LEAP/GEE/LAA 2
Test Security
Summer 2014
Harriet Hillson
JoLynn Tompson
jpschools.org
Group Norms
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Please silence all communication devices.
Be fully present:
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Be an active listener
Refrain from text messaging and emailing – All
distracts others.
Participate, don’t dominate
Limit side bar conversations
Throw trash away on the way out.
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Agenda
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Welcome
Test Security
Test Details
Dates
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Testing Krewe
• Karen Herndon
– Director of Testing
– karen.herndon@jppss.k12.la.us
• Harriet Hillson
• JoLynn Tompson
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State Testing Specialist
349-8630
harret.hillson@jppss.k12.la.us
jolynn.tompson@jppss.k12.la.us
• Chip Farman
– chip.farman@jppss.k12.la.us
• Emma Vidacovich
– Testing Technician
– 349-7604 - emma.vidacovich@jppss.k12.la.us
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Testing Contact Numbers
• Parent Questions
– 349-7604
• During testing sessions
– 655-2846
• Fax during testing sessions
– 349-7645
• Fax other than during testing sessions
– 349-8573
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Summer 2014
• Testing Times Publication
• eDirect Online System
• Testing Issues
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Test Security Issues
Unauthorized access to electronic devices
– Discovered two ways:
• During scoring
– Common responses discovered in same format and
language.
– In some cases, students actually indicated the
website.
– Advanced language indicated possibility of use of
outside source (e.g., online college textbook,
research papers)
• Teacher observing students accessing devices during
testing.
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Administrative Errors
Primary causes
•Accommodations not provided correctly.
•Students not tested in retests.
•Test prep materials included test items.
Policy allows for retest on tests high stakes for students
paid for by district ($350 per test) prior to next scheduled
testing administration.
•LEAP grades 4 and 8 ELA and Mathematics
•GEE and LAA 2 grades 10 and 11
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Test Security Measures Summer 2014
• Provide test security training at all levels
– Test Security and Test Details Meeting
– Test Security Measures
• Handling the test materials
• Oath Administrators/Students
– Test Administrators must emphasize the oath statement in the Oath
of Security.
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Cell phone/electronic devices
Seating Charts
Irregularities – When in doubt, fill it out.
Administrative Errors/Voids
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Test Security Measures Summer 2014
• Must strictly adhere to all JPPSS Test Security
Policy procedures.
• All personnel involved in any aspect of
standardized testing must trained.
• Only personnel trained in test security and
administration shall be allowed to have access
to or administer any standardized test.
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Test Security Measures Summer 2014
• Assurance
– All parties involved in the testing procedure must
sign a JPPSS “Oath of Test Security and
Confidentiality Statement” BEFORE testing
begins.
• Appendix I-A – Test Monitor “Oath of Test Security and
Confidentiality Statement” today and turn in at end of
meeting.
• We collect them and keep on file.
– The JPPSS “Oath of Test Security and
Confidentiality Statement” must be kept on file
for three (3) years.
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Test Security Measures Summer 2014
• Assurance
– AFTER testing is concluded all parties involved
in the process must sign the “Oath of Test
Security and Confidentiality Statement”.
– Keep TA Oath on file at school site for 3 years.
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Test Security Measures Summer 2014
• Materials: Storage
– A predetermined, secure, locked area must
be designated for storage of secure materials –
the principal and School Test Coordinator
(STC) should have the only keys for the
duration of testing.
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Test Security Measures Summer 2014
• Materials: Storage and Use
– Test booklets and answer documents are secure
materials that must NEVER be left in open areas or
unattended.
– Test Administrators (TA) should be given access
to test booklets ONLY on the day(s) the test is
administered.
– Test Administration Manuals –must be given out at
least one week before testing begins.
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Test Security Measures Summer 2014
• Materials: Storage and Use
– All testing materials must be accounted for using
written documentation that is then forwarded to
District Test Coordinator (DTC) at the conclusion
of testing (Appendix VI).
– At the conclusion of daily testing or during an
extended break, all secure testing materials
must be counted and returned to the secure,
locked storage area.
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Test Security Measures Summer 2014
• Testing Environment
– Must be the same as the usual classroom
environment (Appendix IV).
– Complete form if large room such as library,
cafeteria, etc.
• Spacing between students
• Space for students to handle materials
• Procedures for controlling interruptions
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Test Security Measures Summer 2014
• Classroom Preparation
– The classroom must be prepared for testing.
– Students need to be seated with sufficient space
between them. Seating needs to be staggered.
– Seating charts must be completed by each TA.
– Any content related bulletin boards, walls, or
posters must be covered or removed.
– Conduct a walk through to determine that
classroom preparation has occurred.
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Test Security Measures Summer 2014
• Test Administration
– Testing signs must be on door.
– TA must have a list of accommodations for the
students.
– Students must have room for materials and to
write at desks.
– TA must read directions as written.
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Test Security Measures Summer 2014
• Test Administration - Classroom
– Test materials must be disseminated and picked
up as directed in Test Administration Manual in
a systematic order.
– TA must periodically circulate around the room
and monitor students as they are testing.
– Students may highlight in their test booklets, but
must not highlight on the answer documents.
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Test Security Measures Summer 2014
• Test Administration Writing Sessions
• ELA Writing Topic for LEAP
• There are two or three lines of directions that appear above
the reading passage(s). These directions will be read aloud
by the TA to all students.
• The Writing Topic is the task description that explains what
the students must do.
• The text for the reading passage(s) appears in a box following
the directions. The students read the boxed text silently and
use the text to support the ideas in their composition. The
reading passage or passages in the writing session may be
read aloud or signed only to students with the
accommodation Tests Read Aloud or Communication
Assistance.
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Test Security Measures Summer 2014
• Test Administration Writing Sessions
• LAA 2
• TA must stand next to a student and read aloud the ELA
directions and Writing Topic from the student’s test booklet.
• Separate copies are no longer provided.
• TA must not discuss topic with students.
• ELA Writing Topic for GEE 10
• TA must read aloud only the directions from the manual.
• The Writing Topic may not be read aloud or discussed.
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Test Security Measures Summer 2014
• Cell Phones
– All student and TA cell phones MUST be turned
OFF during testing. This must be carefully
monitored during testing.
– Students’ phones must be turned in to the TA
before testing.
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Test Security Measures Summer 2014
• Cell Phones
– If an individual student’s cell phone is seen, rings, or
if there is any cell phone activity while the phone is on
the student’s person during the actual testing sessions,
then the test on which the student is working will be
voided. In such instances, the teacher is to collect the
student’s test and answer document immediately and
have a hall monitor take the student to the office.
– The student must remain out the classroom until testing
is completed for that subject. An Irregularity Report and
a Void Notification Form must be completed and sent to
the District Test Coordinator as soon as possible.
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Test Security Measures Summer 2014
• Cell Phones
• If a student’s cell phone rings and it is with the
phones that have been collected, all students are to
continue testing. An investigation by the Principal and
School Test Coordinator will be conducted when testing
is completed to determine if tests will be voided.
• If a TA’s cell phone rings, is seen, or if there is any
cell phone activity during testing, all students are to
continue testing. An investigation by the Principal and
School Test Coordinator will be conducted when testing
is completed to determine if tests will be voided due to
Administrative Error.
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Test Security Measures Summer 2014
• Emergencies During Testing
– Students should place answer documents on top of
test booklet and hand all secure materials to TA as
they file out of room.
– TA should carry documents with them outside of the
building.
– If test security has been maintained, testing may
continue after students return to the room.
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Test Security Measures Summer 2014
• Emergencies During Testing
– If test security has been compromised, testing
should not be continued. Answer documents
should be sent in with the responses that were
completed prior to the emergency.
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Test Security Measures Summer 2014
• Administrative Error
– If tests are voided due to Administrative Error,
a retest may be give prior to the next scheduled
test administration.
– $350 charge to school for each retest due to
administrative error.
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Test Security Measures Summer 2014
• How to Avoid a Violation
– Do not examine any test items.
– Do not give students access to test questions
prior to testing.
– Do not copy, reproduce, discuss, or use at any
time, all or part of any secure test booklet or
answer document.
– Do not coach examinees in any manner during
the test.
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Test Security Measures Summer 2014
• How to Avoid a Violation
– Do not alter or interfere with examinees’
responses in any way.
– Do not provide answers to students in any form written, printed, verbal, or nonverbal.
– Administer the tests in a manner that is
consistent with instructions provided by LDE.
– Follow all security regulations for distribution and
return of secure materials.
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Test Security Measures Summer 2014
• How to Avoid a Violation
– Have a written accounting of secure materials
before, during, and after testing.
– Report ANY testing irregularities to the Principal
and the District Test Coordinator.
– TESTING IRREGULARITY REPORT to DTC
(Appendix IX)
– Testing irregularities to be on the look out
for:
• Excessive erasures
• Plagiarism
• Unauthorized materials use
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Test Security Measures Summer 2014
• What Happens After a Violation
– The District Test Coordinator (DTC) shall be
notified in writing immediately by the School
Test Coordinator (STC) and Principal.
– The District Test Coordinator (DTC) starts an
investigation process.
– A report of the investigation and a written plan of
action is provided to JPPSS and State
Superintendent within 30 days.
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Test Security Measures Summer 2014
IRREGULARITIES
• When something out of the ordinary happens
complete an irregularity form.
• WHEN IN DOUBT, FILL IT OUT.
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STATE Monitoring During Testing
Monitor’s Role
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Observing testing
Documenting observations
Notifying LDOE of issues requiring immediate attention
NOT Monitor’s Role
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Assisting in testing including supervision of students or
materials
Answering questions regarding testing
Providing immediate feedback to schools
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Payroll
• Separate 10 hours stipend pay
– Remediation
– Testing
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