ASERL presentation
February 7, 2013
Dawn Hale
Populations served - all campuses
(faculty, students, researchers)
60.9% Sciences, medicine, engineering
28.6% Social Sciences
10.5 % Humanities & music

Ebook collection complements print

Ebook firm order purchases:
◦ bundles/packages
◦ all publisher’s available ebooks (Springer)
◦ individual title firm orders
969,882 titles total
(99.9% of all JHU purchased ebooks)

JHU implemented EBL PDA 2010 (additional .1%
purchased ebooks)

No “loan” free browse use:
Owned titles: 10 minutes free browse use
Non-owned titles: 5 minutes free browse use


After “no loan” use period ends, user
prompted to either create a loan or return to
the catalog
After 3 loans, title automatically purchased

Profile customizations:
 Excluded particular disciplines (Engineering, Home
Economics, Journalism, Medicine, Military Science, Nursing,
Tourism)
 excluded Springer
 included titles published after 1/1/2009
 included titles made available to EBL after
1/1/10
 Short term loan cost limit = $30
 Auto-purchase titles cost limit = $300

Eliminate duplicate titles
(JHU output
2005+ imprints; EBL compares ISBN, supplies
non-owned titles)


Create ILS item records with distinct
collection code for type
(discovery vs. STL vs. purchased)
Macro updates ILS item record
collection code based invoice

6 general fund categories

No EDI invoicing:
◦ Excel financial spreadsheet (columns for
leased vs. firm order titles vs. auto-purchased)



Macro moves titles/type onto separate
spreadsheets = total cost/type
Separate budget code/type (track type
aggregated cost in ILS, not title cost)
Create separate PO line for aggregated
cost/type (e.g., STL vs. purchase)
Import EBL Discovery file
EBL emails invoice of
previous week’s
transactions (STL,
AUTOPurchase, Firm
ordered
Catalogers overlay EBL
discovery record with
WCP catalog record for
purchased titles
Macro creates separate
POI line for each type’s
aggregated cost (no
individual titles in
acquisitions module).
Macro searches titles in
JHU catalog & updates
collection type by type
(STL, AUTOPurchse, Firm
Order)
Financial processes
charges for each type &
uploads invoice file into
SAP so check cut.

JHU retains separate ILS records for print vs.
e-version
(OCLC WCP records overlay EBL discovery record)

Batch delete EBL MARC records from ILS
 Have not purged discovery records since 2010
 Occasionally change profile to exclude packages
purchased directly (e.g., OECD iLibrary , Oxford
Scholarship Online)


Purchased EBL titles:
665 automatically purchased
389 firm ordered (mostly Reserves)
1,054 purchased titles (.1% of all
ebooks)
Non-purchased Patron on Demand
ebooks currently in catalog:
65,535 discovery records
Autopurchase
Number of
Uses:
Average
Cost:
665
$73.71/title
Firm Order
Purchase
389
$67.42/title
Short Term Loan
13,127
$10.73/title
Total uses
14,181
JHU Total PDA Spend
10/2010 – 12/2012:
$214,131.64
Cost Distribution
66%
11%
23%
Auto Purchase
Short Term Loan
Direct Buy
5000
4000
3000
2000
1000
0
Browses
Transactions
LC CALL NUMBER
LC DESCRIPTION
HD
QA
HF
DS
HC
HG
HM
HB
TA
RA
TK
HV
QD
F
D
E
BF
B
BP
GV
Industries
Mathematics
Comerce
History - Asia
Economic History
Finance
Sociology, General
Economic Theory
Engineering, General Civil
Public Aspects of Medicine
Electrical Engineering
Social Pathology, Social & Public Welfare
Chemistry
US history (Local & British America)
History (General, Europe)
US history (General
Psychology
Philosophy, General
Islam, Bahai Faith, Theosophy
Recreation/Leisure
#
TRANSACTIONS
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115
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Ability to offer more content to the
community
Extends purchasing power
Provides “just in time” 24x7 access
Data to assess how/what our scholars use:
build better, more relevant collections
Easy to integrate/automate PDA backend
processes with ILS
Thank you!
Email: dhale@jhu.edu