September
2014
THESIS PROCESSING BRIEF
We review your:
 Master’s Thesis
 MBA Report
 Joint Applied Project
 Doctoral Dissertation

Thesis Processors
Halligan Hall, Rooms 234, 232
Sue Hawthorne
 sjhawtho@nps.edu
 656-2159
Michele D’Ambrosio
 mdambros@nps.edu
 656-3876
Cat Grant
 clgrant@nps.edu
 656-7757
Janice Long, offsite
 jrlong@nps.edu
 656-2155
Our Website
http://www.nps.edu/research/research1.html
WORKSHOPS
GWC Website
https://my.nps.edu/web/gwc/
COACHING
Your Deliverables (1 per team)
 Word file (except LaTeX users)
 PDF
 Special Abstract
 Release Form, signed
 Final Checklist, completed
Distribution Statement (unlimited/restricted)
Our Review Focus

Format

Citations and
references
 Grammar
and punctuation
 Consistency and
clarity
Say what?!
Target Milestones
 First Review Target Date:
6 weeks before Graduation Day
Requires a minimum of three edited chapters,
plus Distribution Statement (MANDATORY) and
partial List of References
 Final Review Target Date:
2 weeks before Graduation Day
Requires a signed Release Form, plus Special Abstract
Final Review Turnaround: 4–8 business days minimum
———————————Extension
suggested——————————
——————Extension required————————– ———
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Pace Yourself
Budget time for ALL stakeholders’ reviews
Reference Style
Your choice:
– Use established style; no mix ’n match
– Ask if department mandates a style
– Check out GWC Citation workshop
Most popular:
– Chicago
– APA
– IEEE
– AMS
Citation Software
Use with caution:



Proof your work ( garbage in, garbage out )
Plan on edits to punctuation, capitalization
Remove field coding before Final Review
Most popular:



Word Citation Manager
Write ‘N Cite
RefWorks
SharePoint
 Use to submit all unclassified theses
 Email thesisdraft@nps.edu when ready
for First Review
SharePoint does not “talk” to us;
email is a must
Use the Template
 Gives thesis correct NPS look and feel
 Contains the Styles for headings, text,
captions.
 Simplified paragraph formatting NEW!
 Saves you work!
Did I Mention . . . ?
• Check Template Setup settings on each
computer you use
• Use MathType, not Word Equation Editor
• Choose one POC for each pair or group;
use that student’s SharePoint site
• Find LaTex Template and Wiki on our website
• Get fresh templates from our website;
“hand-me-downs” = extra work for you
Help is available!
 GWC tutors/
workshops
 DKL staff
 Thesis
processors
 Editor/
formatter
referrals
Handouts‒Review and Keep
1. Student Responsibilities/Flowchart
2. Template Setup MANDATORY
3. Formatting Instructions
4. SharePoint/Release Form MANDATORY
5. Common Errors
6. Citation Styles by Department NEW!
And Now . . .
 Thesis processing website
 Template/formatting
 SharePoint upload
 Requesting thesis processor
 Required forms