Review of the final exam policy, and
how final exams are scheduled.
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There is a final exam policy governing all fall and spring
semester final exams. It is meant to minimize conflicts for
students and ensure availability of classroom space.
A. No classes or laboratories will be held after the last day of classes.
B. All final examination periods are assigned by the Office of Enrollment Services for
each scheduled class; instructors are not permitted to reschedule a course's final exam
from the period assigned by the Office of Enrollment Services without written
permission from the Provost.
C. The final examination will be given in the same room in which the lecture component
has been held, unless the department is otherwise informed by the Office of Enrollment
Services.
D. A student who has a serious illness or a family emergency on the date of scheduled
final exam(s) should immediately notify his/her Academic Dean and the Dean of
Students. The Academic Dean's Office will be responsible for working with the student
and instructor(s) to reschedule the final exam(s).
E. A student having an exam scheduling conflict such as:
1. two or more exams scheduled for the same time period
2. three or more exams scheduled for one day
must report to her/his school's Academic Dean's Office no later than fourteen calendar
days before the end of classes. The dean will assist the student in rescheduling the
exam(s) for the courses having the lowest enrollment(s). All make-up exams must be
completed at the earliest possible time during the final examination period.
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Each class has a final exam setting in the course
catalog. A course is either marked “yes” that it has a
final exam or “no” it does not.
Under the components tab you can see the final exam
field.
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If any of your courses never offer a final exam
(courses such as independent studies, directed
readings, etc), then you want to make sure to
set the final exam field to “no” in the course
catalog.
Doing so will ensure your students’ and
faculty’s schedules are accurate.
If the final exam field is set to ‘No’ then
Enrollment Services will know not to assign an
exam date/time/room to the course.
This will free up rooms for other exams.
As well, instructors and students won’t have an
exam scheduled for this course in their
Cardinal Station schedule.
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To review what courses are set to have a final
exam, look in the course catalog.
Navigate to: Cardinal Students > Curriculum
Management > Course Catalog > Course
Catalog, here you can search based on the
subject area.
To change the setting, simply email Danielle
Spinato at spinato@cua.edu
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The final exam schedule is always posted on
the Enrollment Services website prior to the
start of registration for that semester.
This is done so that students are aware of the
courses’ final exam date/time prior to
registering.
Also instructors can check the final exam
date/time for their course and include that
information in the syllabus.
Visit http://enrollmentservices.cua.edu to
view final exam schedules.
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A course’s final exam date/time is based on the
meeting pattern.
More specifically it is based on the first day the
course meets and the first hour it meets.
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Example: A course that meets MWF at 9:10 will be in
the Monday 8-8:55 am exam block.
For courses with multiple meeting patterns, it
is based on the earliest meeting pattern.
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Example: A course meets MWF 9:10 am, and TR 9:35
am. It would be scheduled during the Monday 8-8:55
am exam block.
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Enrollment Services begins the final exam
scheduling and rooming process after the
add/drop deadline for the semester.
It can take several weeks to assign space for exams.
Exams are not assigned for:
Courses marked to not have a final exam in the course
catalog.
 Courses with an enrollment of zero.
 Courses whose end date is prior to the last date of classes.
These are dynamically dated courses.
 Abroad/Off-campus courses
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A course’s final exam date, time and location
are assigned in Cardinal Station.
Go to Maintain Schedule of classes and then
click on the “exam” tab.
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Schedulers do not have access to edit the final
exam information in Cardinal Station.
Faculty are able to see their final exam schedule
in Faculty Center.
Students are able to see their final exam
schedule in Student Center.
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Schedulers can run the “9_SR_FINAL_EXAM”
query in Cardinal Station to get a list of all their
department’s final exams.
This may help in fielding questions from students
and instructors.
In Cardinal Station go to Cardinal People >HCM/CS Reporting
Tools > HCM/CS Query > HCM/CS Query Manager
To search for the query, type in “9_SR_FINAL_EXAM” in the
search box.
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Click run to “excel”
Then a window will pop up that will prompt
you for the term and the academic org.
After you enter the appropriate information,
click “View Results”
This spreadsheet will list all of your courses
that have final exams scheduled and include:
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The exam date
Exam start and end times
Exam location.
It will also include the instructor’s name in case you
need to notify them of a room change.
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Final exams are most typically offered in the
same classroom where the course meets during
the semester.
Sometimes Enrollment Services will have to
change the exam location due to conflicts.
If the location of the exam has changed, the
new location will appear in Cardinal Station.
Enrollment Services will also try to notify the
school/department scheduler of the room
change.
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For classes and exams scheduled in
department-controlled space, the academic
scheduler for that department is responsible for
ensuring there are no conflicts.
If you require an alternative space for an exam
due to a room conflict, Enrollment Services can
assist. Please email Meg Jerabek at
jerabek@cua.edu at least one month prior to the
start of final exams.
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A faculty member can request an alternative
exam location.
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For example, they may want a larger room, so
students can spread out. Or they may want an
alternative style (computer lab, digital presentation
equipment, etc.)
To request an alternative exam location please
email Meg Jerabek at jerabek@cua.edu at least
one month prior to the start of final exams.
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If an instructor would like to schedule a
study/review session we can certainly do that.
Please submit requests via
http://events.cua.edu
Be sure to include the course information
(subject and class number)
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It can be convenient to schedule study/review
sessions during the reading days prior to the
final exam period.
Just remember, for any events scheduled
during reading days:
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Students cannot be required to attend
No new information can be presented for which
students will be held responsible.
Remember: submit requests via
http://events.cua.edu. Remember to include
the course subject/number.
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If an exam in scheduled towards the end of the
final exam week, and instructors would like to
hold a review session on an earlier exam day,
we can assist with that.
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We ask that the review sessions adhere to one final
exam block. For example if exams are scheduled for
10:15 am-12:15 pm that day, we ask that your review
session not start before or end after that time.
Remember: submit requests via
http://events.cua.edu. Remember to include
the course subject/number.
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Remember that Enrollment Services determines
the final exam period for all classes.
The final exam policy is meant to limit the
number of student and classroom conflicts.
We know that conflicts can still occur. As per
the final exam policy, here is how to handle
conflicts:
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Students with conflicts should immediately notify
his/her academic Dean. The Dean’s Office will be
responsible for working with the student &
instructor to reschedule the exam(s).
 This should be done no later than 14 calendar days
before the end of classes.
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Faculty with conflicting exam times should talk with
their academic Dean.
The Dean’s Office works with the faculty to make
alternative arrangements.
Any requests to reschedule a course’s final exam must
be approved in writing by the Provost.
If you have questions about final exam
scheduling, please don’t hesitate to contact:
Meg Jerabek
jerabek@cua.edu
Or via phone at X5309