Conference Hubs
Engage your community and
be part of the conference.
Organize a hub!
XIX International AIDS Conference
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WHAT is a conference hub?
• A “mini conference” held in conjunction
with the IAC by local organizations active
in the AIDS response.
• Organizers can screen selected
presentations from the IAC free of
charge.
• These sessions are typically followed by
moderated discussions with local or
regional experts
XIX International AIDS Conference
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WHY organize a conference
hub?
• Many stakeholders may not be able to attend the
conference due to:
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Immigration constraints
Travel constraints
Financial constraints
Time constraints
• Conference hubs ensure the global discussion
includes all key stakeholders and allow
organizers to target issues relevant to their
region.
XIX International AIDS Conference
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WHEN can I organize a
conference hub?
• Conference hubs may be hosted at the
same time as or after the international
conference.
• The portal where conference sessions
may be downloaded will be active until 31
December 2012.
*Applications accepted until 15 September
2012
XIX International AIDS Conference
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WHO can organize a
conference hub?
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Community organizations
State and local health departments
Ministries of Health
Non-governmental organizations (NGOs)
PLHIV networks
Faith-based organizations
Clinics and hospitals
Universities and medical schools
Government entities
UN bodies
XIX International AIDS Conference
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HOW can I organize a
conference hub?
• Secure an appropriate venue
• Attract 20+ participants, marketing the
event locally/regionally
• Invite and coordinate moderators,
additional speakers, and/or rapporteurs
• Show at least two conference
presentations
• Provide interpretation/translation
services if needed
• Participate in monitoring and evaluation
XIX International AIDS Conference
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What’s provided to hub
organizers?
• Approved organizers will have access to a
variety of conference tools:
– A pre-planning guide that walks you through
each stage of the process
– A help desk for IT, programme development
and audio visual technical support
– Assistance with monitoring and evaluation
XIX International AIDS Conference
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What’s provided to hub
organizers?
– Hub in a Box, a DIY toolkit with instructions
and templates on:
• Marketing & Outreach
• Meetings
• IT/AV
• Budget
• Fundraising
• Eval/Monitoring
XIX International AIDS Conference
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WHICH sessions will be
available?
• Most conference sessions are captured and
uploaded.
• Recorded sessions will be available with a delay
of approximately 24 hours.
• A complete list of available sessions will be
posted on the conference website mid-June
2012.
– Please note that not all conference content will be
available online and sessions are subject to presenter
approval.
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In which languages will the
sessions be available?
• All of the content will be available in
English and Spanish.
• For other languages we invite host
communities to organize translation in
advance.
XIX International AIDS Conference
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How much does it cost?
• Downloadable or telecast presentations
will be available free of charge.
• Hubs can be held at minimum cost to the
organizer if a venue, computer, projector,
or screen, etc. is readily available.
• Providing food and beverages are
optional.
– *Extra expenses incurred are the
responsibility of the hub organizer.
XIX International AIDS Conference
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Things to Consider
• Creating your conference programme
– Should address HIV/AIDS, co-infections or
related issues
– Can be population or issue specific
– Tailored for target audience
– List of sessions from 2010
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Things to Consider
• Hub Timing: Selecting a date and time
– The date and time of each conference hub is
at the hub organizers’ discretion.
– Possibilities:
• 25 – 28 July, AIDS 2012
• 12 August, International Youth Day
• 27 September, National Gay Men’s HIV/AIDS
Awareness Day
• 1 October, International Day of Older Persons
• 1 December, World AIDS Day
• Series – one per month
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Things to Consider
• Session Breakdown
– Can be designed around any combination of
plenary sessions, symposia, bridging
sessions etc.
– Local or regional experts to facilitate the
discussions and/or prepare additional
sessions or workshops are encouraged.
XIX International AIDS Conference
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Things to Consider
• Partnerships
– Implementing agencies that have
complementary services or facilities
– Developing partnerships can:
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Strengthen the local response
Increase networking opportunities
Cement the reputation of your department
Create new opportunities
XIX International AIDS Conference
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Example – Carinthia University
• Target audience: (60 – 100)
– Healthcare professionals
– Healthcare management students
– General public and local stakeholders
• Date/Format: October 4, 2012
• Partners: Aidshilfe Kärnten (NGO)
• Title: For Sensitization Against
Discrimination!
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Example – Carinthia University
• Hub objectives:
– Build awareness, especially in health
professionals
– Combat stigma in the healthcare sector
– Contribute to high quality of care in the
treatment of PLHIV
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Example – Carinthia University
Day 1
Session Type
(from list)
Session
1
Welcome
Session
2
Bridging
Session
Session
3
Special
Session
Session
4
Speaker
XIX International AIDS Conference
Session Topic
Conference hub report
2010
Programme for 2012
Why focus on stigmareduction? Positioning
stigma as a key strategy
for prevention and
treatment
Nurses' Needs and
Roles as They Pertain to
Care and Treatment
Challenges of PLHIV
Combatting Stigma:
Recommendations for
Future Action
Total Time
Allotted
Moderated
Discussion:
Format &
Length
9:00 – 9:15
Overview and
Introduction
9:15 – 10:15
30 minutes; 30
minute discussion
and Q&A from
audience
10:15 – 11:30
30 minutes; 45
minute discussion
and Q&A from
audience
30 minute closing
presentation
11:30 – 12:00
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Example – Carinthia University
• Venue:
– Carinthia University of Applied Sciences
• Programme – Format & Sessions:
– 1 day, 3 hours
– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)
– 2 moderators/speakers
XIX International AIDS Conference
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Example – ARCS
• Target audience: (40 per event)
– Community service providers (HIV/HCV)
– Perinatal medical and support service
providers (MTCT)
– Regional PLHIV
– Regional coordinators for MSM prevention
programmes
– Religious faith-based leaders in HIV
education
XIX International AIDS Conference
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Example – ARCS
• Date/Format: August and September
2012
• Partners: Westchester Medical Center,
County Health Departments (7), PLWHA
Living Together group, Family Services of
Westchester
• Title: TBD
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Example – ARCS
• Presentation Possibilities:
*(examples of sessions if hub focus is community services)
– Issues and Needs of Families While
Disclosing the HIV Status of Children
– Communities in Action: Mobilization of
African-American MSM Populations
– Imaging Intimacy: Challenging Stereotypes of
Age, Sex, and Health
– Optimizing and Simplifying the Toolkit (Drugs,
Dosing, and Diagnostics) and Delivery of ART
XIX International AIDS Conference
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Example – ARCS
• Venue:
– ARCS Training Room (50 pax)
• Programme – Format & Sessions:
– 1 day, 3 hours
– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)
– 2 moderators/speakers
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Example – ICWO
• Target audience: (75 – 100)
– FSW
– MSM
– Transgender
• Date/Format: August 23, 2012
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Example – ICWO
• Partners: Lions Club of Eden, Rotary
Club of Chennai Gemini, SCI TN Group,
Action Aid, Gruppo Madras Switzerland
• Title: AIDS Hub 2012 Washington to
Chennai
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Example – ICWO
• Hub objective:
– Strengthen the existing interventions through
education and moderated discussion
• Hub outcome:
– Implementation of effective targeted and
holistic interventions among KAPs in
Tamilnadu
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Example – ICWO
• Implementation Plan:
– Identification of venue (31 March 2012)
– Invite and ensure participation of KAPs
– Involve MoH officials, UN representatives,
donor agencies, religious leaders,
government enforcement departments, etc.
– Prepare and distribute best practice materials
– Organize local and regional media
XIX International AIDS Conference
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Example – ICWO
Day 1
Session
Type
Session 1
Session 2
Session Topic
Total Time Allotted
Review existing TI among 30 minutes; 20
core groups
minute discussion;
10 minutes Q&A
Gaps and Challenges in 30 minutes; 20
existing TI
minute discussion;
10 minutes Q&A
Session 3
Best Practices
30 minutes; 20
minute discussion;
10 minutes Q&A
Session 4
Future Actions
30 minutes; 20
minute discussion;
10 minutes Q&A
XIX International AIDS Conference
Moderated Discussion
Dr. Bimal Charles,
APAC VHS-USAID
Ms. Esther Mariaselvam,
Action Aid India
Dr. Illanchezian,
APAC VHS-USAID
Dr. Williams, MAC
Mr. Bakthavatchalam,
ARM
Mr. Valan, ADRA
www.aids2012.org
Example – ICWO
• Presentation Possibilities:
– Law of Gender Identity: an Essential Step to
Achieve Advances in Transgender Quality of
Life
– Challenges for Reinvigorating HIV/AIDS
Prevention Among Gay Men
– Community Run Advocacy Groups as a Tool
to Fight HIV. The Inclusive Approach of the
French Sex Workers Union
XIX International AIDS Conference
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Example – ICWO
• Presentation Possibilities:
– Cost Effectiveness of Targeted HIV
Prevention Interventions for Female Sex
Workers in India
– Decriminalization of Sex Work: Renewed
Optimism in India
– Exploiting the Potential of New Technologies
for Online HIV/AIDS Outreach and Prevention
for MSM: Engaging in Community-Based
Behavioural Research
XIX International AIDS Conference
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Example – ICWO
• Presentation Possibilities:
– Female and Transgender CSW Empowered
to Fight Against Discrimination and Other
Human Rights Violations: a Multi-sectoral
Experience Ongoing in Four Regions of Peru
– Key Recommendations in the Fight Against
AIDS:Transgender Fieldwork Practices
– Arrest the Violence and Halt HIV: Strategies
for Reducing Police Abuse Against Sex
Workers
XIX International AIDS Conference
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Example – ICWO
• Venue:
– TBD
• Programme – Format & Sessions:
– 1 day, 4 hours
– 2 presentations (conference materials)
followed by 2 moderated discussions about
the local response; 1 speaker and 1 panel
discussion on local epidemic
– 6 moderators/speakers
XIX International AIDS Conference
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Example - BAI
• Target audience: Community-based orgs that
work with Young Black MSM; Young Leaders
• Date/Format: July 26, 2012 / 3 hubs, 3
geographic locations (NYC, LA, College Station,
Texas)
• Partners: NGBMAC, AIDS United, Advocates
for Youth, Youth Coalition for Sexual and
Reproductive Rights (YC), GYCA, Hetrick-Martin
Institute, Emory University
• Title: Young Black MSM and HIV: Strategic
Interventions – Awareness & Behavior Change
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Example - BAI
• Hub objectives:
– To showcase the needs of young black
MSM community within the US
– To educate community-based partners on
new strategies for connecting with
constituencies
– To discuss and create regional advocacy
and peer education plans
XIX International AIDS Conference
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Example - BAI
• Programme – Format & Sessions:
– 1 day, 3 locations across US, 7.5 hours
– 3 sessions (conference materials); 3
speakers/3 locations, 3 moderators
(locally-coordinated)
– 2 breaks
– Brown Bag Lunch
– *Refer to chart
XIX International AIDS Conference
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Example - BAI
• Venue: Harvey Milk School (NY), Charles
Drew University (LA), Texas A&M
• Local & regional stakeholders:
– Phil Wilson, BAI
– Venton Jones, NGBMAC
– Allen Kwabena Frimpong, Harm Reduction
Coalition, GYCA
– Charles Stephens, AIDS United
– Trina Scott, Advocates for Youth
XIX International AIDS Conference
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Hub Contact Information
• Questions: megan.warren@aids2012.org
• Applications: hubs@aids2012.org
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