electronic RFR System (eRFRS) Orientation
03 SEPTEMBER 2014
Rationale
 P33.3B of the P43.9B or 76% of the total program cost are community
grants which shall be released to community beneficiaries to implement
their approved sub-projects;
 P30.7B of the P33.3B or 92% are coming from the loan proceeds from
development partners (World Bank and Asian Development Bank);
 Loan Agreements entered by the Government of the Philippines with
these development partners prohibit loan proceeds to be co-mingled
with each others funds as well as other fund sources;
 Hence, e-RFR System was crafted to ensure that loan proceeds are not
co-mingled.
Training Objectives
 Equip the participants of the features and usability of the
e-RFR System.
◦ Transfer knowledge to other e-RFR Users
◦ ACT level – Municipal Financial Analyst
◦ SRPMO level – FA III
◦ RPMO level – FA III for WFP, FA III for SOE and FA III
for e-RFR
 Inform the participants of the RFR Processes at all levels
using the e-RFR System
 Others - Discuss FM Roll During ACT Roll Out Training
eRFR System Features...
1. Assign distinct subproject ID which happens upon data entry of the MIBF result;
2. Consolidate Community Grants Disbursement Plan(CGDP) on the basis of the MIBF results
and SPI programming done at the community level.
◦ The CGDP shall be the basis for the assigning of appropriate fund source, issuance of Sub-Allotment
Advise (SAA) and transfer of community grant funds by the CO to the FO for onward release to the
community bank account;
3. Generate and print the RFR for the signature of concerned signatories at all levels
containing all necessary SP information previously encoded; and
4. Generate and print Obligation Request (ObR) and Disbursement Voucher (DV) containing
the amount requested and the fund source.
eRFR System and Review Process
BSPMC
Assign
SPID
Issue
SAA
RFR
review
and
approval
Conduct MIBF
Conduct SPI physical
and financial planning
to determine duration
of SPI and timing of
release of community
grants
Fill-up bank
account number,
sign the RFR and
submit necessary
SD
ACT
On the basis of the MIBF
results, prepare and submit
list of prioritized subprojects
Submit the SPI Plan
Receive the
community grant
funds for SPI
Enter the subproject data as
indicated in the Sub-Project
Concept Form using the e-RFRS
which shall automatically
assign a distinct Sub-Project
Identification Number (SPID)
Provide TA on the completion
of supporting documents (SD)
and facilitate signing of the
RFR
RPMO
Generate and print
the RFR
Review the accuracy and
completeness of SD and the
consistency of information and
signatures indicated and
recommend approval by
RPMO
NPMO
Validate the data
entered in the eRFRS vs. the MIBF
results
Tag appropriate
fund source as
indicated in the
loan documents
Review the SPI
Plan
Update the e-RFRS to enter
the tranching schedule
based on the SPI Plan
Review the accuracy and
completeness of SD and the
consistency of information and
signatures indicated
Release
of funds
and SPI
SRPMO
Generate and print
ObR
Process ObR
Approve the RFR
Update the e-RFRS to enter
the bank account and
generate the DV
Process the RFR and release
funds directly to the
community bank account
Issue SubAllotment Advise
(SAA) and transfer
funds to RPMO