Technical College System of Georgia
Office of Adult Education

Updates

Goals
◦ Policies and Forms
◦ Training materials
◦ Federal
◦ State

Reminders
◦
◦
◦
◦
Technical Training Requirements
FY15 Calendar
Technically Speaking
Other Reminders

Removed
 Assessment page
 Enrollment date
 Conference notes page
 Still required
 Programs can record hard copy and/or in GALIS
using old conference notes page or program created

Added
 Box for pre-test score to first page
 Today’s date
 Institution 1 & 2
 I-BEST check boxes

Updated
 Entry level to Entry Educational
Functioning Level
 Goals page – students self-select
 Separated EL/Civics goals from
other secondary goals
 Intake conference section with
questions
 interviewer completes with student
after pre-testing

All English Literacy/Civics students
must have an EL/Civics goal
◦ Achieve Citizenship Skills
◦ Achieve U.S. Citizenship

Follow-up with students to
see if they have accomplished
their goal and record all goal
achievements in GALIS

Removed

Updated
◦ WorkKeys
◦ Distance Education policy (separate policy)
◦ Minor grammatical errors
◦ Hyperlinks

Required annually for all test administrators

Session Ideas include:
◦
◦
◦
◦
◦
A review of local testing procedures
Use of test publishers’ training materials
An examination of test security protocols
Discussion of testing issues and solutions
BEST Plus
 Scoring Refresher training, Testing observations and
peer critiques
◦ BEST Literacy
 Local scoring calibration activity

Post-testing Minimum Hours Lockdown
◦ GALIS will not allow entry of post-test data until
hourly requirement is met
 BEST Plus, BEST Literacy, GAIN, TABE CLAS-E – 60
 TABE – 30 (ASE) or 40 (ABE)
◦ Hours are tracked by subtest for GAIN and TABE
(example on the next slide)
◦ GALIS report AL191 shows hours by subtest

Weekly attendance entry is required
Subject area
Reading
Math
Language
Pre-test
Pre-test
ABE 3
Pre-test
ABE 2
Pre-test
ABE2
Attendance (40)
+40 hrs.
+40 hrs.
+40 hrs.
Post-test 1
Decided to wait
Post-test (40
hrs.)
ABE 3
Decided to wait
Attendance (15)
40+15 hrs.
0+15 hrs.
40+15 hrs.
Post-test 2
Decided to wait
Not enough
hours
Post-test (55
hrs.)
ABE 3
Attendance (35)
40+15+35 hrs.
15+35 hrs.
35 hrs.
Post-test 3
Post-test (90
hrs.)
ABE 4
Post-test (50
hrs.)
ABE 4
Not enough
hours

Updated the Application

Updated Training Materials

◦ Instructions for applicants rewritten for ease of
understanding
◦ Minimum requirements for GED Ready™
eligibility
◦ Directions for the local program revised
◦ Presentation rewritten to align with new
requirements
Rural Locations
◦ Establish designees to keep adult education
program enrollment flowing smoothly

Updated Application

Updated Training Materials
◦ List of Secure and Verifiable documents is latest
from Attorney General (“unexpired” added)
◦ Complete overhaul and added sample USCIS
documents throughout
◦ Created “Submission Tips”


All records generated within FY15 must be
not be destroyed until December 31, 2019.
Please note:
◦ Records from FY10 may be
destroyed as of December 31,
2014.
◦ All other fiscal years before
FY10 can be destroyed at any
time.
◦ Please follow the archival and
destruction protocols of your
organization.


Changes
◦ Policy was removed from the Assessment Policies
and Procedures Manual
◦ Rewritten for clarity and to add more information
◦ Increased DE curriculum options
◦ Inclusion of process for local programs to apply
for approval of DE products
Reminders
◦ Maintain documentation for proxy contact hours
(hours completed at-a-distance)
FY15 Georgia Negotiated Percentages Summary
Level
Name
%
ABE 1
ABE 2
ABE 3
ABE 4
ASE 1
ASE 2
Beginning ABE Literacy
Beginning Basic Education
Low Intermediate Basic Education
High Intermediate Basic Education
Low Adult Secondary Education
High Adult Secondary Education
54
52
52
45
47
NA
ESL 1
ESL 2
ESL 3
ESL 4
ESL 5
ESL 6
Beginning ESL Literacy
Low Beginning ESL
High Beginning ESL
Low Intermediate ESL
High Intermediate ESL
Advanced ESL
50
54
54
50
43
44
FY15 Georgia Negotiated
Percentages Summary
Follow-up Measure
%
Enter Employment
39
Retained Employment
63
Obtain a GED
73
Enter Postsecondary Education
25
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Increase enrollment by 20 percent
Increase the number of TCSG GED® graduates by 15%
Decrease the number of counties where 30% or more
the adult population does not have a high school
education from 36 to 30
Increase the number of teachers participating in
professional development by 20%
Ensure all existing CLCPs are active
Continue to increase the number of CLCPs to
ensure one in support of every local program

New Employees
(within 90 days of start)
◦ FY15 National Reporting System: Foundations
◦ FY15 Intake Assessment Form
◦ FY15 Assessment Policies and Procedures

Current Employees (by 9/15 or within 30 days of start)
◦ FY15 Intake Assessment Form
◦ FY15 NRS Updates, Goals, and Reminders

Updated Walkthrough videos
◦ Underage Youth Application
◦ VOEPB

GALIS New Users
◦ July 15, January 13

Data Managers
◦ September 18

Assessments
◦ BEST Plus Test Administrator –
 July 17, October 16, June 15, May 2
◦ BEST Plus Scoring Refresher – August 7, January 22
◦ BEST Literacy – July 24, January 29
Administration Sessions
8/12/14
2:00-3:30
Everybody’s Business: Establishing Strong Partnerships
10/21/14
2:00-3:30
10 Technology Tips every Leader should Know
1/20/15
2:00-3:30
Getting the most from your Advisory Committee
4/7/15
2:00-3:30
Using Visuals to Share Data with Community Stakeholders
ABE/ASE Sessions
8/26/14
2:00-3:30
Essential Skills for the new GED® Test
2/3/15
2:00-3:30
Working with Underage Youth
ESL & EL/Civics Sessions
9/9/14
2:00-3:30
How to Use Technology in your Classroom Everyday
2/17/15
2:00-3:30
Meeting the Needs of Lower-level ESL & EL/Civics Students

Emergency maps and plans
◦ Located in each class
◦ Teachers and students should be trained

Copyrighted Materials
◦ Follow copyright and fair use rules for education
◦ Resource: The Educator's Guide to Copyright and
Fair Use (5 part series) from Education World
http://www.educationworld.com/a_curr/curr280.shtml

Curriculum Availability
◦ Materials must be available to all students in a class
◦ Ensure adequate numbers of texts and other
resources are available at all times
Office of Adult Education
Instructional Services Director
Bobby Creech
rcreech@tcsg.edu
404-679-1641
Central/Southeast Georgia
Grant Program Support
Coordinator
Felicia Phelps
fphelps@tcsg.edu
478-329-4720
Metro Atlanta/North Georgia
Grant Program Support
Coordinator
Charita Boles
cboles@tcsg.edu
404-679-1628
Metro Atlanta/West Georgia
Grant Program Support
Coordinator
Leatricia Williams
lwilliams@tcsg.edu
404-679-5234
South/Southwest Georgia
Grant Program Support
Coordinator
Steve Pearce
spearce@tcsg.edu
404-679-0511
Instructional Services
Technical Coordinator
Kimberlee Bryant
kbryant@tcsg.edu
404-248-1060
GALIS Helpdesk
Data Management Assistant
Davida Shelton
datacenter@tcsg.edu
404-327-6907