Treasurer’s Report:
Aylin Yener
Presented at the BoG meeting, ISIT 2013, Istanbul
July 7, 2013
Outline
Conference Closings
2013 budget and final 2012 budget numbers
Initiatives
2014 budget
House keeping: Reimbursements
Conference Closing Guidelines
Conference Closings is a process that involves
IEEE conference services.
This involves submitting documentation, closing
of the bank accounts, transferring the surplus to
our budget and the audit.
Erin Lyman (e.lyman@ieee.org) is our analyst.
Organizers need to be responsive to the analyst.
Timeline: 3 months after the conference
concludes, max within one year.
We receive financial fines after 1 year (twice in
2012-both reversed with some effort).
Current Status
Update: the closing process for ISITs, ITWs, and
Schools are within the timelines IEEE suggests, and
are now being completed swiftly without problems.
Healthy surplus reported in all of them, e.g. ISIT’12.
2011 ITW is still not closed
Surplus: $22,892 (partially in possession)
Closing process started 8/12
For tax reasons, part of the surplus needed to be
transferred to IEEE South Brazil Section,
documentation on that is needed.
This money needs to be transferred to the IEEE-USA
account in order for the society to receive it.
Erin is working to resolve the issue with the organizers.
2013 Budget
Budget as finalized in November 2012 was predicting
159k surplus.
As of May 2013, the predicted end-of-year surplus is
120k
This is likely because we have not yet received most of
the revenue due during the year. This should not
deter us from our goal of taking new initiatives.
We can spend up to 50% of the amount of our
operational surplus from 2012 ($219k) on initiatives.
2013 IEEE S/C BUDGET
FOR THE PERIOD ENDING DECEMBER 31, 2013
{EDIT-PASTE-SPECIAL ;"VALUES"}
Bus Unit - 0120
{SET "WORKSHEET-TAB-COLOR";14}~
PRIOR YEAR ACTUALS
SUMMARY BY COST CENTER
2006
2007
2008
2009
2010
2011
{HOME}{SELECT A1..E1;A1}{SHOW-COLUMNS}~{DOWN
ACTUALS
8}~ ACTUALS ACTUALS ACTUALS ACTUALS ACTUALS
2012
BUDGET
2013
BUDGET
00100 INTEREST INCOME
00420 TRANS ON INFORMATION THEORY
00421 INFORMATION THEORY FEES
00422 ITS CONFERENCE DIGITAL LIBRARY
01499 PERIODICAL RELATED - OTHER
01500 NEWSLETTERS
01600 NON PERIODICAL
01700 MEETINGS/CONFERENCES
01701 CONFERENCE RELATED - OTHER
01702 GRANTS
01800 ADMINISTRATION
01900 COMMITTEE & OTHER
TOTAL INCOME
0.0
994.0
82.3
0.0
1.1
0.0
0.2
1,174.3
10.7
10.0
0.0
0.0
2,272.6
0.0
1,253.4
80.9
0.0
1.8
0.0
0.1
1,076.0
0.0
2.3
0.0
0.0
2,414.4
0.0
1,088.5
81.3
1.1
0.1
0.0
0.0
822.9
0.0
8.5
0.0
0.0
2,002.3
0.0
1,058.9
79.6
0.1
1.0
0.0
0.0
1,394.5
0.0
0.5
0.0
0.0
2,534.5
0.0
1,041.5
80.9
0.1
0.3
0.0
0.1
959.7
0.0
0.0
0.0
0.0
2,082.6
0.0
967.9
80.0
0.1
0.0
0.0
0.5
1,053.5
0.4
0.0
0.0
0.2
2,102.7
0.0
1,009.8
69.4
0.0
0.3
0.0
0.0
841.4
0.0
0.0
0.0
0.0
1,921.0
0.0
1,160.9
69.4
0.0
0.3
0.0
0.0
871.3
0.0
0.0
0.0
0.0
2,102.0
00100 RMBSVC-INTEREST INCOME
00420 TRANS ON INFORMATION THEORY
00421 INFORMATION THEORY FEES
00422 ITS CONFERENCE DIGITAL LIBRARY
01499 PERIODICAL RELATED - OTHER
01500 NEWSLETTERS
01600 NON PERIODICAL
01700 MEETINGS/CONFERENCES
01701 CONFERENCE RELATED - OTHER
01702 GRANTS
01800 ADMINISTRATION
01900 COMMITTEE & OTHER
TOTAL EXPENSE/RMBSVC
(151.3)
656.2
0.0
0.0
4.9
23.2
6.8
844.9
2.9
0.0
262.8
56.2
1,706.6
(98.6)
571.6
0.0
5.0
3.2
34.9
4.1
699.3
2.1
12.3
376.7
70.0
1,680.5
1,234.8
692.9
0.0
6.5
2.4
38.6
6.7
526.7
5.4
8.5
255.4
117.0
2,894.8
(759.4)
637.5
0.0
7.8
2.4
26.4
6.9
965.9
2.3
0.5
308.1
85.9
1,284.4
(203.9)
695.0
0.0
7.7
1.9
21.5
7.2
643.7
1.1
0.0
336.0
79.6
1,589.9
317.6
833.3
0.0
8.2
5.0
23.0
6.0
768.5
1.1
0.0
374.2
54.8
2,391.7
0.0
737.9
0.0
9.4
3.2
22.4
6.6
537.6
1.1
0.0
406.6
111.5
1,836.3
0.0
836.1
0.0
7.8
3.0
23.2
9.2
533.0
1.1
0.0
408.4
120.8
1,942.6
566.0
733.8
1,250.1
492.7
84.7
159.4
TOTAL NET
(892.5)
(288.9)
2012 numbers as of Feb 2013
2012 INFORMATION THEORY
FOR THE PERIOD ENDING DECEMBER 31, 2012
{EDIT-PASTE-SPECIAL ;"VALUES"}
Bus Unit - 0120
{SET "WORKSHEET-TAB-COLOR";14}~
SUMMARY BY COST CENTER
2012
2012
2012
{HOME}{SELECT A1..E1;A1}{SHOW-COLUMNS}~{DOWN
PRELIM
8}~
BUDGET VARIANCE
00100 INTEREST INCOME
00420 TRANS ON INFORMATION THEORY
00421 INFORMATION THEORY FEES
00422 ITS CONFERENCE DIGITAL LIBRARY
01499 PERIODICAL RELATED - OTHER
01500 NEWSLETTERS
01600 NON PERIODICAL
01700 MEETINGS/CONFERENCES
01701 CONFERENCE RELATED - OTHER
01702 GRANTS
01800 ADMINISTRATION
01900 COMMITTEE & OTHER
TOTAL INCOME
1,116.3
76.5
0.2
0.2
0.0
0.4
912.0
0.0
0.0
0.0
0.0
2,105.5
1,009.8
69.4
0.0
0.3
0.0
0.0
841.4
0.0
0.0
0.0
0.0
1,920.9
106.4
7.1
0.2
(0.1)
0.0
0.4
70.6
0.0
0.0
0.0
0.0
184.6
00100 RMBSVC-INTEREST INCOME
00420 TRANS ON INFORMATION THEORY
00421 INFORMATION THEORY FEES
00422 ITS CONFERENCE DIGITAL LIBRARY
01499 PERIODICAL RELATED - OTHER
01500 NEWSLETTERS
01600 NON PERIODICAL
01700 MEETINGS/CONFERENCES
01701 CONFERENCE RELATED - OTHER
01702 GRANTS
01800 ADMINISTRATION
01900 COMMITTEE & OTHER
TOTAL EXPENSE/RMBSVC
770.9
0.0
8.4
4.2
29.6
5.2
527.7
23.7
0.0
397.5
118.7
1,886.0
737.9
0.0
9.4
3.2
22.4
6.6
537.6
1.1
0.0
406.6
111.5
1,836.3
(33.0)
0.0
1.1
(1.0)
(7.2)
1.4
9.8
(22.5)
0.0
9.0
(7.2)
(49.7)
219.5
84.6
TOTAL NET
134.9
2013 numbers
Currency: USD
Business Unit =
0120 Information Theory
FM-13 2012
2013 BUDGET
MAY-13 YTD
YEAR END FORECAST
INCOME
EXPENSE
NET
INCOME
EXPENSE
NET
INCOME
EXPENSE
NET
INCOME
EXPENSE
NET
0.0
(292.5)
292.5
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
1,193.2
783.5
409.7
1,230.7
846.9
383.7
621.2
339.1
282.1
1,184.8
846.9
337.8
NEWSLETTERS
0.0
29.6
(29.6)
0.0
23.1
(23.1)
0.0
6.9
(6.9)
0.0
23.1
(23.1)
NON PERIODICALS SALES
0.4
5.2
(4.8)
0.0
9.2
(9.2)
0.0
4.9
(4.9)
0.0
9.2
(9.2)
MEETING/CONFERENCES
912.0
551.4
360.5
871.3
534.1
337.2
38.6
66.3
(27.7)
878.1
534.1
344.0
GRANTS
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
ADMINISTRATION
0.0
397.5
(397.5)
0.0
408.4
(408.4)
0.0
170.1
(170.1)
0.0
408.4
(408.4)
COMMITTEE/OTHER
0.0
118.7
(118.7)
0.0
120.8
(120.8)
0.0
19.5
(19.5)
0.0
120.8
(120.8)
2,105.5
1,593.5
512.0
2,102.0
1,942.6
159.4
659.8
606.8
53.0
2,062.9
1,942.6
120.3
INTEREST INCOME
PERIODICALS
TOTAL
50% spending rule
109.8
Fav/(Unfav)
March
Income
Expense
Periodicals
(38.1)
(7.8)
ASPP
Mbr Revenue adj
Conferences
6.8
CP adj
(39.1)
Initiatives
50% spending rule gives us the opportunity to
take on initiatives.
We have 120k-160k expected surplus.
We have upto~109k to spend on initiatives.
We have just implemented a page budget
increase (per Helmut’s request) to add about
$50k to the expenses.
This leaves about $70k-$110k for initiatives.
Initiatives
Initiatives <$50k: no need for IEEE “approval”
First initiative (already approved): Student
Committee Video Contest and Lunch with
Shannon Award Winner
Other expected initiatives: Online Committee
initiative, WITHITS video interviews, new
schools.
We need to let IEEE know by July 12.
2014
Print subscription fees have been
increased to $80 for non-IT IEEE
members and $105 for non-IEEE
members (student rates at %50).
IEEE has changed the “algorithm” for
publication revenues.
As a result, we have been presented with a
budget that is projecting in the negative (35k).
Reimbursement of expenses
For committee chairs and officers. Please (pretty please):
submit expenses within one-month of occurrence.
e-mail all scanned receipts with the “Expense Form” to
Valerie Howland v.howland@ieee.org with a cc to Aylin.
remember to include the list of attendees for meal
reimbursements.
Distinguished lecturers follow the same exact procedure
above. M&C committee chair (Michelle): please
communicate that we have $2k/visit “guideline” to DLs.