FY2012
Data Collections Conference
Special Education
Discipline, Data, Disproportionality,
Discrepancy,
Determinations and Other "D" Words
Athens, Georgia
August 17 - 19, 2011
Georgia Department of Education
Division for Special Education Services and Supports
1870 Twin Towers East
Atlanta, Georgia 30334
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Session Agenda
Out of School Suspension Definition
Reporting Discipline in SR
Continuation of Services
Significant Disproportionality
Significant Discrepancy
Disproportionate Representation
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
2
OSEP/WESTAT Reporting Directions for Federal Data
Report (FDR) – Discipline
Data elements related to a discipline event for a student that must be reported according to law.
Out-of-school Suspension
“Incidences in which a child is temporarily removed from his/her
regular school for disciplinary purposes to another setting (e.g.,
home). This includes removals in which no IEP services are
provided because the removal is 10 days or less as well as
removals in which the child continues to receive services
according to his/her IEP.” FDR- Table 5
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
3
While Free Appropriate Public Education (FAPE)
requirements are unique to students with disabilities
excluded from school for more than 10 days,
reporting requirements are consistent with those for
students without disabilities unless otherwise
indicated in local board policy.
Two issues:
• Compliance with FAPE (Continuation of Service)
• Reporting Requirements
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
4
OSEP/WESTAT Reporting Directions for Federal
Data Report (FDR) – Discipline
• “If, following a discipline offense, the IEP team meets and
determines that the child’s current placement is not the least
restrictive environment for that child, and therefore makes a
permanent change in the child’s IEP placement, DO NOT report
the child on the FDR for discipline. If the child is suspended
pending an IEP team meeting in which his/her IEP placement is
changed, the suspension must be reported.”
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
5
Review of Discipline Record
Discipline Record Layout:
• Fiscal Year
• Period
• System Code
• School Code
• Student ID
• Discipline Incident Number
• Data Type Indicator
• Discipline Incident Date
• Discipline Type
• Discipline Incident – Context and Location
• Teacher ID
• Discipline Action Code
• Discipline Action Auxiliary Code
• Administrator ID
• Event Identifier
• Continuation of Services
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
6
DISCIPLINE ACTION CODE
DISCIPLINE ACTION CODE indicates the action taken by a school administrator or
administrator’s designee (pursuant to O.C.G.A 20-2-731 and 20-2-740).
Discipline Action Code & Type Description
•
•
•
•
•
00 Continuation of Incident
An entry of “00” for a DISCIPLINE ACTION CODE is acceptable only
when the DATA TYPE INDICATOR is “2,” indicating that an event with
multiple incidents for a single action has occurred.
10 Corporal Punishment
Corporal Punishment - corporal punishment was administered
pursuant to O.C.G.A 20-2-731.
20 In-School Suspension
In-School Suspension - placed in a state in-school suspension
program.
30 Out-of-School Suspension
Out-of-School Suspension - suspended out of school.
40 Expulsion
Expulsion
- expelled.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
7
Discipline Action
Code & Type
20 In-School Suspension
30 Out-of-School Suspension
40 Expulsion
60 Assigned to Crossroads
Alternative School
Action
Auxiliary
Code
‘nn’
‘nn’
1
2
‘nnnn’
Discipline Action Auxiliary Code Description
Auxiliary Code is the number of days assigned.
(Unless code ’99’ is used – less than one day.)
.
Auxiliary Code is the number of days assigned. (Unless
code ’99’ is used – less than one day.)
Expelled beyond the end of the current school quarter
or semester but not permanently expelled.
Permanently expelled.
The 4-digit school number of the Crossroads Alternative
School to which the student was assigned.
61 Assigned to Other Alternative
School for Disruptive Students
‘nnnn’
The 4-digit school number of the Alternative School for
disruptive students to which the student was assigned.
62 Assigned to Other Alternative
School for Non-Disruptive
Students
63 Assigned to Other Alternative
School by Administrative Law
Judge
‘nnnn’
The 4-digit school number of the Alternative School for
non-disruptive students to which the student was
assigned.
The 4-digit school number of the Alternative School to
which the student was assigned.
‘nnnn’
8
Discipline Data Trends
Removal Type
Students Out-of-School
Suspended/Expelled
greater or equal to 10 Days
in School Year
FY11
FY10
FY09
FY08
1,423
1,466
1,708
4,755
Students with Disciplinary
Removal Totaling greater
than 10 Days
3,742
4,755
5,387
10,668
Total Disciplinary Removals 107,944 124,266 137,425 159,592
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
9
Discipline Data Trends
Year to Year Decrease
Removal Type
Students Out-of-School
Suspended/Expelled
greater or equal to 10
Days in School Year
Students with
Disciplinary Removal
Totaling greater than
10 Days
Total Disciplinary
Removals
FY11
FY10
FY09
-43
-242
-3,047
-1,013
-632
-5,281
-16,322
-13,159
-22,167
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10
Year to Year Decrease
In Disciplinary Removals
0
FY11
FY10
FY09
FY08
Student Count
-5,000
Students Out-of-School
Suspended/Expelled greater or equal to
10 Days in School Year
-10,000
-15,000
Students with Disciplinary Removal
Totaling greater than 10 Days
Total Disciplinary Removals
-20,000
-25,000
11
Continuation of Service
Out-of-school suspension 1-10 days
(cumulative) – No services required
Out-of-school suspension 11+ days
(cumulative) – Services required
(Continuation of Services)
Significant Disproportionality/Significant Discrepancy data are not influenced by
Continuation of Services.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
DIS090 Continuation of Service:
“For students that receive out-of-school
suspension or expulsion, indicate whether or
not the student continued to receive education
services during the disciplinary action. Enter
‘Y’ if student received education services and
‘N’ if student did not receive education
services.”
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
13
New Discipline Report
OSS >10 Days
Continuation of Services = N
GTID
LAST NAME
FIRST NAME
CESSATION OF
SERVICE
AUXILLARY CODE
N,N,N
002,008,001
Total
11
•Removes suspensions before and after placement in special education
•Does not reflect all days of OSS
(OSS days with Cessation of Service Flag =Y are excluded)
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
14
Remember:
After your superintendent
certifies the accuracy of the your
Student Record,
the opportunity for correction is
not available.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
15
Discipline and IDEA Compliance
Continuation of Services
20,000
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
FY08
FY09
FY10
FY11
Students on Continuation Report FAPE Documentation Required
2,337
1,045
697
194
FAPE Days Requiring Documentation
of Service
19,415
7,039
5,433
1,179
16
APR Indicators
Indicators B9 and B10
•Identification only
•Overrepresentation
•Underrepresentation
Indicators 4a and 4b
•Discipline discrepancy SWD
•Discipline discrepancy by race/ethnicity
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
17
Significant Disproportionality
•Identification (Overrepresentation only)
•SWD
•Six disability areas
•Placement
•Discipline
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
18
Disproportionality:
The Big Picture
Significant Disproportionality
1. Reserve 15% of the federal funds to provide
Coordinated Early Intervening Services (CEIS) for
at-risk students
2. Review and revise policies, procedures and
practices
3. Publicly report any revisions on policies,
procedures and practices
4. May result in a finding of non-compliance
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
19
Disproportionate Representation and
Significant Discrepancy:
The Big Picture
1. Does not prompt Coordinated Early Intervening
Services (CEIS) for at-risk students
2. Must review and revise policies, procedures and
practices
3. Must publicly report any revisions on policies,
procedures and practices
4. May result in a finding of non-compliance
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
20
Significant
Disproportionality
Identification
All Disabilities
Six Disability Areas
Data Source
FY12 Changes
Second Look
Filter Conditions:
WRR ≥4.0
Two consecutive years
Formula: Westat Weighted
Risk Ratio (WRR)
FY 11 WRR ≥4.0 and
FY12 WRR ≥4.0
District SWD Subgroup ≥10 618 Federal Child Count Data
District Enrollment
Subgroup ≥40
Fall FTE Count
District Enrollment
Composition ≥.90 for
Subgroup
Fall FTE Count
Data Year:FY11 + FY12
Notification Year: FY12
If district subgroup
composition ≥.90, subgroup
incidence rate is ≥4.0 above
district subgroup
composition
CEIS Year: FY13
21
Significant
Disproportionality
40-79% General Education
<40% General Education
Separate Placement
(Private or Public Schools
or Residential Placements)
Data Source
FY12 Changes
Second Look
Filter Conditions:
WRR ≥4.0
Two consecutive years
Formula: Westat Weighted FY 11 WRR ≥4.0 and
Risk Ratio (WRR)
FY12 WRR ≥4.0
District SWD Subgroup ≥10
618 Federal Environment
Data
District Enrollment
Subgroup ≥40
Fall FTE Count
District Enrollment
Composition ≥.90 for
Subgroup
Fall FTE Count
Data Year: FY11 + FY12
Notification Year: FY12
If district subgroup
composition ≥.90, subgroup
incidence rate is ≥4.0 above
district subgroup composition
CEIS Year: FY13
22
Significant
Disproportionality
Total Disciplinary
Removals
(Incidence Count)
Filter Conditions:
WRR for Disciplinary
Removals is ≥3.0 (≥5.0)
Data Source
FY12 Changes
Formula: Relative Risk
(District SWD Subgroup risk for Disciplinary
Removal/District SWD risk for Disciplinary
Removal)
Student Record – Discipline Record File
District SWD count of
Includes count of removals (ISS, OSS, Expulsions
Disciplinary Removals by
regardless of length)
subgroups
District SWD Subgroup
Data Year: FY10 + FY11
Two Year Look
FY10 Relative Risk for SWD Subgroup for Disciplinary
Removals is ≥5.0
FY11 Relative Risk for SWD Subgroup for Disciplinary
Removals is ≥3.0
Includes count of removals (ISS, OSS, Expulsions
regardless of length)
Student Record – Cumulative Count of annual
SWD enrollment
Notification Year: FY12
CEIS Year: FY13
Data Year: FY11 + FY12
Notification Year: FY13
FY11 Relative Risk for Disciplinary Removals ≥3.0
CEIS Year: FY14 FY12 Relative Risk for Disciplinary Removals ≥3.0
Data Year: FY12 + FY13
Notification Year: FY14
FY12 Relative Risk for Disciplinary Removals ≥3.0
CEIS Year: FY15 FY13 Relative Risk for Disciplinary Removals ≥3.0
23
Significant
Disproportionality
Duration and Type
(Student Count)
Data Source
FY12Changes
Filter Conditions:
Relative Risk for
Disciplinary Removals is
≥3.0 (≥5.0)
District SWD Count of
Students by Race/Ethnicity
with Disciplinary Removals
by Duration and Type
District SWD Subgroup
Formula: Relative Risk
(District SWD Subgroup Risk for
Disciplinary Removal by Weighted
Duration and Type/District SWD risk
Weighted Duration and Type)
Two Year Look
FY10 Relative Risk for SWD Subgroup by Duration and
Type is ≥5.0
FY11 Relative Risk for SWD Subgroup by Duration and
Type is ≥3.0
Student Record – Discipline Record File
Removal Weights:
ISS <10 days = 1
OSS <10 days =2
ISS >10 days =3
OSS >10 days =4
Formula:
(District SWD Subgroup Risk for Disciplinary Removal by
Weighted Duration and Type/District SWD Risk
Weighted Duration and Type)
Student Record – Cumulative Count of
annual SWD enrollment
Data Year: FY10+FY11
Notification Year: FY12
CEIS Year: FY13
Data Year: FY11 + FY12
Notification Year: FY13
CEIS Year: FY14 FY12 Relative Risk for Disciplinary Removals ≥3.0
Data Year: FY12 + FY13
Notification Year: FY14
CEIS Year: FY15 FY13 Relative Risk for Disciplinary Removals ≥3.0
FY11 Relative Risk for Disciplinary Removals ≥3.0
FY12 Relative Risk for Disciplinary Removals ≥3.0
24
Disproportionate
Representation
Identification
All Disabilities
Six Disability Areas
Data Source
FY12 Changes
Second Look
Filter Conditions:
WRR ≥3.0 (4.0)
Two consecutive years
Formula: Westat Weighted
Risk Ratio (WRR)
FY 11 WRR ≥4.0 and
FY12WRR ≥3.0
District SWD Subgroup ≥10 618 Federal Child Count Data
District Enrollment
Subgroup ≥40
Fall FTE Count
District Enrollment
Composition ≥.90 for
Subgroup
Fall FTE Count
Data Year: FY11 + FY12
Notification Year: FY12
Data Year: FY12 + FY13
Notification Year: FY13
Data Year: FY13 + FY14
Notification Year: FY14
If district subgroup
composition ≥.90, subgroup
incidence rate is ≥3.0 above
district subgroup
composition
FY12 WWR ≥3.0 and
FY13 WWR ≥3.0
FY13 WWR ≥3.0 and
FY14 WWR ≥3.0
25
Disproportionate Representation
All Disabilities Underrepresentation
Data Source
FY12 Changes
Filter Conditions:
WRR ≤.25
Formula: Westat Weighted Risk Ratio
(Inversion of over representation)
District Subgroup Enrollment
Fall FTE Count
District SWD Subgroup
Fall FTE Count
Projected Incidence Count
Projected Incidence Count = District
State Incidence Rate FY12 = TBD
Total Subgroup Count * State Total
Disability Risk
N Size difference between projected
and actual ≤-10 = Under
Representation
Data Year: FY12
Notification Year: FY12
26
Disproportionate Representation
Six Disability Areas Underrepresentation
Data Source
FY12 Changes
Filter Conditions:
WRR ≤.25
(Inversion of over-representation)
Formula: Westat Weighted Risk
Ratio
District Subgroup Enrollment
Fall FTE Count
District SWD Subgroup
Fall FTE Count
Projected Incidence Count
Projected Incidence Count = District Total Subgroup
Count*State Total Disability Risk
State Incidence Rate FY12 = TBD
Autism
Emotional disturbance
Intellectual Disabilities
Other health impairment
Specific learning disorder
Speech or language impairment
N Size difference between projected and actual ≤-10 = Under
Representation
Data Year: FY12
Notification Year: FY12
27
Significant Discrepancy
APR-4a Out of School
Suspension (OSS) for >10
Days among Districts
Data Source
FY12 Changes
Filter Conditions:
Relative Risk for OSS among
districts is ≥3.0
Two Year Look
Student Record – Discipline Record File
FY10 Relative Risk for OSS among districts is ≥3.0
(District SWD risk for OSS greater than 10 days
FY11 Relative Risk for OSS among districts is ≥3.0
/State SWD risk for OSS >10 days)
District SWD count of OSS for
Student Record – Discipline Record File
≥10 Days is ≥5
OSS ≥10 days SWD count ≥5
District SWD
Student Record – Cumulative Count of annual
SWD enrollment
Data Year: FY10+FY11
Notification Year: FY12
Data Year: FY11+FY12
Notification Year: FY13
FY11 Relative Risk for OSS among districts is ≥3.0
FY12 Relative Risk for OSS among districts is ≥2.0
Data Year: FY12+FY13
Notification Year: FY14
FY12 Relative Risk for OSS among districts is28≥2.0
FY13 Relative Risk for OSS among districts is ≥2.0
Significant Discrepancy
APR 4b Out of School
Suspension (OSS) for
>10 Days among
Districts
Data Source
FY12 Changes
Filter Conditions:
Relative Risk for OSS greater
Student Record – Discipline Record File
than 10 days among
(District SWD Subgroup risk for OSS greater than
districts by ethnicity/race
10 days /State SWD risk for OSS >10 days)
RR is ≥3.0
District SWD count of OSS
for >10 Days
District SWD
Data Year: FY10 + FY11
Data Year: FY11 + FY12
Data Year: FY12 + FY13
Two Year Look
FY10 Relative Risk for OSS among districts is ≥3.0
FY11 Relative Risk for OSS among districts is ≥3.0
Student Record – Discipline Record File
Student Record – Cumulative Count of annual
SWD enrollment
Notification Year: FY12
Notification Year: FY13
FY11 Relative Risk for OSS among districts is ≥3.0
FY12 Relative Risk for OSS among districts is ≥2.0
Notification Year: FY14
FY12 Relative Risk for OSS among districts is ≥2.0
FY13 Relative Risk for OSS among districts29
is ≥2.0
State Level Relative Risk for OSS by Subgroups
FY10 District SWD Relative Risk for OSS by Race** (APR Indicator 4b)
American
Asian
Black
Hispanic Pacific Two or White
Indian/Alaskan
Islander More
Races
*
*
1.73
0.35
*
1.16
0.51
*≥ 5 students
** Subject to final verification
State Risk = .50
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
30
State Level Risk for
Discipline
•Includes All District and All Subgroups
•Yields lower relative risk values than “All
Other Districts” or “All Other Subgroups”
•Sets one bar for All Districts and All Subgroups
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
31