College of Liberal Arts
Tenure and Promotion workshop:
Dossier Preparation
21 March 2014
Calendar of Key Steps
• Spring: Consultation between chair and faculty about
external reviewers
• Spring: Chair selects and contacts 5 or 6 external
reviewers. (Specify the date you will send material to
reviewer and when reviewer’s letter will be due to you.)
• Late Spring/Early Summer: Chair sends research
material to external reviewers.
• Summer: Faculty compiles teaching support material
and composes reflective statements on teaching,
research, and service.
Calendar of Key Steps
continued
• Summer: Chair composes “Evidence and Evaluation
of Research/Creative Activity” chart and consults with
faculty.
• Late Summer: Chair requests dossier shell in D2L for
each candidate. Chair will act as project supervisor
until dossier is submitted to college.
• 1 September: Recommended due date for external
reviewer letters
• 10 September: Target date for finalized dossier and
signed acknowledgements
Calendar of Key Steps
continued
• 10-24 September: Dossier closed and available for
review by eligible faculty (Chair adds faculty to the list
of D2L participants for each dossier.)
• 24 September-1 October: Department meeting and
vote. Chair composes letter and adds letter to dossier.
• 1 October: Chair hands off dossier to college.
What Guides the Process?
• Departmental Operating Paper
• College of Liberal Arts Operating Paper (trumps
department or school OP)
• Employee Handbook and Updates (provides details)
• Faculty Association Contract (trumps college OP)
Where to Go for Information
• Provost's Website
• Provost’s Guidelines (both chair and faculty)
• Use and Ordering of P&T Dossier Section Templates
(chair)
• eDossier Naming Guide (chair)
• eDossier sections and documents templates (chair)
• eDossier request form (chair)
What the dossier contains
Section I: Candidate Information (CV in SIU format,
signed statements about content and confidentiality)
Section II: Letters of Recommendation and Review
(dean’s, chair’s, annual review letters, and any faculty
response or rebuttal letters)
Section III: Position Information (position description
and job ad, workload assignments, sections on tenure
and promotion from department/school and college
operating papers).
What the dossier contains
Section IV: Evidence and Evaluation of Teaching (reflective
statement on teaching [two pages], summary of teaching
evaluations, letters of support or evaluation from students and
faculty, students advised, awards and honors)
Section V: Evidence and Evaluation of Research/Creative
Activity (reflective statement on research; “Evidence and
Evaluation of Research/Creative Activity” chart; “Evidence
and Evaluation of Funded Research” chart [if relevant];
External Evaluations of Research/Creative Activity: sample
letter to reviewers, reviewer bios, reviewer letters)
Section VI: Evidence and Evaluation of Professional Service
(reflective statement on service, list of service activities, letters
of service acknowledgement).
Who’s responsible for what?
• Chair verifies that the dossier has been properly
prepared and ensures that the dossier contains all
necessary information, organized and presented in a
logical manner conducive to evaluation and consistent
with the standard format used by the University.
• Faculty provides contents of the dossier with sufficient
and consistent documentation to make a clear case for
promotion/tenure but with a size limited to ensure
central message and record of accomplishments are
not obscured or diminished by less relevant
information.
Who’s responsible for what?