Student Employment
Varo L. Duffins- Franklin & Marshall College
Isaac S. Greene- PHEAA
Kimberly A. Uphold- Reading Area Community College
PARAMETERS: SMALL, PRIVATE COLLEGE
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2400 Full Time Students Enrolled
~50% Students Employed on Campus
~70+ Hiring Campus Departments
1450 Job Positions on Campus
Semester and Break Employment Periods
Domestic and International Students
Work Aided and Non-Work Aided Students
Managed by Office of Financial Aid
2 Institutional Budget Sources for Payroll
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College Funded ($1.5M)
Department Funded (varies by dept.)
QUALIFIERS: SMALL, PRIVATE COLLEGE
Work Aided and Non-Work Aided
allowed to work on campus
 Standard wage for all students paid by
College Funds
 Standard/Premium wage for students
paid by Department Funds
 Weekly Hours Academic Year Limits
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10 Hours/Week College Funded
 20 Hours/Week Department Funded
 20 Hours/Week Overall
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CHALLENGES: CULTURE AND POLICY
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Campus Job Economy
Student Need v. Department Need
College Funded Budget Allocation and Control
Special Skills Positions v. Entry Level Positions
Student Unemployment Issues
 First-Year, Work Aided
 Upperclass Work Aided
 International (non-US citizens)
 Non-Work Aided and Non Aided Constituencies
Exemptions and Waivers
Policy Adherence and Infringement
Limited Perspective on Off-Campus Work Interest
Assessment and Expectations
Aligning Campus Employment for Post-Graduate Success
SOLUTIONS: OVERSIGHT AND COLLABORATION
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“F&M Works” (Community Employment)
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Student Employment Group (SEG)
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Senior Level Administrators (appointed)
Budget Allocation and Policy Oversight
Student Employment Advisory Council (SEAC)
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Students Working with Local Non-Profit Partners
Supply/Demand Pressure Release Valve
Administrator Supervisors (apply-selection)
Making Student Employment Matter
Logistics and Assessment
Office of Financial Aid
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Operational Management
Job Placement for First-Year, Work Aided (NEW)
READING AREA COMMUNITY COLLEGE
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Awarding
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Work-Study is packaged as a recruitment
tool
Eligibility
Email resume and student ID#
 Complete Financial Aid file prior to May 1st
or receiving a PHEAA state grant
 Financial Need
 Registered for at least 6 credits
 Semester and cumulative GPA of 2.0
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READING AREA COMMUNITY COLLEGE
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Hiring
 Eligible
students receive a Work-Study
Eligibility
 Students review job postings and
contact supervisors for interviews
 Supervisors select their employees and
sign their eligibility card
READING AREA COMMUNITY COLLEGE
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Orientation/Training (2-3 hours)
Students complete all payroll forms
 Students complete all Work-Study forms
and agreements
 Student completes online customer
service training
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We have 103 Work-Study positions on
and off-campus
 Students can work a maximum of 15
hours per week at $8.00 per hour
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PHEAA STATE WORK-STUDY PROGRAM
Maximizing your Institution’s dollars
with the SWSP!
 Program Overview
 Statistics (handout)
 Next Steps
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SWSP PROGRAM OVERVIEW
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SWSP provides students with a careerrelated work experience and allows them
to earn funds to meet their educational
expenses
SWSP provides employers with the
opportunity to have their earnings paid to
SWSP students reimbursed at 30 – 40%
SWS Employer Eligibility
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PA School
Agreement
Establish payroll procedures & submit earnings
MAXIMIZING INSTITUTIONAL FUNDS
Post positions
 Application process
 Disbursement process
 $3,600 max eligible award
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 40%
reimbursement, $1,440 match
 30% reimbursement, $1,080 match
NEXT STEPS
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2013-14 Academic Term Deadline:
 October
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2013-14 Spring Term Deadline:
 January
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1, 2013
31, 2014
2014 Summer Term Deadline:
 TBD
(expected June 30, 2014)
[email protected] or 1.800.443.0646, option 3, option 2
PHEAA SWSP Stats
Sector
Sum of Earnings
Sum of Match
COMMUNITY COLLEGE
$
277,579.50
$
111,031.80
INDEPENDENT
$
622,331.55
$
248,929.52
JUNIOR COLLEGE
$
44,712.83
$
13,414.16
PRIVATE NON-PROFIT
$
- $
-
STATE RELATED
$
$
120,573.89
301,437.33
STATE SYSTEM
$
2,083,510.72
$
Grand Total
$
3,329,571.93
$ 1,327,346.84
Sector
COMMUNITY COLLEGE
INDEPENDENT
JUNIOR COLLEGE
SWSP Funds Received
833,397.47
Count of Employer
2
94
3
STATE SYSTEM
1
58
104
Grand Total
262
PRIVATE NON-PROFIT
STATE RELATED
13
$900,000.00
$800,000.00
$700,000.00
$600,000.00
$500,000.00
$400,000.00
$248,929.52
$300,000.00
$200,000.00 $111,031.80
$100,000.00
$13,414.16
$-
$833,397.47
$120,573.89
$-
Total
PHEAA SWSP Stats (Cont.)
Row Labels
Sum of
Sum of Applicants with
Applicants Earnings
SWSP Applicant
Success
% of Applicants with
Earnings
COMM COLLEGE
154
143
93%
INDEPENDENT
473
429
91%
JUNIOR COLLEGE
56
30
54%
PRIVATE NON-PROFIT
14
0
0%
308
235
76%
STATE SYSTEM
2,204
1,380
63%
Grand Total
3,209
2,217
69%
STATE RELATED
14
992
Applicants with
Earnings
2,217
Applicants
without Earnings
Total Apps: 3,209
PHEAA SWSP Stats (Cont.)
School Examples
Sum of Earnings
Sum of Match
Western PA State System School
$
595,724.10
$ 238,288.70
Southeast PA Private Institution
$
145,229.05
$
Southeast PA Comm College
$
277,579.50
$ 111,031.80
58,090.60
2012-13 AY & Summer Program Stats
Program Allocation
$ 3,000,000.00
Program Match
$ (2,330,597.92)
12-13 AY Allocation
$ 1,500,000.00
12-13 Match
$ (1,201,539.44)
13 Summer Allocation
$ 1,500,000.00
13 Summer Match
$ (1,129,058.48)
15