SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
 Day 1:
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Welcome, Overview, Organization and Objectives
Chemical Management Overview
Fundamentals of Chemical Inventory Management Systems (CIMS)
Group Discussion: Current Inventory Management
Chemical Procurement: Approvals, Ordering and Tracking
Central Receiving & Storage: Advantages & Disadvantages
CIMS Software: Installation, Setup and Basic Features
 Day 2:
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Chemical Storage and Use in Labs: Receiving, Storage & Tracking
Standard Operating Procedures (SOPs)
SOP Activity: Chemical Procurement, Receiving & Storage
CIMS Activity: Chemical Storage and Use in Labs
Chemical Waste and Disposal: Inventory management practices
Inventory Audits & Reporting
CIMS Software: Inventory Setup, Tracking, Audits and Removals
CIMS Exercise: Inventory Audits, Reports, Waste and Removal
SOP Activity: Inventory Audits, Reports, Waste & Disposal
Day 3:
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SOP Activity: Complete Draft SOPs
CIMS SOP Test Stations
Group Discussion: Issues of CIMS Implementation
Group Activity: CIMS Implementation, Action Plan and Schedule
Next Steps and Conclusions
2
Practice and Completion of Draft SOPs
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.

Get into your groups

Four CIMS Test Stations:
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Procurement
Receiving & Storage
Audits & Reporting
Waste & Disposal
Each station has a list of tasks to perform
◦ Complete all tasks before moving to the next
station
5
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.

Consider:
◦ Differences between current and ideal
situation for chemical management
◦ Incremental changes and improvements
 What will be easy, difficult, quick, long-term?
 What will make the biggest differences?

What are barriers to CIMS?
◦ What level to begin with?
◦ Potential for expansion?
◦ Changes to CIMS software?

Other considerations…
10
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
Transport
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
Get into groups of 3-5 people
Assess how your lab handles
chemical management at all
stages of the chemical life cycle
Waste
Storage
Procurement

Use
Recycling
Disposal
Create a plan to improve
chemical management in your lab
◦ Consider all levels of CSS controls
◦ What support or resources are
needed?
◦ Who will need to be a part of the
effort?
12
Chemical Procurement:
Task
1 month
3 months
6 months
SOP
Draft SOPs
complete
Management
Staff Training
Approval of SOPs and SOPs
implementation
1 year
First SOP Annual
Review
On-going/
Continuous
Review/Revision
Chemical Tracking and Management:
Task
1 month
3 months
6 months
1 year
Add chemicals
to CIMS software
Train staff and
students on
CIMS
Each lab must
submit chemical
inventory to
CIMS Admin
First CIMS Audit
Second CIMS
Audit
On-going/
Continuous
Inventory
modifications,
Audits, reporting
13
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.

Follow up plan:
◦ Periodic: We will send an email for progress updates and to
help answer questions that arise in implementation:
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1 month, 3 months, 6 months, and 1 year
Update on CIMS use and progress:
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SOPs status
Personnel training status
Inventory database status (examples):
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Entry of labs into Master Inventory
Assigning Ownership of all chemicals
Identifying chemicals of concern
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Segregation
Use of recommended cabinets & storage units
Secondary containment
Access controls
Protection of Chemicals of Concern
Chemical storage status (examples):
Update on chemical management actions (examples):
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Assignment of personnel duties for chemical management
Disposal of old chemicals
Minimizing “Orphan” chemicals
◦ Ongoing coordination & support:
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CIMS software troubleshooting
CIMS software upgrades
CIMS software Manual/information updates
16
SAND Number: 2013-8081 P
Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration
under contract DE-AC04-94AL85000.