RDA Authority
Records in Voyager
Jenifer Marquardt (UGA) [email protected]
Julie Dyles (UGA) [email protected]
What we will cover
Fields, codes and example records
Entire words versus abbreviations
Family as author, creator, etc.
Fictitious persons/animals & real
animals as authors, creators, etc.
• Split file issues
–Bible and Koran headings
–Personal names
–Names with uniform titles
Your generic or
locally created
tag tables have
been updated
to accept RDA
records –
Example: 370
0=a 0A
1=b 0A
2=c 1A
3=e 1A
4=f 1A
5=g 1A
6=s 0A
7=t 0A
8=u 1A
9=v 1A
10=0 1A
11=2 0A
Subfa=Place of birth
Subfb=Place of death
Subfc=Associated country
Subfe=Place of residency/headquarters
Subff=Other associated place
Subfg=Place of origin of work
Subfs=Start period
Subft=End period
Subfu=Uniform resource identifier
Subfv=Source of information
Subf0=Authority record control number
Subf2=Source of term
What are some of the new
authority fields and codes?
• Technical Bulletin 258
OCLC-MARC Format Update 2010
including RDA Changes (May 2010)
• 008/10 Descriptive Cataloging Rules
“z” for other
• 040 Cataloging Source
|e Description conventions
Other very normal looking records
Very ordinary series authority record
• 046 Special Coded Dates – Variety
of meanings delineated by subfields
|f is Birth date and |g is Death date
(Note that information comes from the 670.)
|k is Beginning or single date created
(Again, this shows up in the 670)
• 370 Associated Place
|a Place of birth
|b Place of death
|c Associated country
|e Residency/headquarters
|f Other associated places
|g Place of origin of work
• 371 Address
This is used for both postal and
electronic addresses
• 372 Field of activity
• 373 Affiliation
• 374 Occupation
• 375 Gender
• 376 Family information
|a Type of family (clan, dynasty, royal)
|b Name of prominent member
|c Hereditary title
• 377 Associated language – language
that a person or organization uses for
publication, communication, etc.
• 380 Form of work - the class or genre
of the work
• 381 Other distinguishing characteristics of
work or expression
• 382 Medium of performance
• 383 Numeric designation of musical work
• 384 Key
4xx and 5xx fields
• |w New code “r” for Relationship
(what is relationship between
the 4xx/5xx and the 1xx)
• |i Relationship information
• Display opportunities
Name heading with a corporate
body link
Corporate body with corporate
link and a personal name link
Display possibilities
So, the look of RDA authority
records varies a good bit
depending on if or how many
new fields are used.
Mixed code authority records
• no |e rda in 040
• fields 046 and 370 added
• RDA choice of heading
given in 700 field
Some headings are going to look
different too. 1) Presentation and
2) Expansion of what you should
include even if there is no conflict
Frommer, Paul ǂc (Composer)
Márton, István ǂc (Geologist)
[Minguo] Hunan wen xian wei yuan hui
Williams, Sidney ǂq (Sidney J.), ǂd 1947-
No conflict with:
Williams, Sidney, |d 1947-
Changes in headings for
persons from AACR2 to
GIL Users Group Meeting 2011
Changes to name headings for
In RDA, various changes have been
made to the way that dates are
recorded for persons (described now
in AACR2 22.17):
The examples at AACR2 22.17A include
abbreviations for months in English.
So name headings that contain a month in
AACR2 look like this:
The examples in RDA do not include
abbreviations for months in English.
Also, RDA Appendix B does not contain any
abbreviations for months.
As a result, RDA name headings containing
months will look like this:
AACR2 rule 22.17A includes use of the
abbreviations “cent.”, “ca.”, “b.”,
“d.” and “fl.”.
We are used to seeing AACR2 headings like
this one, which contains the abbreviation
RDA does not include these abbreviations.
As a result, RDA name headings containing
approximate dates in centuries will look like this:
Instead of “ca.”, as we are used to seeing
…RDA prescribes the use of
An example of an RDA record containing
The abbreviation “fl.” will no longer be used when a
period of activity is known but the exact years of a
person’s birth and death are unknown.
Instead, LC has chosen to substitute the term “active”
for records like this created during the RDA test
It appears that “flourished” is another option in
accordance with RDA rules. As of this time, there are
no sample records in OCLC using “flourished” in the
name heading.
Note that while AACR2 placed a time period
restriction on using “fl.” dates (22.17A), there
is no such restriction on recording time
periods of activity in RDA.
AACR2 prescribes the use of abbreviations
“b.” and “d.” in headings for persons.
Currently, “b.” is used when the year of death is
unknown but the person is no longer living (LCRI
22.17), and “d.” is used when the year of birth is
unknown but the year of death is known.
RDA eliminates the use of “b.” and “d.” to
denote birth/death dates.
Instead, LC catalogers have chosen to use
hyphens after a date of birth and before a
date of death during the RDA test period.
Other institutions have chosen to spell out
“born” and “died” when creating RDA name
authority records.
RDA gives examples which
indicate that both of these methods are
in accordance with RDA rules.
Other abbreviations that will be eliminated
are those in additions to titles of musical
works. For example, the current abbreviation
“arr.” …
…will now be “arranged.”
As in this example of a record created
during the RDA test period.
RDA will also require that the abbreviation “acc.”
change to “accompaniment” and “unacc.” to
Changes to name headings for
family names
Under RDA rules, families can now be
considered contributors to and creators of
Distinct families can be given main entry on
bibliographic records.
This means that separate records will exist
for family names in LC/NAF and LCSH.
Subject headings will continue to be used for
families as general groupings. These will be
found in LCSH.
Name headings will be used for distinctive
family entities. These will exist in the
The definition of “family” in RDA is:
Note that this record is particularly for those
Hammons that are from or have some
connection with West Virginia, and that the 667
specifies it is invalid for use as a subject.
Note also that the 670s of the name heading list
works which the Hammons family has performed
or created…
…as opposed to the subject heading record,
where the Hammons (Hamann) family is the
subject of a book.
Another example of a name authority record
for a distinctive family
This heading contains the name of a
prominent member of that family (rather than
a place) in the delimiter g field.
The name in the heading for the family should
be in the established form of the heading for
that name, but the delimiter d before the dates
is not included.
Changes to name headings for
fictitious persons and animals and
real animals
RDA 8.1.2 defines a person as “an individual or an
identity established by an individual (either alone
or in collaboration with one or more other
individuals).” While AACR2 21.6D1 also allows
for main entry under shared pseudonyms, the
scope statement at RDA 9.0 goes further in
stating that personhood can include all fictitious
This differs from AACR2 (21.4C1) which does not
allow for fictitious entities to be treated as
What this means is that instead of seeing a
record with headings that look like this:
We might see something like this. Under RDA rules,
fictitious entities can be established as name
headings and represented as creators if they are
presented as such on the resource being cataloged.
The headings for these persons are not qualified by
(Fictitious character).
Similarly, the Library of Congress Policy Statement
relating to RDA 9.0 extends the scope of this rule
to real non-human entities which have roles as
creators or contributors. So while you currently
If RDA is implemented, you might instead
see Cheeta represented as the author of this
When will we see headings like this in our
Current LC policy states that until there is a
decision about implementation of RDA by LC,
no changes of this kind will be made in the
LCSH database.
A list of subject headings like these is being
compiled by the Policy and Standards Division
for possible deletion if RDA is implemented.
In review…
What changes will you notice as more and
more RDA records begin to come in to our
Dates in name headings
Months will no longer be abbreviated
“cent.” becomes “century”
“ca.” becomes “approximately”
“fl.” becomes “active” or possibly
• No restrictions on using “active” or
“flourished” in modern times
• “b.” and “d.” become “born” and “died” or a
hyphen before or after the year
Changes in music headings
• “arr.” becomes “arranged”
• “acc.” becomes “accompanied”
• “unacc.” becomes “unaccompanied”
New kinds of name headings
• Distinctive families can now be established
as NARs in LC/NAF and used as creators
and contributors in bibliographic records
• Fictitious entities that are presented as
having responsibility for a work are listed as
creators and contributors in bibliographic
• Real animals that are presented as having
responsibility for a work are listed as creators
and contributors in bibliographic records
For more information
• Library of Congress RDA training
• LC Train the Trainer webcasts
• http://www.loc.gov/bibliographicfuture/rda/trainthetrainer.html
• Joint Steering Committee document
Changes to headings which
will create temporary
(hopefully) split files in
• Bible and Koran
• Personal names – RDA choice
different in 700 field
• Uniform titles when personal name
choice is different
Bible changes – RDA Toolkit
So works about (or representing a version
of) the New Testament or Old Testament
would now have headings without the N.T.
and O.T. abbreviations.
And that difference will create a split
file in Voyager (UC title search )
Books appear directly under Bible.
No O.T. or N.T. designation
These headings will also file apart
from earlier headings
These popular Bible changes are likely to
occur even if RDA is not fully implemented.
So we will need to watch for these to
appear in future global change queues.
Existing authorized headings with
different RDA heading choices in 7XX
split file
Authorized heading
This 700 is
used in RDA
bib. record
A further complication of this
split file problem is when the
700 form in the author authority
record is used to create new
uniform title authority records.
• Notice the split between the plain author
heading with 1 item and the RDA form with
14 headings
Each one of
these uniform
titles is using the
RDA form of
heading which
appears in the
700 field of the
authority record.
* A few more examples *
Note that the plain name heading
shows that it is a 700 field in the
authority record. And it is used as
a 100 in the three uniform title
Aristophanes, Plutarch, Euripides,
and Seneca are all similar cases
The new uniform title uses the
RDA form for the heading.
Do you have any
Thank you for attending!

RDA Authority Records in Voyager