2014 Academic Promotions
Information for mentors
Jennelle Kyd
Senior Deputy Vice-Chancellor and
Provost
Information for mentors
Overview
This session will cover:
•
The applicants career and development
•
Academic promotions process
•
The role of a mentor
•
Attributes of a strong application
•
Resources
•
Questions
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Swinburne
Swinburne
Information for mentors
Applicant’s career and development
1. Develop
and
strengthen
your areas of
academe
6.
Commence
at new level
2. Career
development
5. Apply for
Promotion
3. Pitch
yourself at
the next level
4. Prepare
your
promotion
application
SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN
Swinburne
Information for mentors
Academic promotions process
Read
Promotions
procedure
Discussion
with Dean and
supervisor
Prepare
application
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Dean and
supervisor sign
off (including
Dean letter)
Lodge
application to
HR by 5pm on
1st September
Information for mentors
Swinburne
Academic promotions process – key changes for 2014

The Leadership and Engagement portfolio will now be referred to as
Leadership, Service and Engagement, which more clearly defines this
portfolio and what elements need to be present and demonstrated in a
case for promotion

As part of the application process, Deans will be now be required to
submit a letter of recommendation for applicants of no more than one
page

The Committee composition will now consist of two central panels to be
established as follows:
 Promotions Committee- Levels B & C
 Professoriate Committee - Levels D & E
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Information for mentors
Swinburne
The role of a mentor
• To provide advice and support to applicants on the content and structure of
their application
• Be willing to provide open and honest advice
• Be prepared for different responses to feedback
• Encourage applicants to present a clear and logical case for promotion
• Ensure applicants have provided sufficient evidence and are able to
demonstrate their outcomes and achievements
• Remember this is the mentee’s application:
- You are not responsible for the outcome of the application
- You are providing guidance, not a guarantee of success
SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN
Information for mentors
Swinburne
Attributes of a strong application
1. Readiness for promotion
•
Staff considering applying for promotion will normally discuss and plan
with their supervisor in the years leading up to the application
•
Applicants should be able to provide evidence that they have the capacity
to perform at the level they are applying for
•
Applicants should treat the application the same way they would a job
application i.e.
Does the application address the criteria in the MSALs?
Have main points been highlighted?
Is it formatted correctly?
Are there adequate referees and endorsement?
-
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Information for mentors
Swinburne
Attributes of a strong application
2. Presenting their case
•
Applicants should provide a well constructed case to demonstrate their
contributions which are relevant to the level of promotion
•
The summary statement should be an organised, well balanced narrative
that clearly demonstrates the case to the committee for them to consider the
applicant’s strengths, contributions and achievements against the criteria
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Information for mentors
Swinburne
Attributes of a strong application
3. Demonstrate supporting evidence
•
Applicants should provide evidence to support their claims detailing the
significance of their achievements and their influence or impact.
•
See “Your Academic & Career at Swinburne” for guidance
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Information for mentors
Swinburne
Attributes of a strong application
4. Applicants must produce a robust set of portfolios
•
Ensure that applicants are able to demonstrate achievements across
the following three areas:
- Learning and Teaching
- Research and Scholarship
- Leadership, Service and Engagement
•
Research only staff are only required to submit two portfolios:
- Research and Scholarship
- Leadership, Service and Engagement
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Information for mentors
Swinburne
Attributes of a strong application
5. Select supportive referees
•
Applicants should select relevant referees who are able to support their
case
•
Referees should be notified well in advance to ensure that they are
available to send the reference to HR by 1 September 2014
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Information for mentors
Swinburne
Resources for the applicant
•
Academic Promotions website
http://www.swinburne.edu.au/corporate/hr/promotions2014
•
Promotions mentors
http://www.swinburne.edu.au/corporate/hr/promotions2014/mentors.htm
•
Past applicants in their faculty
•
The Dean
•
The supervisor
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2014 Academic Promotions
Contact the Recruitment and
Promotions team +61 3 9214 8600
(option 2) or via email
staffrecruitment@swin.edu.au