DuPont E-Sourcing
Supplier Participation
January 2012
Table of Contents
Introduction
Slide 3
Definitions
Slide 4
Supplier Registration
Slide 5
Accessing DuPont E-Sourcing
Slide 6
Terms and Conditions of System Use
Slide 10
Supplier Workbench
Slide 12
Auctions
Slide 16
Tool Functionality
Slide 26
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DuPont E-Sourcing – Supplier Participation Introduction
E-Sourcing is a web-based application that allows DuPont Buyers and select suppliers
to collaborate electronically (on-line) and expedite the sourcing process.
There are several different types of events (Markets) that a Buyer can create:
a Request for Information (RFI)
a Request for Proposal (RFP)
a Request for Quote (RFQ)
an Auction
an eNegotiation
The event or document types RFI, RFP and RFQ are also referred to RFX, a Request
for X.
This document will focus on how suppliers should respond to Auctions.
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DuPont E-Sourcing – What is an Auction?
What is an Auction?
A buyer puts a bid out for goods or service to multiple sellers. Suppliers offer bids on
the item, competing to offer the lowest price that meets all of the specifications of the
bid. As the auction progresses, the price decreases as sellers compete to offer lower
bids than their competitors. (Actually a Reverse Auction.)
Bidding performed in real-time via the Internet results in a dynamic, competitive
process.
The buyer may award the contract to the seller who bid the lowest price. Or, a buyer
may award contracts to suppliers who bid higher prices depending upon the buyer's
specific needs with regards to quality, lead-time, capacity, or other value-adding
capabilities.
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DuPont E-Sourcing – Supplier Registration
Accessing DuPont E-Sourcing
The supplier must first gain access to the DuPont extranet, where E-Sourcing is
located. The Buyer must initiate the process by pre-registering the supplier on the
DuPont E-Sourcing application.
What to Expect for Registration
The Buyer will send the supplier contact a form to complete that will request basic
information about the company and the specific contact who will participating in
the event.
Once the supplier contact is granted access, emails will be sent with a hyper-link
to the site, his or her username, and a password. Additionally, the supplier
contact will receive a separate email invitation with the details of the event.
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Accessing DuPont E-Sourcing
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DuPont E-Sourcing – Accessing the E-Sourcing System
Initial Log-on
The supplier contact should immediately confirm that he/she can log onto the
system once the link, username and password are received via email. If a
log-in issue exists, the supplier can contact DuPont E-Sourcing Global User
Support. Contact information can be located on the DuPont Supplier Center.
Accessing the Event
The simplest way to find an event is to follow the hyperlink included in the email
invitation; however the event can also be accessed through
https://strategicsrc.dupont.com
To access DuPont E-Sourcing, follow the steps on the next slide.
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DuPont E-Sourcing – Supplier Access
Step
Action
1.
Connect to E-Sourcing by clicking on the hyperlink within the email invitation or via
https://strategicsrc.dupont.com The following screen will appear:
2.
Enter Username and Password.
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Click here to return to slide 30.
Click here to return to slide 40.
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DuPont E-Sourcing – Supplier Access
Step
Action
2.
The second log-on screen will appear.
3.
Enter Username and Password again.
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DuPont E-Sourcing – Conditions Acceptance
DuPont requires all suppliers to agree to DuPont On-Line Site Terms and Conditions,
Confidentiality Information Agreement and a Bidder’s Agreement. The supplier contact
must accept all of the terms in order to proceed. The acceptance of the terms is only
required upon the initial log-in. If the supplier contact has previously agreed to the
Terms & Conditions, Confidentiality Agreement, and Bidder’s Agreement the system will
bypass this process and go directly to the users’ Workbench.
Click on the document there to view the Terms and Conditions that must be accepted by
the supplier.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
SAP Terms and
Conditions.
Supplier must
click on Accept
to continue.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
DuPont Terms
and Conditions.
Supplier must
click on Accept
to continue.
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Supplier Workbench
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DuPont E-Sourcing – Supplier Workbench
Once log-on is successful, and the terms have been accepted, the supplier
workbench will appear. Below is an example of the top portion of workbench.
Click on the
date in the
calendar to
view the events
due for a
specific date.
Click on the title
of the event to
access the
details.
The Supplier
Alerts section
provides
updates on
actions taken.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the second part of the of the Supplier Workbench.
Contact
information for
supplier Help.
The Report section
will list the reports
available to the
supplier.
The Active
section
provides
status and
links to active
events.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the last part of the of the Supplier Workbench.
The Awarded section
provides links to events
that the supplier has been
awarded.
The New Discussions
section provides a
summary of open
Discussions that were
initiated during events.
The Active
Agreements and
Current Scorecards
sections are not
currently being used
by DuPont.
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DuPont E-Sourcing
Auctions
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Participating in an Auction
What is an Auction?
A buyer puts a contract out for bid an multiple sellers offer bids on the item, competing to offer the
lowest price that meets all of the specifications of the bid. As the auction progresses, the price
decreases as sellers compete to offer lower bids than their competitors.
Bidding is performed in real-time via the Internet results in a dynamic, competitive process.
The buyer may award the contract to the seller who bid the lowest price. Or, a buyer may award
contracts to suppliers who bid higher prices depending upon the buyer's specific needs with regards
to quality, lead-time, capacity, or other value-adding capabilities.
Accessing the Event
The simplest way to find an event is to follow the hyperlink included in the email invitation; however
the event can also be accessed through https://strategicsrc.dupont.com
Instructions for logging into DuPont E-Sourcing can be found on slide 10.
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DuPont E-Sourcing – Locating the Auction Event
Step
1.
Action
On the Supplier Workbench, click on the link to the appropriate auction event.
Click on the
link to the
event.
The event will open. The event set up is very similar to that of an RFx with the action and
Event tabs across the top.
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DuPont E-Sourcing – Viewing the Event Details
The Header tab will include general information about the event and status.
The Exchange Rate tab will provide conversion rates if applicable to the event.
The Schedule tab provides the timing details of the event.
The Information tab contains all pertinent information of the scope and specifications of the
services or product requirements.
The Questions tab consists of all questions requiring supplier responses.
The Line Item tab provides product or service items requiring a price proposal.
Note: The Line Item tab only appears in RFP’s and RFQ’s.
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DuPont E-Sourcing – Event Preparation
The most important step is preparing for the event. Time may be limited once the event
begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time.
The supplier should prepare during the Preview period, if available, by reviewing the
Information and Line Item tabs and depending on the Buyer’s requirements, perform various
actions such as:
downloading attachments
using the online Discussion Board to ask the Buyer detailed questions.
develop a bidding price range.
studying product/service specifications
preparing specifications in response
checking for capacity and availability of goods, services, raw materials, etc.
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DuPont E-Sourcing – Pre-bid / Bidding in Live Event
Step
Action
2.
As with all events it is critical to review all of the information provided in each of the tabs.
Some events will require a pre-bid that MUST be entered in order for the supplier to
participate in the live bidding event. To enter a bid, click on the Bidding Tab.
3.
The Bidding Tab will appear.
Click on the Bid on Selected Items button.
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DuPont E-Sourcing – Bidding in the Auction Event
Step
4.
Action
The Bidding box will appear. Enter your pre-bid or bid.
Enter bid here.
Once the bid(s) have been entered, click on Next>>.
5.
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A confirmation screen will appear, once all bids are confirmed click Place Bid.
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DuPont E-Sourcing – Bidding in the Auction Event
Step
6.
Action
A confirmation box will appear once a bid is successfully placed.
Click OK.
7.
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It is important the suppliers monitor the event closely. The system will refresh with the
time remaining in each phase.
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DuPont E-Sourcing – Bidding in the Auction Event
Step
8.
Action
A Bidding Summary will appear and you will be able to see where you stand in the event
by viewing the Rank column.
This supplier is ranked one at the moment.
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DuPont E-Sourcing – Bidding in the Auction Event
Step
Action
9.
It is important the suppliers monitor the event closely. The system will refresh when
competitors bid. In this case this supplier was outbid on line items 2 and 3 as indicative in
the Rank column.
This is where a great bidding strategy is a great tool. Suppliers should have a strategy in
place and know where they can go in pricing for multiple bids.
Click on Bid on Selected Items to enter a new bid.
10.
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Suppliers can bid as many times as necessary to get to the lowest possible price. Once the
event time has run out, the phase will close and the notification box will be updated.
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E-Sourcing –
Tool Functionality
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Tool Functionality – Auctions
E-Sourcing has tool functionality that facilitates the Auction process. This section will
cover this functionality.
The Document button allows the supplier to Refresh the system if an update is needed
prior to when the system updates automatically.
The Actions Tab allows suppliers to view the Monitor.
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Tool Functionality – Auctions Bid Monitor
This is an example of the Bid Monitor. The top portion shows a graph of the suppliers
own bids. The bottom two sections provide a view of Bidders and a view of the line item
detail. If the event is sealed the supplier will only be able to see his/her own
information.
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Tool Functionality - Reports
The Reports Tab provide access to a Full Bid Report. This report is useful in
documenting bid history once an event is closed.
Here is an example
of the report.
Schedule
Information
Bidding Details
Line Item Data
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Tool Functionality – Attachments for Auctions
The Attachment tool function takes the supplier to a link to all attachments that the
Buyer has provided for the event.
Click the
document link to
view the
attachment(s)
Suppliers cannot attach files in Auctions in this area.
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DuPont E-Sourcing – Supplier Participation Auctions