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2
The IF function is a logical function used for making
decisions based on some condition(s)
Conditions have to result in Boolean values.
(relational expressions, true/false)
=IF(Test, value_if_true,value_if_false)
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Test
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Value_if_true
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Condition that can be evaluated to true or false
Question that is answered either true or false
Action to perform if test is true
Value_if_false
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Action to perform if test is false
File 1-Excel Training Part 2
4
Gradebook1!I3: Display, “Pass” if student passed the class or
“Fail” if student did not pass. A passing score for this class is
245. Copy the formula for each student in the list.
5
File 1-Excel Training Part 2
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Gradebook2!H3: Calculate curved grade for students
Score Less than 150--Curve 10%
Score Greater than or Equal to150--Curve grade .05%
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Gradebook2!H3: Calculate curved grade for students
Score Less than 150--Curve 10%
Score Greater than or Equal to150--Curve grade .05%
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Gradebook2!K3: Calculate student’s letter grade
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Functions that allow you to lookup a value in a
list
 Reference functions we will use
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VLOOKUP
 HLOOKUP
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11
VLOOKUP-List is set up in columns
Score
Grade
0
E
60
D
70
C
80
B
90
A
HLOOKUP-List is set up in Rows
Score
0 60 70 80 90
Grade
E D
C
B
A
=VLOOKUP(lookup_value,table_array, col_index_num, range_lookup)
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lookup_value
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table_array
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The list
col_index_num
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criteria to lookup or “match”
the column number in your range where to find the corresponding data
range_lookup
the lookup type
 TRUE ( or blank…Default)
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FALSE
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Looks for a match by finding the greatest value that does not exceed the criteria
The lookup value cannot be smaller than the first value in the list
The first column/row in the list must be in ascending order
Function only looks for exact matches of the criteria or returns N/A#
File 1-Excel Training Part 2
13
Gradebook2!K3: Calculate student’s letter grade
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Gradebook2!K3: Calculate student’s letter grade
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AND
All items must be true for the statement to be true
=AND(logical1, logical2,…)
OR
At least one item must be true for the statement to be true
=OR(logical1, logical2,…)
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File 1-Excel Training Part 2
17
OSUN Admissions!H3: Invalid Scores? True or False?
Invalid Math Placement
Score < 200 or Score > 800
Invalid Foreign Language Placement
Score < 200 or Score > 800
Invalid English Placement
Score < 200 or Score > 800
Invalid Class Rank
Class Size < 1 or Class Size > Class Rank
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OSUN Admissions!I3:
All Placement Scores < 500? True or False?
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OSUN Admissions!J3:
Math Placement Score > Average of all Math Placement Scores? True or False?
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OSUN Admissions!K3
Foreign Language Score or English Score> 550? True or False?
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OSUN Admissions!L3
Student in top 20% of class?
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True or False?
OSUN Admissions!M3:
Admission Status? Accept, Waitlist, Reject
Reject
Invalid Score or all Placement Scores < 500
Accept
Math Placement Score > Average Math Placement Score for
all students and Top 20% of class
Waitlist
Otherwise
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OSUN Admissions!N3:
Scholarship Candidate?
Math Score + Foreign Language Score + English Score > 1,600
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OSUN Admissions!C8:
Average Placement Scores Compared to Last Year?
Higher, Same, Lower
(Last years average score: 610)
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Higher
Average Math Score > 610
Same
Average Math Score = 610
Lower
Otherwise