The NIH Public Access Policy
Lee Irons, PhD
Senior Research Administrator
Charles R. Drew University of Medicine and Science
lee.irons@rtrn.net
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
PubMed vs. PubMed Central
Both are run by the National Library of Medicine
• Database of biomedical journal citations and abstracts
• Unique identifier: PMID number
• Digital archive of free, full-text journal papers
• Unique identifier: PMCID number
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Why Public Access?
Easy access to published research funded by NIH will help
advance science and improve human health
• Meets the public’s expectation that articles based on NIH-funded
research are publicly available (Harris Poll 2006).
• Over 2.6 million articles are now in PubMed Central (PMC).
• Every weekday, 800,000 users access the database, retrieving over 1.5
million articles.
• NIH can monitor, mine, and develop its portfolio of taxpayer funded
research more effectively.
• NIH-funded research becomes more prominent, integrated and
accessible, making it easier for all scientists to pursue NIH’s research
priority areas competitively.
This slide is from the NIH Office of Extramural Research PPT “The NIH Public Access Policy”
(June 2013) http://publicaccess.nih.gov/PublicAccess_training.ppt
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
The Author’s Responsibilities
The author has four responsibilities:
1. Address copyright
2. Acknowledge the grant
3. Submit paper to NIH Manuscript Submission System
4. Cite the paper correctly
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
1. Address Copyright
• Authors own the original copyrights to materials they write.
• However, authors transfer some or all of these rights to the
publisher when the journal agrees to publish their paper.
• Before any rights are transferred, authors should work with
the publisher to ensure that all conditions of the NIH Public
Access Policy can be met.
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
1. Address Copyright, cont’d
Before you submit for publication, determine the
journal’s NIHPA policy. There are four types of journals:
Method A: Journal deposits paper
Method B: Journal deposits paper for a fee
Method C: Author submits paper to NIH Manuscript System
Method D: Journal submits paper to NIH Manuscript System
To see which journals use which method, go to
http://publicaccess.nih.gov/submit_process.htm
Or go to the journal’s website – author instructions
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
2. Acknowledge the grant
• Authors must acknowledge the grant(s) that supported the
research reported in the paper.
• Example: “Research reported in this publication was
supported by the National Institute on Minority Health and
Health Disparities of the National Institutes of Health under
award number U54_MD008149” (space after activity code).
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
3. Submit to NIH Manuscript
Submission System
• The NIH Manuscript Submission system allows you to submit
an electronic version of your peer-reviewed final manuscript
for inclusion in PubMed Central.
• Authors can log in to NIHMS using their eRA Commons login.
• After the paper is submitted, it will be converted into a PMCready manuscript.
• Once it has been converted, the author must review and
approve the PMC-ready version of the manuscript.
• If the primary author is unable to perform necessary actions
in NIHMS, a co-author may take over duties for the record.
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Training on NIMHS
Main NIHMS site:
http://www.nihms.nih.gov
NIHMS FAQ page:
http://www.nihms.nih.gov/help/faq.shtml
NIHMS Training Slide Show with screen shots:
http://www.nihms.nih.gov/help/#slideshow
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
4. Cite the paper correctly
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When citing a paper in NIH applications, proposals,
biosketches, and progress reports, include the PMCID at
the end of the full citation.
This requirement only applies to papers that fall under
the Policy and are authored or co-authored by you or
arose from your NIH award.
For more information see
http://publicaccess.nih.gov/citation_methods.htm
Example
Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P. 2003.
PUBLIC HEALTH: Grand Challenges in Global Health. Science 302(5644):
398–399. PMCID: PMC243493
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
How to cite papers in process
For Method A and B Journals, write: PMC Journal - In Process
Example:
Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL,
Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth
factor (CTGF) expression and outcome in adult patients with acute lymphoblastic
leukemia. Blood. PMCID: PMC Journal - In Process
For Method C and D Journals, use the NIHMSID number
Example:
Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru S, Agarwal S, Sturgill D, Talbot T,
Spiegel A, Collins F, Chandrasekharappa S, Marx S, Oliver B. Genetic interactions
between Drosophila melanogaster menin and Jun/Fos. Dev Biol. In press.
NIHMSID: NIHMS44135
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
PMCID Numbers
• PMCID = PubMed Central ID
• Used for all papers (Methods A, B, C, and D)
• Method A journals generally submit the final paper
to PubMed Central on behalf of author at time of
publication
• PMCID numbers are assigned around the time that
the paper is published by the journal
• Text available in PubMed Central generally 12
months after the date of publication
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
NIHMSID Numbers
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NIHMSID = NIH Manuscript System ID
Only used for Methods C and D
A paper with an NIHMSID indicates that it has been
submitted to the NIH Manuscript System
Papers using Methods C and D will start out having only
an NIHMSID, and then later will be assigned a PMCID
Once a PMCID number has been assigned, cite the
PMCID number rather than the NIHMSID number
A paper that has been submitted to NIHMS more than
three months after publication will be considered “noncompliant”
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
PMCID/PMID/NIHMSID Converter
http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
The PI’s Responsibilities
• PI is responsible to ensure that all papers supported
by their grant are in compliance with the NIH Public
Access Policy, even if the PI is not an author or coauthor of the paper
• PI must be proactive in planning, communicating,
training, and monitoring all publications, if possible
even before they are published
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
The PI’s Responsibilities
My NCBI
1. Log in to My NCBI using your eRA commons login
Note: You can also delegate staff to log in for you
2. Ensure that all papers supported by the grant are linked to
the grant
Note: If the author forgot to acknowledge the grant, you as PI can still
link the paper to your grant
3. You are required to use the NCBI-generated PDF Publication
Report in all Progress Reports
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
My NCBI
http://www.ncbi.nlm.nih.gov/
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Public Access Status Codes
From the NIH Office of Extramural Research PPT “The NIH Public Access Policy” (June 2013)
http://publicaccess.nih.gov/PublicAccess_training.ppt
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Training on My NCBI
Helpful list of resources:
http://publicaccess.nih.gov/communications.htm
My NCBI Training videos:
http://www.youtube.com/watch?v=ks46w3mNAQE
http://www.youtube.com/watch?v=9gApmLHdCSM
Most detailed explanation, with screen shots:
http://www.ncbi.nlm.nih.gov/books/NBK53595
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
The PI’s Responsibilities
1. Work with authors to ensure all peer-reviewed
papers supported by your grant are submitted to
PubMed Central using one of the four methods.
2. If Method C or D, remind authors that they will also
need to approve the PMC-ready manuscript.
3. Train authors, collaborators, program managers, etc.
4. Plan in advance – don’t wait until the Progress
Report is due.
5. PubMed search using the grant number to locate
potential papers citing that grant.
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Investigators
Check all documents submitted to NIH
• Proposal submissions
• Biosketches
• Progress Reports
to ensure that PMCID or NIHMSID numbers are
included for all NIH-funded publications after April 7,
2008.
If it isn’t compliant, don’t cite it!
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Summary
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Public has right to see results of tax-payer funded research
Difference between PubMed and PubMed Central
Authors: Acknowledge the grant
Method A, B, C, and D journals
NIH Manuscript Submission system
PMID / PMCID / NIHMSID numbers
PI: Responsible for all papers supported by grant
PI: Learn how to use My NCBI
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.
Where you can you go for help?
RCMI Librarians
and
Office of Sponsored Programs, Grants, and
Contracts staff
RTRN is supported by grant number U54MD008149 from the National Institute on Minority Health and Health Disparities, National Institutes of Health.