Student Employment
Best Practices
Varo L. Duffins
Senior Associate Director of Financial Aid
Andréa L. Ruth
Assistant Director of Financial Aid
Student Employment Coordinator
Agenda
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Accessibility
Benefits
Competency
Parameters
Qualifiers
Challenges
Solutions
Helpful Resources
Accessibility
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Easy to navigate web page
Availability of information
Helpful tools and resources
Good communication
– Students
– Supervisors
– Colleagues
– Faculty and Staff
Benefits… for the student
• Learning experience
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Gain valuable work experience: it’s a “real” job!!
Develop problem solving skills
Learn how to apply their “book” knowledge
Gain maturity and responsibility
Great addition to a resume
“are more likely to graduate and be employed 6 years
after college” (1)
• Source of extra funds
– Books
– Transportation and personal expenses
– Help pay their bill
Benefits… for you
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Retention
Inexpensive but valuable source of support (2)
Potentially a future full-time employee
Fresh and innovative ideas for your office (3)
Competency
• “The ability to do something successfully or
efficiently”
• Online job postings
• Quick turn around time
• Imaging system
• Electronic time cards
• Direct Deposit
• Good communication amongst departments
Parameters: Small, Private College
F&M
• 2400 Full Time Students Enrolled
• ~50% Students Employed on Campus
• ~70+ Hiring Campus Departments
• 1450 Job Positions on Campus
• Semester and Break Employment
Periods
• Domestic and International Students
• Work Aided and Non-Work Aided
Students
• Managed by Office of Financial Aid
• 2 Institutional Budget Sources for
Payroll
– College Funded ($1.5M)
– Department Funded (varies by dept.)
Eastern
• 2610 Full Time Students Enrolled
• Over 400 Students Employed on
Campus
• 40+ Hiring Campus Departments
• Semester and Break
Employment Periods
• Domestic and International
Students
• FWS and Campus Employment
• Managed by Financial Aid Office
Qualifiers: Small, Private College
• Work Aided and Non-Work Aided
allowed to work on campus
• Standard wage for all students paid by
College Funds
• Standard/Premium wage for students
paid by Department Funds
• Weekly Hours Academic Year Limits
Challenges: Culture and Policy
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Campus Job Economy
Student Need v. Department Need
College Funded Budget Allocation and Control
Special Skills Positions v. Entry Level Positions
Student Unemployment Issues
– First-Year, Work Aided
– Upperclass Work Aided
– International (non-US citizens)
– Non-Work Aided and Non Aided Constituencies
Exemptions and Waivers
Policy Adherence and Infringement
Limited Perspective on Off-Campus Work Interest
Assessment and Expectations
Aligning Campus Employment for Post-Graduate Success
Solutions: Oversight & Collaboration
• “F&M Works” (Community Employment)
– Students Working with Local Non-Profit Partners
– Supply/Demand Pressure Release Valve
• Student Employment Group (SEG)
– Senior Level Administrators (appointed)
– Budget Allocation and Policy Oversight
• Student Employment Advisory Council (SEAC)
– Administrator Supervisors (apply-selection)
– Making Student Employment Matter
– Logistics and Assessment
• Office of Financial Aid
– Operational Management
– Job Placement for First-Year, Work Aided (NEW)
• Talent & Career Development Office
Helpful Resources
• PASFAA- www.pasfaa.org
• NSEA (National Student Employment Association)www.nsea.info
• NEASEA (Northeast Association of Student
Employment Administrators)- www.neasea.org
• Eastern’s Student Employment Programwww.eastern.edu/centers/finaid/student_employment
• F&M’s Student Employment Program-
http://www.fandm.edu/financialaid/student-employment
• International Student Services Coordinator
• Career Office
• All the people around you!!
References
• (1) https://www.insidehighered.com/quicktakes/2014/07/29/report-workstudy-students-more-likely-graduate
• (2)
http://www.purdue.edu/hr/LeadingEdition/LEdi_704_hiring_students.htm
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• (3) https://getgrowingforbusiness.scotiabank.com/articles/benefits-hiringstudent