UTILIZING THE SCHOOL WEB EPSS
Data Sources and Building Budget
NMPED
Priority Schools Bureau
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Session Outcomes
Participants will understand which data sources
to consider when linking budget to program in
the school Web EPSS.
Participants will be able to reflect budget in the
school Web EPSS.
NMPED │Priority Schools Bureau │ Spring Budget │2013
NM A-F School Accountability System
NMPED │Priority Schools Bureau │ Spring Budget │2013
NMPED │Priority Schools Bureau │ Spring Budget │2013
Data Sources
Data sources available at district and schools:
NM Standards Based Assessment
Formative and Summative assessments
School Report Cards
Other data sources: attendance, grad rate, SAT
referrals, measures of parent
participation, discipline …..
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2012-2013 School Report Card
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PSB Tools as Data Sources
Schools with letter grades of D, F, and/or status of Priority or
Focus were required to conduct a needs assessment in the
late spring or fall of 2012:
School and Systems Reflective Summaries
These tools were designed to provide the school with an in-depth
analysis of how well the systems of support and instruction
practices are functioning to support student outcomes and
increase teacher effectiveness.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Looking at Our Systems:
Celebrations and Challenges
NMPED │Priority Schools Bureau │ Spring Budget │2013
PSB Tools as Data Sources
Literacy Reflective Summaries
These tools were designed to provide schools
with a means to review their school wide literacy
system, looking at the effectiveness of the
instruction and alignment with the curriculum.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Looking at Our Literacy Practices:
Celebrations and Challenges
NMPED │Priority Schools Bureau │ Spring Budget │2013
PSB Tools as Data Sources
Math Reflective Summaries
These tools were designed to provide schools
with a means to review their school wide
numeracy system, looking at the effectiveness of
the instruction and alignment with the
curriculum.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Looking at Our Math Practices:
Celebrations and Challenges
NMPED │Priority Schools Bureau │ Spring Budget │2013
Connection to Web EPSS
The results of the Reflective Summaries served to
help schools identify areas in need of improvement
around their systems of support, effectiveness
of instruction and curriculum alignment.
These areas of need were reflected as Action Steps in
the 2012-2013 Web EPSS under the Reading
and Math Goals.
NMPED │Priority Schools Bureau │ Spring Budget │2013
The New Mexico Instructional Audit
NMPED │Priority Schools Bureau │ Spring Budget │2013
New Mexico Instructional Audit
Schools with grades of D or F and/or status
of Focus or Priority were required to go
through the Instructional Audit process in
Fall 2012.
PED teams – Priority and F Schools
LEA teams – Focus and D Schools
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Purpose: NMIA Priorities to
Developing a School Plan
The New Mexico Instructional Audit (NMIA)
provided schools with an independent
examination of the operations and systems that
support and relate to instruction.
Results from the NMIA are essential and were
reflected in the school’s 2012-2013 Web EPSS.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Guidance: NMIA Exceptions 2012-2013
If within the last year your school completed any of
the following, and has a summary report that was
uploaded to the Web EPSS file cabinet, the school
DID NOT have to complete the NMIA.
• High Schools that Work: TAV or TRV
• North Central Association Accreditation
(Must be an individual school visit)
• Participation in the University of Virginia
School Turnaround Specialist Program
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New Mexico Instructional Audit
The audit is based on 13 indicators related
to research and best practices for teaching
and learning that build on the work of the
CLASS and also aligns with the Seven
Turnaround Principles listed in the “New
Mexico ESEA Flexibility Request.”
NMPED │Priority Schools Bureau │ Spring Budget │2013
New Mexico Instructional Audit
Required for all Priority, Focus, F and D schools
 Compilation of data and findings based on interviews,
classroom observations and document reviews.
 Data and findings are shared with the
superintendent/designee, principal and school
leadership team at an exit meeting.
 The NMIA team leader wrote a formal report and sent it
to the superintendent and school principal within 10
days to two weeks.
NMPED │Priority Schools Bureau │ Spring Budget │2013
New Mexico Instructional Audit
 The principal, with support and input from the
district representative and school personnel
reviewed the NMIA Report findings and determined
actions to address the findings.
 Findings are priorities that were reflected in the
2012-2013 School Web EPSS as Action Steps and
connected to goals and strategies in
this tool.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Responding to the NMIA Report
 Upon receiving the report, the district and the school
had 10 days to two weeks to review and respond to
the findings.
 For each finding the school needed to provide a
response.
 The expectation was that the school responded to
all findings, utilizing the cells provided in the report
template and incorporated the responses into the
school’s 2012-2013 Web EPSS.
NMPED │Priority Schools Bureau │ Spring Budget │2013
NMIA & Web EPSS Reviews
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Priority = Action Step
NMIA Finding (Priority)
Students identified as English Language Learners (ELL)
are not benefitting from a comprehensive system of
support to meet their learning needs in the general
education classroom.
Action Step
All teachers in grades 1-5 will implement Walk 2 Read
within a daily 90 minute block for English Language
Learners and will progress monitor students using
DIBELS every three weeks beginning in January 2013.
NMPED │Priority Schools Bureau │ Spring Budget │2013
Priority = Action Step
An Action Step should:
1. Link to findings from NMIA Report
2. Support the overall goals in the Web EPSS: Math,
Reading and Transformation
3. Provide detail and clarifying information (Who, What,
Frequency, Duration,….)
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Linking Priorities to Web EPSS
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Available Resources for LEA and School
New Mexico Instructional Audit Guidance Document
New Mexico Instructional Audit Appendices
Math, Literacy, and School and Systems Reflective
Summaries
http://ped.state.nm.us/ped/PrioritySchoolsIndex.html
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NMPED │Priority Schools Bureau │ Spring Budget │2013
NMPED │Priority Schools Bureau │ Spring Budget │2013
Adding Money to the District Plan
for Schools to Access
The District Plan Administrator is responsible for
adding funding sources and related allocations to
the District plan budget once the BAR has been
submitted and approved.
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From the District plan page, click the Budget link
tab at the top to see the overall plan budget.
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Then click the Add Funding Source link.
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On the Add Funding Source screen,
select SEA.
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By selecting SEA funding sources schools can
select from a list of all available
Federal and State sources.
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Now Schools are able to build budget into their
2013-2014 Web EPSS
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NMPED │Priority Schools Bureau │ Spring Budget │2013
Web EPSS Plan Filters
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Rolling out the Web EPSS
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Plus or Minus?
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Adding an Action Step
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Editing an Action Step
NMPED │Priority Schools Bureau │ Spring Budget │2013
NMPED │Priority Schools Bureau │ Spring Budget │2013
NMPED │Priority Schools Bureau │ Spring Budget │2013
Adding Budget Items
NMPED │Priority Schools Bureau │ Spring Budget │2013
NMPED │Priority Schools Bureau │ Spring Budget │2013
Web EPSS Plan Filters
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NMPED │Priority Schools Bureau │ Spring Budget │2013
Contact Information
 Patricia Hackney
505.827.3835 (o)
patricia.hackney@state.nm.us
 Howard Oechsner
505.827.6580 (o)
Howard.Oechsner@state.nm.us
NMPED │Priority Schools Bureau │ Spring Budget │2013
Exit Slips
NMPED │Priority Schools Bureau │ Spring Budget │2013