Jeanne Clery Campus Security
Policy & Crime Statistics
Disclosure Act
What you need to know if you are
a Campus Security Authority
at UC Santa Barbara
Clery Act? What’s That?
Jeanne Clery was raped and murdered in her
dorm room at Lehigh University in 1986. Her
killer was another student. Her parents
believe she would have been more cautious or
made a different school choice if she had
known about other violent crimes at Lehigh.
Congress agreed: the Clery Act, first enacted
in 1990 and amended in 1998 and 2008,
requires higher education institutions to report
crime statistics to current & prospective
students & employees.
But what does it have to do
with me?
Many crimes and incidents, especially
sexual assaults, are not reported to police.
To ensure that students know about
dangers on their campuses, the Clery Act
requires institutions to gather and publish
data from four kinds of Campus Security
Authorities (CSAs).
That’s where you come in.
What makes me a Campus
Security Authority?
Four categories
- Campus Police or Security Department
- Those responsible for campus security but not a
police or security department
- People/offices designated as Campus Security
- “Officials with significant responsibility for student
and campus activities”
UCSB Clery Act Coordinator has the final word
Responsible for campus
UCSB Police
CSO officers
Non-police security staff
responsible for monitoring or controlling
entrance to campus property
parking/information kiosk attendants
campus escorts
Special events security staff
Designated individuals to whom
crimes can be reported
Specific individuals or departments named by
UCSB to which students and employees
should report criminal offenses
UCSB campus security policy directs crimes
be reported to:
- Stephan Franklin, Office of Judicial Affairs
- Kim Equinoa, Women’s Center
- Farfalla Borah, Human Resources
- Kristen Burnett, Housing & Residential Services
Designated individuals to whom
crimes may be reported
- Joshua Moon Johnson, Resource Center for
Sexual and Gender Diversity
- Garay Menicucci, International Students &
- Zaveeni Khan-Marcus, MultiCultural Center
- Cindy Doherty, Academic Personnel
- Gary White, Disabled Students Program
- Katya Armistead, Office of Student Life
Designated individuals to whom
crimes can be reported
- Kristen Gibson, Equal Opportunity & Sexual
Harassment/Title IX Compliance Office
- Diane O’Brien, Intercollegiate Athletics
- Gina Gonzales, Visitor Center
- Marilyn Romine, College of L&S
Significant responsibility for
student and campus activities
Focus on function, not title
- officials with significant responsibility
for student and campus activities
- regular contact with students
- have authority & duty to take action or
respond to particular issues on behalf of
Focus on student activities, not faculty and
Significant responsibility for
student and campus activities
- Dean of Students
- Student Activities coordinators
- Student Housing staff
- Judicial Affairs officers
- Athletic Director & team coaches
- Faculty Advisor to student group
This category of CSA is defined broadly to ensure
complete coverage and thorough reporting of
Significant responsibility for
student and campus activities
Some examples of those NOT included:
- Individual faculty who are not
advisors to student groups
- Individual campus health center
- Clerical & dinning commons staff
Significant responsibility for
student and campus activities
 You are a licensed mental health counselor
or a pastoral counselor (employed by a
religious organization to provide
confidential counseling) AND
 You are working within the scope of your
license or religious assignment
Confidential reporting
UCSB encourages professional and pastoral
counselors, although not required to report
crimes, to tell victims about the Confidential
Reporting Process. The counselor must make a
judgment call: is it appropriate to discuss crime
reporting in this particular situation?
Confidential Reporting Process: victims
can report crimes confidentially (no names or
criminal investigation) to the Police or to a
designated Campus Security Authority for
inclusion in crime statistics.
I’m a Campus Security Authority
and I’m not a counselor
What do I have to do?
 If someone tells you about a crime or
an incident that may be a crime, you
must record the information and submit
it to the CSA Coordinator (Women’s Ctr)
 Just get the facts, the Police will do the
 When in doubt, REPORT
What crimes do I have to
These nine Clery crimes must be reported:
Criminal homicide
Sex offenses, forcible & non-forcible
Aggravated assault
Motor vehicle theft
What crimes do I have to
report? (continued)
Hate Crimes (by bias)
Arrests & disciplinary referrals for
violations of liquor, drug, and
weapon laws
Timing is (almost) everything
Be sure to document
 When did the crime or incident occur?
 When did the person report it to you?
The law requires that the crime be reported
for the calendar year in which it was first
reported to a Campus Security Authority
– not when it occurred, not when it was
reported to police
Location, location, location
You must report if it occurred
On campus
On campus, in residence halls
On public property adjacent to campus
On non-campus property owned or
controlled by the University or a recognized
student organization (e.g., Sedgwick Ranch,
Not reportable
Do Not Report Crimes if
A person tells you about a crime that occurred
before he/she came to the University
While he/she was away from campus and not
involved in a UC activity - e.g., at home on
spring break
But DO tell the student about
reporting options, and refer for help
For example
A student tells you that she was raped by
another student at her off-campus apartment.
Although the crime did not occur at a location
covered by Clery reporting, the accused student
IS subject to University disciplinary action for
this off-campus conduct. In addition, the victim
is eligible for campus assistance and resources.
Just get the facts
Police will categorize the report: your job is
to get the information the person is willing
to tell you. Remember:
- You are not a detective
- You don’t have to prove what happened or
who was at fault, or classify the crime
- You aren’t supposed to find the perpetrator
Describe options
Let the person know about options for
reporting to police:
- anonymously
- for information only
- for investigation
Describe options
Inform her/him about the confidential
reporting process to law enforcement
available through the Rape Prevention
Education Program for sexual assaults
BUT: The decision isn’t yours
-a person who talks to you may not want to talk to
police – and doesn’t have to
Offer referrals to campus and
other resources, including
Campus victims’ assistance programs for sexual
assault and other crimes - the Rape Prevention
Education Program (RPEP)-Women’s Center
Available medical treatment
Counseling services for students and staff
Santa Barbara Rape Crisis Center 24-hour line,
Document & report the facts
Complete a Crime & Incident Report Form
If the person does NOT want to report to
police, inform her/him that you MUST report
the incident as an anonymous statistic, but
will not identify anyone involved without
– you may need to wait until the reporting
party leaves
Filling out the Crime Report
Available online or from the CSA Coordinator in
the Women’s Center or Barbra Ortiz in Student
Life ([email protected])
Describe the incident or crime
Answering questions on form will help police
determine correct category
Get as accurate and complete a description of what
happened as you can
Even incomplete information can help
The questions:
Is a violent crime in progress? (If so, call
police immediately!)
Has the victim sought or is the victim in need
of assistance/services?
What happened? How, when, and where did
it happen? Is there an identified suspect?
Has the incident been reported to police or to
another CSA?
Does the victim wish to remain anonymous?
Filling out the form:
you’re not the
expert, and you don’t have to be
You don’t have to be a criminal lawyer or
know the classification
Just indicate the crime that seems most likely
or possible
The experts (the Police) will make the final
determination and classify the crimes
Filling out the form: the crimes
Criminal Homicide: murder, non-negligent
manslaughter, and negligent manslaughter
(including vehicular manslaughter)
Aggravated Assault: unlawful attack upon
another with intent to inflict severe injury,
using weapon or means likely to produce
death or great bodily harm
Filling out the forms: the crimes
Sex offenses, forcible and non-forcible
 Forcible sex offenses: rape, sodomy,
sexual fondling, sexual assault with object
 Non-forcible: statutory rape and incest
Questions re: sex offenses:
 Was crime committed forcibly/against victim’s will?
 Was victim incapable of giving consent because of
temporary/permanent mental/physical incapacity,
or because underage?
 Was assault facilitated by giving drugs/alcohol?
Filling out the form: the crimes
Robbery: taking/attempting to take
something by force, violence, threat, or by
putting victim in fear
Questions re: robbery
Was force or a weapon used or threatened?
Was victim injured?
Did victim feel fearful, threatened or endangered?
Filling out the forms: the crimes
Burglary: unlawful entry into a structure to
commit a felony or theft
Questions re: Burglary
Was item taken from inside dorm room, office,
store, lab, or other structure?
Was structure, room, store, or office open, closed,
or locked?
How did thief get into the structure/ room etc.?
Filling out the form: the crimes
Motor vehicle theft: theft of automobiles,
trucks, etc., including “joyriding” (taking by
person without lawful access)
Arson: willful or malicious burning/attempt
to burn structure, vehicle, or personal
property of another
Filling out the form: the crimes
Hate crimes: any of the seven crimes
listed above, any other crime causing bodily
injury, plus new in 2008 larceny-theft, simple
assault, intimidation, and destruction,
damage and vandalism of property where
there is evidence both
of hate motivation and
that the victim was selected because of
actual/perceived race, gender, religion, national
origin, disability, or sexual orientation
Filling out the form: the crimes
Hate crimes to property, questions:
Was the target personal property, a personal
residence, house of worship, or ethnic organization?
Did the incident involve any expression of hatred
(e.g. graffiti, comments) re: race, gender, ethnicity,
religion, sexual orientation, or disability?
Did any personal injury result from the incident?
Report ANY vandalism to property of a religious, ethnic,
gay or lesbian organization as a hate crime
Filling out the form: the crimes
Liquor, drug, and weapon law violations:
Police report statistics on arrests for liquor, drug,
and weapons-related crimes
Student housing, student judicial affairs and
human resources report statistics on disciplinary
referrals for drug, liquor, and weapon law violations
(except when the person was also arrested for the
same act)
Statistics must reflect number of persons involved
(head count), not just number of incidents
Help is at hand . . .
Where to get more information
UCSB Clery Report website:
U.S. Dept. of Education Clery Act Handbook:
Questions? Contact the UCSB Clery Act
Coordinator, Barbra Ortiz
893-7884 (phone); 893-7005 (fax)
[email protected] (e-mail)

UCSB Clery Act Campus Security Authority Training (Powerpoint