IT Career Framework
Job Description Workshop
A
AV Specialist
Systems Admin II
Systems Architect
Sn Systems Admin
Sn Systems Analyst
Systems
Analysis
Systems Admin I
Systems Analyst II
QA Architect
Support Analyst
Systems Analyst I
Sn Support Analyst
Support Analyst II
Sn QA Analyst
QA Analysis
Support Analyst I
QA Analyst II
Program Manager
Sn Project Manager
Project Manager II
Project Management
QA Analyst I
Project Manager I
Network Architect
CIO
Network
Analysis
Project Coordinator
Sn Network Analyst
Director
Leadership and
Management
Network Analyst II
Senior Manager
Enterprise
Architecture
Network Analyst I
Manager
Sn Ent Arch
G
Team Lead
F
Enterprise Arch II
Database
Enterprise Arch I
Database Architect
Sn Database Admin
E2
Sn CS Manager
Client Svs
Database Admin I
CS Manager
Business
Analysis
Database Analyst
Applications Architect
Sn Business Analyst
Business Analyst II
Business Analyst I
AV Analyst
D
Sn Programmer Analyst
E
AV Services
Support
Coor
B
Applications
Development
AV Coordinator
C
Programmer Analyst II
Lvl
Programmer Analyst I
The IT Career Framework
Systems
Administration
Ex
H
Job
Descriptions
at UBC are
both an art
and a science
M&P IT Guidelines
1. Jobs at UBC are reviewed to determine what duties are
performed and therefore what job family they are part of
2. There are 38 M&P Job Families on the UBC campus. Each
Job Family has a description that correlates to M&P
Occupational Guidelines. The guidelines are used to
determine a position’s level by assigning minimums and
scope that are unique to each
3. M&P IT guidelines have 8 levels from A-H
Overview - Aligning people to job descriptions
Ladder
-Locate
ladder. Read
description
-Based on
current level,
locate JDs
that apply
(likely 2)
Template
-Look at
summary and
core duties
-Pick the one
that reflects
the main
focus of
individual’s
job > 50%
Alignment
-Elaborate
on summary
-enter
specific
duties
currently
performed
by individual
M&P IT
Guidelines
-Identify the
individual’s
current
classification
- enter
remaining
details into
Job
Description
Individual
JD
STEP ONE – Select a template
1. Look at the job ladder description to find the right ladder
for the staff member. This should be the ladder that
describes >50% of their job
2. Find the templates that align to their current
compensation. There is likely 2. Choose the one whose
summary and core duties most apply.
3. If you don’t find one that applies, contact HR before you
start writing a new job description
STEP TWO – Specific Duties
1. Reflects the unique aspects of an individuals job
2. Follow the format outlined in the Hints and Terms
document
Goal is to be specific enough to be meaningful
Generic enough to be flexible
STEP THREE – M&P IT Guidelines
1. Find the M&P IT Guideline that aligns to the staff
members current compensation
2. Ensure language aligns to what is outlined
3. If you see some misalignment, which requires a
reclassification, contact HR to help you through this
process.
Pointers - Writing a JD for IT at UBC
•
Be literal, not literary – clear, concise language
•
Accuracy – don’t understate or overstate. Describe the
position as it exists today
•
Avoid technical terms, acronyms or abbreviations
•
Use non-discriminatory language
•
If it is less than 5% of the job, don’t include it.
Timeline
<enter expected timeline for events>
Manager writes
new job
descriptions for
staff based on
CF Templates
Department HR
representative
reviews and
approves (or
adjusts in
conjunction with
Manager)
Forwards to
UBC HR
Compensation &
Classification for
processing
Manager
Schedules 1:1
with staff
member to
review newly
aligned job
description and
competency
expectations
NOTE: you may
want to complete
a PDP at this
point.
Where to find materials
All materials are found on the itcareerframework.ubc.ca site