by MetriTech
1.
2.
3.
4.
CDFC – Authoritative source for LEP data
ACCESS Discrepancy File in the LEP CFDC
MetriTech Data Validation web site
Distribute ACCESS for ELLs Score Reports
Data Validation Timeline
May 2
ACCESS Discrepancy Report posted in LEP CFDC
May 3
MetriTech ACCESS Demographic Data posted on web site
May 3 – 11
MetriTech Data Correction Window for LEAs
May 11
Data Correction Window closes at 12 Noon
May 20
ACCESS for ELLs Score Reports Shipped to LEAs
May 20 –
June 11
Report Corrections to Paper Reports to RAC
CFDC: Authoritative
Source of LEP Data
Review
Creating a CFDC Account
Logging-In
CFDC
The ESL consultants
DO NOT have any
control over NCID. Call
800-722-3946 for
locked accounts and
other help related
issues.
Your NCID is your user name
and password for the CFDC
sites. If you do not yet have an
NCID account, contact your
Delegated Administrator.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
CFDC
Contact an ESL
consultant to let them
know you have
requested access to
the sites.
Once you have your
NCID, you need to
connect your ID to the
CFDC sites. Click
here for instructions!
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
CFDC
The CFDC has 3 main
sites: LEP, W-APT
and Immigrant.
You can access the
User Guide, Bulk Load
File Layout and URL
for each site here.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
Using the
CFDC ACCESS
Discrepancy File
How the CFDC works with the
MetriTech File
What DPI Does
What the LEAs Do
Three Data Sets Must Match
Accurate Student Score Report
LEP Students
In CFDC
2010-2011
NC WISE
Student Enrollment
2010-2011
ACCESS for ELLs
Spring 2011
Test Records in
MetriTech File
Data Sets Merged Using:








Date of Birth
State Student ID/District Student ID
LEA
School
NCWISE Student ID or Alternate
First Name
Last Name
Gender
Accurate Score Reports
Students that match in
all three files. This
should be the
majority of the cases.
Student Records to Review
Situation
Student ID or DOB Incorrect
Next Steps
Correct Student ID or DOB
Changes on MetriTech Site
Circumstance
Next Steps
Date of Birth Incorrect
Correct Date of Birth
Name Different
Correct Date of Birth and/or State
Student ID
ID Number Misaligned
Correct State Student ID
ID Matches to Incorrect Record
Correct State Student ID
Student ID Numbers
Examples
9
0
0
3
0
6
8
0
2
9
0
0
3
0
6
8
0
2
9
0
0
3
0
6
8
0
3
9
0
0
3
0
6
8
0
2
8
0
2
3
1
5
8
9
3
8
0
2
3
1
5
9
0
0
3
0
6
9
1
4
3
1
5
8
9
3
1
5
8
9
3
2
1
5
8
9
3
3
1
5
3
1
5
8
9
3
What the LEAs Do

LEP CFDC https://schools.nc.gov/lep
LEP CFDC
LEP CFDC
If a student is on this list,
go to the MetriTech site to
fix the record!
Complete the
MetriTech Data
Validation Process
Log In
Change State Student ID
Number and/or DOB
Log-In Information

E-Mail to Test Coordinators


In an effort to ensure accurate demographic
information is recorded for each student administered
the ACCESS for ELLs® test, MetriTech, in conjunction
with your state is providing an opportunity for you to
review and/or update all demographic information
recorded for your tested student population. This is an
optional service.
You may download your district's data, or update
online.
Log-In Information (cont.)
MetriTech will post the student records to our secure web page.
To access this information please follow the steps below:
1. Access http://www.metritech.com
2. Click on CLIENT AREA.
3. Select 'WIDA ACCESS for ELLs® Data Validation'
from the list displayed.
4. Enter your District's Data Validation User Name and
Password.
User Name: NC000
Password: *******
Edit state
student ID
and date of
birth ONLY!
Search for
student by
name or
State ID
number
Title III Status
is not a field
we update!
May 3 - 11
No private schools use
ACCESS for ELLs in NC
Contact MetriTech for help
Not relevant
Contact your ESL
Consultant at DPI!
CFDC
If a student’s LEP
status is incorrect
in the CFDC or a
student needs to
be removed,
complete an RCR
form following the
directions here.
http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/
ACCESS for ELLs
Score Reports
Review Time Line
Reports Shipped by MetriTech
May 20, 2011
Data Validation Timeline
May 2
ACCESS Discrepancy Report posted in LEP CFDC
May 3
MetriTech ACCESS Demographic Data posted on web site
May 3 – 11
MetriTech Data Correction Window for LEAs
May 11
Data Correction Window closes at 12 Noon
May 20
ACCESS for ELLs Score Reports Shipped to LEAs
May 20 –
June 11
Report Corrections to Paper Reports to RAC
From MetriTech: Score Reports
One copy of the District Frequency Report
One copy of the School Frequency Distribution Report per school
One copy of the Student Roster Report per school
One copy of the Teacher Report for each student Grades 1-12
One copy of the Kindergarten Teacher Report for each K student
One copy of the Parent/Guardian Report for each student
Sample Parent Letter
http://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx
Dear Parent or Guardian,

This past winter, English Language Learner (ELL) students in grades kindergarten through twelfth
grade participated in the administration of the ACCESS for ELLs® language proficiency test.
ACCESS provides a standardized measurement of academic language proficiency for ELL
students throughout the state of INSERT NAME OF YOUR STATE, and in other states. With this
information, we will be able to monitor individual ELL student progress on an annual basis.


Enclosed you will find your child’s results on ACCESS. The Parent/Guardian Report provides
information about your child’s English Language Proficiency Level. This information is for you
to review and keep.


If you have any questions regarding this test or the information that is being sent to you about how
your child performed on this test, please contact me, your child’s ELL teacher, or the school
principal.


Sincerely,
ACCESS for ELLs Score
Reports Delivered to LEAs
Send Parent Report with translated letter


http://www.wida.us/assessment/ACCESS/ScoreReports/translations.aspx
http://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx
OR
Send translated version of Parent Report

http://esl.ncwiseowl.org/webinars/CFDCWebinars/
ACCESS for ELLs Score
Reports Delivered to LEAs
(cont.)

Send duplicate Parent Reports for the same
student to DPI ESL Office.

LEP Coordinator should review the following
rosters before forwarding: Student Roster,
School Frequency Report, District Frequency
Report
Q&A