ROAD ACCIDENT FUND
COMPULSORY BRIEFING SESSION
RAF/2014/00009
Date: 26 March 2014
Time: 11:00
AGENDA
Background of the RFB
Purpose of the Bid
Scope of work
Evaluation Criteria
Mandatory Documents
Disqualification of Bids
Submission of Bids
Contact details
Questions and Answers
Background
• RAF/2014/00009: Request For Bid: RAF requires the services of a highly
experienced and established service provider to configure and implement a
SAP e-recruitment system.
Published on 14 March 2014
Advertised on 16 March 2014
Closing on 9 April 2014
PURPOSE OF THE RFB
Background of the project
 The RAF seeks to appoint an established Service Provider to configure and implement a SAP erecruitment system.
 The recruitment process is decentralized in all the RAF regional offices and each office has
Human Capital Management department and the Head Office has Shared Service department.
 The Human Capital department receives a huge number of Curriculum Vitae (CV’s) per advert,
with limited resources at its disposal.
 The organization currently has +200 new vacant positions and these positions are advertised on
the RAF website with approximately 15 positions advertised on a weekly basis and approximately
700 applications received for junior positions.
•RAF/2014/00009
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SCOPE OF WORK
Refer To The Scope Of Work In The Bid Document
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EVALUATION CRITERIA
 EVALUATION CRITERIA AND METHODOLOGY
 The evaluation criteria will be based on the following requirements:
 Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory
requirements will be disqualified.
 Technical Functional Requirement (100 points).
 Price and BEE Evaluations (90/10 points).
 Bidders scoring 60 points out of 100 points on functional / technical criteria will be
further evaluated on Price and BEE.
•RAF/2014/00009
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MANDATORY EVALUATION CRITERIA
MANDATORY REQUIREMENTS
Mandatory
Comply
Not Comply
The bidder must provide proof in a form of a certificate that they are
SAP accredited on SAP e-recruitment and state the level of their
accreditation
Mandatory
Comply
The bidder must confirm that they have read and understood the terms
and conditions set out in the attached Service Level Agreement
(Annexure… which terms and conditions the bidder accepts, in the event
that the RAF awards contract to the bidder pursuant to this bid. The
bidder must confirm that they have complied with the requirement set
out in the footnote to clause 1.6 of schedule of Annexure G by
submitting with the bid:
A.
A proposed Pricing Schedule
B.
A proposed pricing Schedule
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•RFP/2013/00001
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Not Comply
MANDATORY EVALUATION CRITERIA
MANDATORY REQUIREMENTS
Mandatory
Comply
Failure by the Fund and the successful bidder to conclude a contract
within fourteen (14) days following the issuing by the Fund of the award
letter to the successful bidder, will result in the bid being deemed to be
non-responsive which will then entitle the Fund to consider other
responsive bids and award the tender to another bidder or bidders.
•RAF/2014/0009
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Not Comply
Technical Evaluation Criteria
Functional criteria
Points
Proposal should cover the following :
 Projects
The service provider must be able to provide project list of the past three (3) years of implementing
the SAP e-recruitment system and also the value of the implementation and the size of the
companies should be similar as RAF or above.
Number of Projects
1
2
3
4+
Points
5
10
15
20
 K-level Experience
The service provider should be able to provide k-level of consultants from k3 upwards certificate
with relevant CV’s.
 Methodology
The service provider must provide a project plan and follow an ASAP methodology for implementing
the SAP e-recruitment system
 Training strategy
The service provider should be able to provide full technical and functional onsite training to the RAF
teams.
o Bidders must provide training documents ( 5 points)
o Bidders must provide proof of implementation of similar project (5 points)
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Page 9
10
10
10
Technical evaluation criteria cont….
Functional criteria
Points
 Track record
10
Bidders are requested to send the attached reference questionnaire to three (3) of their clients
where similar services were rendered and attach the completed reference check questionnaires
to the bid response.
Track record will be scored as follows (Please refer to the bid document)
Bid must make sure that the reference questionnaire is signed and the contact details are fully
completed. The contact details must include the contact number and the e-mail address of the
referee as this information will be used by the RAF to verify all references submitted
 Experience of the company
The bidder must have configured and implemented successfully the proposed solution (erecruitment) in one company which is similar size as the RAF.
Please attach a letter from the client that confirms that the bidder has successfully
implemented the solution.
o
o
o
3 – 5 years experience 10 points
5 – 7 years experience 15 points
8 – 10 years experience 20 points
•RAF/2014/00008
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20
Technical evaluation criteria cont….
Functional criteria
Points
 Experience of the resource
The resource proposed to be used on the project must have three (3) years of experience in
implementing the proposed solution.
20
o
o
o
K3 level experience 10 points
K4 level experience 15 points
K5 level experience 20 points
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Mandatory Documents
Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate
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Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
Submission of RFB responses
Original signed bid document and Proposal clearly marked and indexed with all pages
numbered.
One (1) original and two (2) hard copies, submitted in a sealed, clearly marked
(RAF/2014/00009) envelope , to the address provided below.
Bidders are requested to submit the pricing schedule on a separate envelope.
Submission Address :
 Road Accident Fund
 Eco Glades Reception (Block F)
 420 Witch-hazel Avenue, Centurion, Pretoria
 CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)
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Submission of Bid responses
Bid responses sent by courier must reach the reception at least 36 hours
before the closing date (9 April 2014), to be deposited into the Bid box.
Submission Register must be signed at the reception by bidder when
submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
Late response will not be considered
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Contact Details
All queries must be forwarded to monarem@raf.co.za
Enquiries and clarification will close on the 31 March 2014 @ 11H00.
Q and A pack will be published on RAF website on 1 April 2014.
Thank you
Questions and
Answers