EFFECTIVE POWERPOINT
PRESENTATIONS
KEY TAKEAWAYS
ERIN SUSSMAN
EIGHT PRINCIPLES THAT MAKE SLIDES
POWERFUL AND EASY TO UNDERSTAND
Visualize
key points
Pay
attention to
design
Animate
off-screen
Animate
complex
slides
Effective
slides
Highlight
key
information
Avoid
paragraphs
of text
Make font
legible
Remove
jargon
5 DESIGN STEPS
1
Who is your
audience?
Who is my audience? How familiar are they with
our work?
2
What is your
objective?
What is our overall goal? Is it to inform? To
recommend action?
3
What is your
message?
What is the key message I want the viewer to
take away? What is my slide’s action title?
4
What is
the best
evidence
What data provides the best evidence to support
my key message?
5
Design the
slide
What layout or design best displays my
information? How should I lay out my slide?
MAC KEYBOARD SHORTCUTS
TO
Delete one character to the left
Delete one character to the right
Cut selected text or object
Copy selected text or object
Paste cut or copied text or object
Paste special
Duplicate selected object
Increase the font size
Decrease the font size
Change the case of letters
Apply bold formatting
Apply an underline
Apply italic formatting
Apply subscript formatting (automatic spacing)
Apply superscript formatting (automatic spacing)
Center a paragraph
Justify a paragraph
Left align a paragraph
Right align a paragraph
Undo the last action
Open the Format Text dialog box, Font options
Open the Format Text dialog box, Paragraph options
Duplicate selected object
Select the next object
Select the previous object
Select all objects and all text
Move the selected object in the direction of the arrow
Nudge the selected object slightly in the direction of the arrow
Group the selected objects
Ungroup the selected objects
PRESS
DELETE
+ X or F2
+ C or F3
+ V or F4
+ CONTROL + V
+D
+ SHIFT + >
+ SHIFT + <
SHIFT + F3
+B
+U
+I
+ SHIFT + MINUS SIGN
+ SHIFT + PLUS SIGN
+E
+J
+L
+R
+ Z or F1
+T
+ OPTION + M
+D
TAB
SHIFT + TAB
+A
Arrow keys
+ arrow key
+ OPTION + G
+ OPTION + SHIFT + G
PC KEYBOARD SHORTCUTS
Control + A
= Select all
Control + S = Save
Alt + R + R + T = Brings object to front
Control + B
= Bold
Control + T = Opens font window
Alt + R + R + K = Sends object to back
Control + C
= Copy
Control + U = Underline
Shift + F3 = Changes selection from
Control + D = Duplicate highlighted object
Control + V = Paste
lower case, upper case, sentence case
Control + E
Control + W = Close window
In address window of browser, type in only a
= Center justify text
domain name, e.g. Amazon, then hit Control +
Control + F = Find (word)
Control + X = Cut
Control + G
Control + Y = Repeat the last function
Control + Enter fills in: http://www. - .com
Control + H = Replace
Control + Z = Undo last step
Control + Shift + Drag mouse = Duplicate object
Control + I = Italics
Control + Shift + D = Create an exact
Control + J = Justifies text
copy of slide
Control + K = Insert Hyperlink
Control + Shift + G = Ungroup
Control + L
Control + Shift + M = Creates a new blank
= Group
= Left justify text
Control + M = New native
(non-Wizard) PowerPoint slide
Bain slide
Control + Shift + P + Use up/down arrow
keys = Change text point size
Control + N = New native
Control + [= Decrease font size
(non-Wizard) PowerPoint presentation
Control + ]= Increase font size
Control + O = Open file
Control + Shift + + = Change to/from text
Control + P = Print
Control + Q = Quit application
Control + R = Right justify text
superscript
Alt + Control + Shift+ > = Superscript
Alt + Control+ Shift + < = Subscript
Enter
and maintain alignment
USEFUL LINKS
Imagery
Microsoft - Free images and clip art
http://office.microsoft.com/en-us/images/
iStock Photo - Prices vary but high quality
and affordable
http://www.istockphoto.com/
Getty Images - Prices vary and a little more
expensive
http://www.gettyimages.com/
Cartoon Stock - Political and funny
illustrations
http://www.cartoonstock.com/
Templates
Microsoft - Free templates
http://office.microsoft.com/enus/templates/powerpoint-templatesFX102828209.aspx
Presentation Load - High quality, not free.
Good place to get ideas
http://www.presentationload.com
Inspiration
Slide Guru
http://slideguru.com/gallery
Note and Point
http://noteandpoint.com/
Flowing Data - Data visualization
http://flowingdata.com/
Prezi
http://prezi.com/explore/popular/