Contractor Training Management, Online
Induction and Automated Compliance
COMPLETE CONTRACTOR MANAGEMENT
INDUCTNOW CONTRACTOR
MANAGEMENT
ON-BOARDING AND STAFF
INDUCTION PORTALS
• Create custom groups for your
induction courses
• Add managers to each Training
Group
• Build your own or license our
induction courses
• Automated Re-Induction
• Management of Contractor
Licenses
• Create Induction Course categories
• Publishes induction certificates
• Integrates with your CRM
ONLINE INDUCTION TRAINING
Automated Self Registration of Contractors
and Contractor Businesses
INDUCTNOW CONTRACTOR
SELF REGISTRATION
Use InductNow to import your
contractors or allow them to
self-register:
1. Contractors self-register
their details on your site
2. Upload their licenses and
certificates
3. Upload insurances and
other key documents
4. Designate expiry dates for
each entry
5. Digitally sign to agree to
your Terms and Conditions
BUSINESS
REGISTRATION
STEP 1
BUSINESS
REGISTRATION
STEP 2
CONTRACTOR
REGISTRATION
STEP 1
After a business has been registered, the contractor
searches for their business name in the Contractor System
CONTRACTOR
REGISTRATION
STEP 2
The Contractor System will display all business entries with
that name and the contractor selects their organisation
CONTRACTOR
REGISTRATION
STEP 3
After selecting the business, a custom pop advises what
information they will require to complete the registration
The Contractor
completes your
custom fields and
clicks ‘Next’
CONTRACTOR
REGISTRATION
STEP 4
The Contractor
selects the areas
that apply and
upload documents
and expiry dates
CONTRACTOR
REGISTRATION
STEP 5
CONTRACTOR
REGISTRATION
STEP 6
There is also the option to avoid the file upload and simply ask
your contractors to select the areas that are relevant to their job.
The Contractor
confirms the details,
accepts your terms
and conditions
and signs a digital
signature
CONTRACTOR
REGISTRATION
STAGE 7
CONTRACTOR
REGISTRATION
COMPLETE
After completing the self-registration process, the contractor is
sent an email and provided with the login details so that they
can commence their course immediately
CONTRACTOR
REGISTRATION
DASHBOARD
The contractor is automatically logged on and commences
the induction and safety training courses
ONLINE INDUCTION TRAINING
Re-Induction and Re-Certification of
Contractors and Contractor Businesses
The InductNow Course Editor
features a dedicated ReInduction Settings Tab. This
tool allows you to select which
courses you would like to reinduct for your staff and
contractors
The tool gives you the option
to select an annual or a
recurring date for your reinduction.
Once the re-induction is set,
there is the option for the
system to send email alerts
one week prior and on the
day that the course expires.
BUSINESS RECERTIFICATION
There is the option to
compel your contractor
businesses to recertify
automatically on your
platform on your set date.
The system allows you to set
the recertification date and
add an automated email
alert.
When a business receives an
email alert they click the link
and are asked to check
boxes and complete a
digital signature.
CONTRACTOR RECERTIFICATION
There is the option to compel
your contractors to recertify
automatically on a date you
select.
The system allows you to set the
recertification date and
change the text in the email
alert.
When a contractor receives an
email they click the link and are
asked to check boxes and
complete a digital signature to
recertify.
OPERATIONAL AND DYNAMIC REPORTS
Tracking and Reporting
ADMINISTRATION
REPORTS
• The InductNow platform
features a wide range of
administration reports which
export real-time data on
aspects of your training
program.
• The reports are exported in
CSV format and if the API is
enabled, the reporting data
can write directly to your
learner database
The Manager Portal
The Home Page allows
you to:
• Access the Manager
Menu
• View the status of your
staff
• View the progress of all
courses
• Access certificates
• Access uploaded files
• View last login
• Search your staff users
by name, training
group and date fields
• The option to export
the report in CSV
format
MANAGE USERS
VISUAL
REPORTS
The Visual Reports show
real time reports on the
completion level of all of
your courses
The data is presented
directly under the visual
data graph
Use the drop down to
view a detailed visual
report on each course
VISUAL AND
WORKPLACE
REPORTS
A second visual report
displays the time taken to
complete each course
Use the drop down to view a
detailed visual report on
each course
There are an additional 5
reports that allow the
Manager to generate data
reports on their staff at any
time
MANAGER WORKPLACE REPORTS
STAFF INDUCTION AND PROFESSIONAL
DEVELOPMENT
Personalised training dashboards
PERSONAL TRAINING DASHBOARDS
The Training Dashboard features:
• Personalised Training Profile
• Courses assigned to a learner
• Option to search for other courses
• Training Record / e-Portfolio
• View Results Page
• Access to Certificates
• Streaming news and alerts
• Profile based document libraries
• Workplace links
• Option to include events
• Option to include webinars
Select
to View courses, webinars
The e-Portfolio or Training Record displays
Select
alltocompleted
view
Progress
and events.
There isTraining
also the
option tooptional
select
the
courses
penannouncements,
icon to edit the training
The Learner’s
Dashboard
also features
alerts,
Select to view
record
by addingand
external
training
activities.
assigned
The
to learner
learner
can print
the record.
documents
links which
are
contextual
to
their profile
in the
personal Training
Different profiles can have their own news and files.
The organisation.
dashboard displays
Record showing all
Login to access
courses assigned to the your dashboard
completed courses
learner. It shows progress
bars for all courses.
The learner can search
and commence
optional courses.
The learner can view
their results, view the ePortfolio or Training
Record, print certificates
and edit their profile.
Add external
training
Course page
ViewShortcut
all course
videosto
access
navigation
one
page
quizzes
Option for PDFfrom
download
View Course
Index
COURSE DASHBOARD
The Course Dashboard features:
• Interactive Course Index
• Access to Course PDF
• Access to all Videos
• Shortcut to Test / Quiz
• Navigation tabs
• Mobile and Computer Access
• Ability to add all media and
file types to your courses
BUILD YOUR COURSES
• InductNow allows you to easily create and publish
your own online courses and eBooks.
• Use the Course Editor to add content from
PowerPoint and Word, upload documents, add
text, images, video and audio.
• Use the Course Editor to build your own courses or
import SCORM courses
• Add Tests to your courses with pre and post tests
and section tests to assess your learners
• Add Course Categories
• Create Sequenced Learning Programmes
LICENSE OUR COURSES
You have the option to license courses from our
course library. The courses comprise of text, images,
videos and tests and the course list includes:
1. Workplace Bullying
2. Working with Hazardous Chemicals
3. Working at Heights
4. Workplace Health & Safety
5. Manual Handling
6. Fire Emergency Course
7. Working in Confined Spaces
8. Fatigue Management Course
9. Courses customised for your business
THE ADMINISTRATION PORTAL
Managing your Training Portal
CREATE YOUR
TRAINING GROUPS
The Group Function allows you to create unlimited Training Groups and
activate the following options:
1. Name your group and provide a description (i.e. Diploma)
2. Assign your learners to a group (import or via API)
3. Assign specific courses, events and webinars to a group
4. Assign an Assessor / Trainer to a group
5. Assign a Learning Program or qualification to a group
6. Assign documents to a group
7. Publish training news specific to a group
8. Create and publish a completion certificate to a group
COURSE TESTS,
QUIZZES AND SURVEYS
The Test Editor allows you to:
1. Add multiple choice and True / False
questions
2. Use question banks and randomise
responses
3. Add video and image files to tests
4. Set pass rates
5. Use Question banks
6. Randomise responses
7. Provide feedback to members
8. Record test results on certificates
ASSESSMENT EDITOR
The Assessment Editor features:
• Question Maker Wizard
o Multiple choice and true |false
o Open text questions
o Rating responses
o File upload question
o Verifier criteria question
• Define pass rate for each course
• Apply question banks
• Randomise question order
• Randomise correct response order
• Set attempts
• Assessment Actions after fail
PERSONALISED
CERTIFICATES
The completed Training
Certificates feature your logo,
organisation colours, font and
other stylesheet elements.
The certificates are customised
with the learner name, course
title and date of completion,
Certificates can print a learner’s
transcript of results
Certificates can also be
assigned for webinars and
events
INDUCTNOW MOBILE
APP AND ACCESS
• Delivers seamlessly to all
mobile devices
• Creates dynamic apps on
iPads, iPhones, tablets and
smartphones
• Option to add your icon to
Mobile Home Screens
• Compatible in all browsers
• Delivers to mac and PC
• Html5 enabled
CLOUD BASED TRAINING PLATFORMS
Mediasphere Products and Platforms
• Mediasphere is a leader in the development and delivery of
cloud based learning applications for the online training and
e-Learning sector.
• The Mediasphere Online Learning Management Suite provides
cloud-based online learning applications for all e-Learning
sectors.
o Accredited Training; Continuing Professional Development; Selling
Courses Online; Online Induction and Workplace compliance
• In addition to the Learning Management System, Mediasphere
is a multi-award winner for the delivery of educational and
corporate websites on our Content Management System.
CONTACT US TODAY
Free Trials and Webinars
Ph: 1300 787 611
+61 7 5555 0180
www.mediasphere.com.au
sales@mediasphere.com.au