Effective Purchasing
SU Purchasing Department
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“The Purchasing Office's role is to ensure
that the University obtains products and
services that meet customer needs and
are acquired at competitive pricing.”
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http://purchasing.syr.edu/
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Purchasing Department
Price
 Compliance with University standards
 Insurance requirements
 Approvals
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eProcurement
Preferred method for orders
Efficient/saves time
 Fewer errors
 Ability to track
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eProcurement
What is ePro?

Electronic Requisitioning: On-line
requisitioning system for order placement
of goods and/or services.
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Sends requisitions through electronic
approval process
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Resources
External Catalogs
 Fisher
Scientific
 VWR
 Dell
Computer
 Apple Computer
 Staples
 GovConnection
Special Requests
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Requisition and Approval

Requestor creates online requisition
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Approval: if requestor is not self-approver,
requisition flows to designated approver

Sponsored Accounting can request more
information before approving
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Direct Connect Requisitions

External Catalog (Punchout)
 Direct
connection to a supplier’s web catalog
 Contract pricing
 Quotes
 Special promotions
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Enter chartstring information- “Fund” “Department” “Program”
If desired, name the requisition (not required)
Select vendor for online catalog
Web catalog within Peoplesoft
Requisition Summary shows to the right side
Select items--Fill Shopping Cart--Checkout
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Returns to “Create Requisition” screen
“Review and Submit”
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“Save and Submit”
Approver will receive an email that a requisition is “pending approval”.
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