GENERAL PRINCIPLES
1. Leave cannot be claimed as a matter of right.
2. Sanctioning authority may refuse or revoke leave of any kind, but cannot alter the
kind of leave due and applied for.
3. Earned leave should not ordinarily be denied during the last ten years of service.
4. Leave of one kind taken earlier may be converted into leave of a different kind at a
later date at the request of the official and at the discretion of the authority who
granted the leave.
5. Leave sanctioning authority may commute retrospectively periods of absence
without leave into EOL.
6. No leave of any kind can be granted for a continuous period exceeding five years
except with the sanction of the President.
7. An official on leave should not take up any service or employment elsewhere
without obtaining prior sanction of the Competent authority.
Grand of leave on Medical grounds
 CGHS BENEFICIARY
 CGHS FACILITIES AVAILED BY SPOUSE EMPLOYER
 OUTSIDE THE HEADQUARTERS AMA
 MC/FC IF NOT POSSIBLE FROM AMA/CGHS THEN
RMP
 TREATMENT FROM PRIVATE HOSPITAL
RECOGNISED UNDER CGHS
 PERMANENTLY INCAPACITATED GOVERNMENT
SERVANTS NOT TO BE INVALIDATED.
EARNED LEAVE
 CREDIT
 ACCUMULATION
 FURTER ADVANCE CREDIT IF THE EXISTING
BALANCE IS 286-300 DAYS
 CREDIT WILL BE AFFORDED AT THE RATE OF
 2 ½ DAYS FOR EACH COMPLETED CALENDER
MONTH
 IF RETIRING BEFORE COMPLETION OF 6 MONTHS
CALCULATE @ 2 ½ DAYS FOR EACH COMPLETED
MONTH
EARNED LEAVE
 IN CASE OF DEATH CALCULATION WILL BE SAME
2 ½ DAYS PER COMPLETED CALENDAR MONTH
BEFORE DEATH.
 IN CASE OF
RETIREMENT/RESIGNATION/REMOVAL/DISMISSE
D/DIED IN THE MIDDLE CREDIT SHOULD BE
REDUCED @ 1/10 OF ANY EOL TAKEN IN THAT
HALF-YEAR
 FRACTION OF A DAY WILL BE ROUNDED OFF
WHILE CALCULATION.
EARNED LEAVE
 EL ON ACCOUNT OF UNAVAILED JOINING TIME
UNDER CONDITIONS
 ORDERED TO JOIN THE NEW POST WITHOUT
AVAILING FULL ADMISSIBLE JOING TIME.
 CREDIT OF EARNED LEAVE + UNAVAILIED JOING
TIME SHOULD NOT EXCEED 300 DAYS
 NO ADVANCE CREDIT
EARNED LEAVE
 ONE DAY JOINING TIME IS ADMISSIBLE FOR
TRANSFER WITHIN THE SAME STATION, IF NOT
AVAILED, CANNOT BE CREDITED.
 CAN BE AVAILED UP TO 180 DAYS AT A TIME.
 EXCEPTION: GROUP ‘A’ & ‘B’ IF AT LEAST THE
QUANTUM OF LEAVE IN EXCESS OF 180 DAYS IS
SPENT OUTSIDE INDIA, BANGALDESH, BHUTAN,
BURMA, SRILANKA, NEPAL & PAKISTAN
 CAN BE TAKEN UPTO 300 DAYS AS LEAVE
PREPARATORY TO RETIREMENT.
HALF PAY LEAVE
 UPTO 31-12-1985 CALCULATED AT 20 DAYS FOR
COMPLETED YEAR OF SERVICE.
 FROM 1-1-1986, HPL IS CREDITED IN ADVANCE @ 10
DAYS ON 1ST JAN AND 1ST JULY.
 CREDITED @ 5/3 DAYS FOR EACH COMPLETED
MONTH OF SERVICE HE IS LIKELY TO RENDER IN
THE HALF-YEAR.
 CAN BE AVAILED WITH OR WITHOUT MEDICAL
CERTIFICATE
COMMUTED LEAVE
 COMMUTED LEAVE NOT EXCEEDING HALF THE
AMOUNT OF HPL DUE CAN BE TAKEN ON MC.
 UP TO A MAX. OF 90 DAYS IN THE ENTIRE
SERVICE IF UTILISED FOR AN APPROVED COURSE
OF STUDY CERTIFIED TO BE IN PUBLIC INTEREST.
 UP TO A MAX. OF 60 DAYS BY A FEMALE GOVT.
SERVANT IF IT IS IN CONTINUATION OF
MATERNITY LEAVE
 APPLICABLE EVEN FOR ADOPTED CHILDREN OF
LESS THAN ONE YEAR
COMMUTED LEAVE
 CANNOT BE GRANTED AS LEAVE PREPARATORY TO
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RETIREMENT
IF COMMUTED LEAVE IS TAKEN, TWICE THE NUMBER OF
DAYS AVAILED SHOULD BE DEBITED IN THE HPL
ACCOUNT.
IF GOVT. SERVANT QUITS SERVICE VOLUNTARILY
WITHOUOT RETURING TO DUTY, IT WILL BE TREATED AS
HPL AND EXCESS LEAVE SALARY RECOVERED.
MAY BE GRANTED EVEN WHEN EL IS AVAILABLE.
COMMUTED LEAVE ON MEDICAL GROUNDS MAY BE
ALLOWED TO A GOVT. SERVANT WHO HAS OPTED OUT OF
CGHS, ON THE BASIS OF CERTIFICATED ISSUED BY
HOSPITALS/MEDICAL PRACTITIONERS APPROVED BY THE
EMPLOYER OF THE SPOUSE.
LEAVE NOT DUE
 MAY BE GRANTED TO A PERMANENT GOVT. SERVANT WITH NO HPL
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AT CREDIT.
TEMPORARY OFFICIALS WITH MINIMUM OF ONE YEAR’S SERVICE
AND SUFFERING FROM TB, LEPROSY, CANCER OR MENTAL ILLNESS
MAY ALSO BE GRANTED LND IF THE POST FROM WHICH THE
OFFICIAL PROCEEDS ON LEAVE IS LIKELY TO LAST TILL HIS RETURN.
MAY BE GRANTED WITHOUT MC IN CONTIUATION OF MATERNITY
LEAVE/ ON ADOPTION OF A CHILD LESS THAN ONE YEAR OLD.
SHOULD BE LIMITED TO THE HPL THAT THE GOVT. SERVANT IS
LIKELY TO EARN SUBSEQUENTLY.
MAX LIMIT 360 DAYS IN THE ENTIRE SERVICE. WILL BE DEBITED
AGAINST THE HPL . CAN’T BE GRANTED IN CASE OF LEAVE
PREPARATORY TO RETIREMENT.
EXAMPLE OF CALCULATION OF EL
& HPL
LEAVE NOT DUE
 GOVT. SERVANT GRANTED LEAVE NOT DUE RESIGNS FROM
SERVICE OR PERMITTED TO RETIRE VOLUNTARILY WITHOUT
RETURNING TO DUTY, THE LEAVE NOT DUE SHOULD BE
CANCELLED. LEAVE SALARY SHOULD BE RECOVERED.
 GOVT. SERVANT WHO HAVE AVAILED HIMSELF OF LND,
RETURNS TO DUTY BUT RESIGNS OR RETIRES FROM SERVICE
BEFORE HE HAS EARNED SUCH LEAVE, HE SHALL BE LIABLE TO
REFUND THE LEAVE SALARY TO THE EXTENT THE LEAVE HAS
NOT BEEN EARNED SUBSEQUENTLY.
 LEAVE SALARY WILL NOT BE RECOVERED IF THE
RETIREMENT IS DUE TO ILL-HEALTH,
INCAPACITATING THE GOVT. SERVANT FOR FURTHER
SERVICE OR IN THE EVENT OF DEATH OR IS RETIRED
PREMATURELY
EXTRAORDINARY LEAVE
 GRANTED TO A GOVT. SERVANT WHEN NO
OTHER LEAVE IS PERMISSIBLE.
 WHEN OTHER LEAVE IS PERMISSIBLE, BUT THE
GOVT. SERVANT APPLIES IN WRITING FOR
EXTRAORDINARY LEAVE.
 CAN’T BE AVAILED CONCURENTLY DURING THE
NOTICE PERIOD, WHEN GOING ON VOLUNTARY
RETIREMENT.
EOL LIMIT
 MAX. FIVE YEARS. SUBJECT TO THIS LIMITATION, ANY AMOUNT OF EOL MAY BE
SANCTIONED TO A PERMANENT GOVT. SERVANT.
 TEMPORARY OFFICIALS:
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


UPTO 3 MONTHS WITH OR
WITHOUT MEDICAL CERTIFICATE
ONE YEAR CONTINUOUS SERVICE:- UPTO 6 MONTHS WITH MEDICAL
CERTIFICATE.
UPTO 18 MONTHS WITH MEDICAL CERTIFICATE FOR CANCER, MENTAL ILLNESS,
PULMONARY TUBERCULOSIS OR PLEURISY OF TUBERCULAR ORIGIN,
TUBERCULOSIS OF ANY PART OF THE BODY AND LELPROSY.
OFFICIALS WITH THREE OR MORE YEAR’S CONTINUOUS SERVICE:- UPTO 24
MONTHS, WHERE THE LEAVE IS REQUIRED FOR THE PURPOSE OF PROSECUTING
STUDIES CERTIFIED TO BE IN PUBLIC INTEREST.
TWO SPELLS OF EXTRAORDINARY LEAVE, INTERVENED BY ANY OTHER KIND OF
LEAVE, SHOULD BE TREATED AS ONE CONTINUOUS SPELL FOR THE PURPOSE
OF APPLYING THE MAXIMUM LIMIT.
EOL MAY ALSO BE GRANTED TO REGULARIZE PERIODS OF ABSENCE WITHOUT
LEAVE RETROSPECTIVELY.
LEAVE ENTITLEMENTS FOR
VACATION DEPT. STAFF
 THE LEAVE ENTITLEMENTS OF EMPLOYEES OF VACATION DEPTS. ARE THE SAME
AS THOSE SERVING IN NON-VACATION DEPARTMENTS.
 NO EARNED LEAVE WILL BE ADMISSIBLE TO A GOVERNMENT SERVANT OF A
VACATION DEPT. IN ANY YEAR IN WHICH HE AVAILS OF THE FULL VACATION.
 IF IN ANY YEAR, HE DOES NOT AVAIL HIMSELF OF ANY VACATION OR IS
PREVENTED FROM ENJOYING MORE THAN 15 DAYS OF VACATION, EARNED LEAVE
WILL BE ADMISSIBLE TO HIM FOR THAT YEAR AS TO AN EMPLOYEE OF A NONVACATION DEPT.
 IF IN ANY YEAR, HE AVAILS OF ONLY A PORTION OF THE VACATION, HE WILL BE
ENTITLED TO EARNED LEAVE IN SUCH PROPORTION OF 30 DAYS, AS THE
NUMBER OF DAYS OF VACATION NOT TAKEN BEARRS TO THE FULL VACATION.
THIS PROPORTIONATE ‘EARNED LEAVE ‘ IS NOT ADMISSIBLE TO TEMPORARY
EMPLOYEES FOR THE FIRST YEAR OF THEIR SERVICE.
 THE NON-AVAILING OF VACATION SHOULD BE DUE TO A GENERAL OR A
SPECIAL ORDER OF A HIGHER AUTHORITY ASKING HIM TO FORGO THE
VACATION.
 FROM 1-9-2008, HPL IS ADMISSIBLE AS IN THE CASE OF OTHER EMPLOYEES.
VACATION DEPT. STAFF
 VACATION CAN BE COMBINED WITH ANY KIND OF LEAVE;
BUT THE DURATION OF VACATION AND EARNED LEAVE
COMBINED SHOULD NOT EXCEED THE AMOUNT OF EL
DUE AND ADMISSIBLE.
 VACATION CAN BE COMBINED WITH CASUAL LEAVE.
 THE FACILITY OF CREDITING UNAVAILED PORTION OF
JOINING TIME IS ALSO ADMISSIBLE TO PERSONS SERVING
IN VACATION DEPTS.
 PERSONS SERVING IN VACATION DEPTS. (INCLUDING
TEACHERS) HAVE BEEN EXTENDED THE BENEFIT OF LEAVE
UNDER THE PROVISIONS OF RULE 28 OF LEAVE RULES,
FOR THE DURATION IN WHICH SUCH STAFF HAVE BEEN
UTILISED FOR SCHOOL WORKS/ACTIVITIES DURING
VACATION.
MATERNITY LEAVE
 ADMISSIBLE TO MARRIED/UNMARRIED FEMALE EMPLOYEE.
 PREGNANCY:- 180 DAYS FROM 1-9-2008. ADMISSIBLE ONLY TO
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EMPLOYEES WITH LESS THAN TWO SURVIVING CHILDREN.
MISCARRIAGE/ABORTION:- TOTAL 45 DAYS IN THE ENTIRE
SERVICE
CAN BE COMBINED WITH LEAVE OF ANY OTHER KIND.
COUNTS AS SERVICE FOR INCREMENTS, PENSION.
NOT ADMISSIBLE FOR ‘THRETENED ABORTION’. BUT
ADMISSIBLE FOR INDUCED ABORTION.
GRANTED ON FULL PAY, NOT DEBITED TO THE LEAVE ACCOUNT.
IN THE CASE OF OFFICIALS TO WHOM THE PROVISIONS OF ESI
ACT APPLY, THE LEAVE SALARY WILL BE REDUCED BY THE
BENEFIT ADMISSIBLE UNDER THE ACT FOR THE
CORRESPONDING PERIOD.
PATERNITY LEAVE
 MALE GOVT. SERVANT WITH LESS THAN TWO SURVIVING
CHILDREN. APPRENTICES ARE ALSO ELIGIBLE. ALSO ALLOWED
ON VALID ADOPTION OF A CHILD BELOW THE AGE OF ONE
YEAR.
 DURATION:- 15 DAYS . BEFORE OR AFTER DELIVERY OF THE
CHILD.(TIME LIMIT: 6 MONTHS)
 MAY BE COMBINED WITH ANY OTHER LEAVE EXCEPT CASUAL
LEAVE.
 IF THE LEAVE IS NOT AVAILED WITHIN SIX
MONTHS IT WILL BE LAPSED.
 IT IS PRMISSIBLE FOR VALID ADOPTION OF A
CHILD
LEAVE TO FEMALE GOVT. SERVANT
ON ADOPTION OF CHILD
 From 22-7-2009, for a period of 180 days immediately after
the date of valid adoption.
 Can be combined with leave of any other kind. Leave
salary will be equal to the pay drawn immediately before
proceeding on leave.
 In continuation, leave of the kind due and
admissible(including leave not due and commuted leave
not exceeding 60 days without production of Medical
certificate) for a period of one year reduced by the age of
the adopted child on the date of legal adoption without
taking into account the period of Child Adoption Leave.
CHILD CARE LEAVE
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730 days in the entire service
Shall be admissible till child attains 18 years.
Shall not be debited against the leave account.
May be allowed for the third year as leave not due and commuted leave
up to 60 days (without production of medical certificate)
Requires prior sanction. Intervening holidays will count as in the case
of earned leave.
Can not be granted more than 3 spell in a year.
Can not be granted for less than 15 days.
Should not be sanctioned during probation period .
LTC can not be availed during CCL.
In case of disabled/mentally challenged children, it is permitted up to
the age of 22 years subject to conditions and submission of certificates.
Special disability leave
 Admissible to all employees a) When disabled by
injury intentionally or accidentally inflicted or caused
in, or in consequence of the due performance of
official duties or in consequence of official position.
 b) When disabled by illness incurred in the
performance of any particular duty, which has the
effect of increasing liability to illness or injury beyond
the ordinary risk attaching to the civil post held, under
the same conditions.

SPECIAL DISABILITY LEAVE
 The period of leave will be as certified by an AMA subject
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to a maximum of 24 months.
Will not be debited to the leave account.
May be combined with any other kind of leave
Will count as service for pension.
First 120 days will be the pay last drawn and for the
remaining period, it will be equal to leave salary during
half pay leave. The half pay leave so taken will be debited
to his leave account.
If the official is entitled to any benefit under the
Workmen’s compensation act or the Employees’ State
Insurance act, the amount of leave salary will be reduced by
the amount of benefit payable under the above Acts.
HOSPITAL LEAVE
 Admissible to Group ‘C’ and Group ‘D’ employees.
 Applicable to employees whose duties involve handling of dangerous
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machinery, explosive materials, poisonous drugs and other hazardous
tasks.
Medical certificate from AMA is necessary.
May be combined with any other kind of leave due and admissible
provided the total period of leave does not exceed 28 months.
Leave salary for the first 120 days will be the pay last drawn and for the
remaining period, it will be equal to leave salary during half pay leave.
HL will not be debited to the leave account.
If the official is entitled to any benefit under the Workmen’s
Compensation Act of the Employees’ State Insurance Act, the amount
of leave salary will be reduced by the amount of benefit payable under
the above Acts.
STUDY LEAVE
 Granted to Govt. servants with not less than five years’
service for undergoing a special course consisting of
higher studies or specialized training in a professional
or technical subject having a direct and close
connection with the sphere of his duties or being
capable of widening his mind in a manner likely to
improve his ability as a civil servant.
SANCTIONING AUTHORITY
 Ministry/Dept. of Central
Govt/Administrator/Comptroller and Audit-general of
India.
 Course should be certified to be of definite advantage
to Govt. from the point of view of public interest.
 The particular study or study tour should be approved
by the authority competent to grant leave.
 The official on his return should submit a full report
on the work done during study leave.
Not granted
 For studies out of India if facilities for such studies
exist in India.
 To an official due to retire within three years of return
from the study leave.
 To same official with such frequency as to remove him
from contact with his regular work or cause cadre
difficulties owing to his absence on leave.
 The official should have satisfactorily completed
period of probation and rendered not less than five
years of regular continuous service including the
period of probation.
Leave period
 Max. 36 months for CHS officers and 24 months for
others in the entire service and may be granted at a
stretch or in different spells.
 Will not be debited to the leave account. May be
combined with any other leave due, but max. period of
continuous absence, including vacation, if any, but
excluding extraordinary leave, should not exceed 28
months generally, and 36 months for study leading to
Ph.D. degree.
Leave salary
 Outside India:- Pay last drawn + DA + HRA along with
study allowance.
 India:- Pay last drawn + DA + HRA. Stipend,
Scholarship or remuneration for any part-time
employment during the period of study leave should
be adjusted against the leave salary subject to the
condition that the leave salary will not be less than
that admissible during half pay leave.
COST OF FEES PAID FOR STUDY
 Generally met by the Govt. servant. But in exceptional
cases the President may sanction the grant of such
fees. In no case the cost of fees will be paid, if he is in
receipt of scholarship or stipend from whatever source
or if he is permitted to receive or retain, in addition to
his leave salary, any remuneration in respect of parttime employment.
Resignation or retirement after
study leave or not completing the
course of study
 Should refund (i) the actual amount of leave salary,
study allowance, cost of fees, T.A. and other expenses if
any incurred by the Govt. and (ii) the actual amount, if
any, of the cost incurred by other agencies such as
Foreign Govts, Foundation, Trusts in connection with
the course of study, with interest thereon at the
prescribed rates. In exceptional cases, the President
may waive or reduce such recoveries.
Leave salary advance
 All officials including those on foreign service, if the
leave taken is for not less than 30 days, are eligible to
draw this advance.
 Advance not exceeding the leave salary including
allowances, for the first 30 days of leave after
deducting the recoveries, e.g. Income tax, GPF
subscription, recovery of advance of GPF, house rent,
recovery of other advances, etc.
Casual leave
 Casual leave can be combined with SPL Vacation but not
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with any other kind of leave.
Cannot be combined with joining time.
Sundays and Holidays falling during a period of Casual
leave are not counted as part of Casual leave.
Sundays/Public holidays/restricted holidays/weekly offs
can be prefixed/suffixed to casual leave.
Casual leave can be taken while on tour, but no daily
allowance will be admissible for the period.
LTC can be availed during casual leave.
Normally be granted for more than 5 days at any one time,
except under special circumstances.
SPECIAL CASUAL LEAVE
 In sports events:- (a) Admissible up to a max. of 30 days in a calendar year for
attending
 Coaching, training camps under RAKCS or similar.
 Coaching or training camps at NIS, Patiala.
 Coaching camps in sports organized by National sports Federation Sports
Boards recognized by Govt.
 Admissible up to a maximum of 10 days in any one year for participating in
inter-Ministerial and inter-Departmental tournaments and sporting events
held in and outside Delhi.
 Admissible up to a max. of 10 days in any one year for participating in interMinisterial and inter-Departmental tournaments and sporting events held in
and outside Delhi.
 (b) Sportsperson getting seriously injured or being hospitalized during the
Telecom Sporting events subject to the overall ceiling of 30 days in a calendar
year admissible for sporting events.
In cultural activities
 (a) Admissible to employees taking part in cultural
activities like dance, drama, music, poetic symposium
etc. of an All India, or Inter-state character organized
by or on behalf of the central secretariat sports control
board or on its behalf subject to the overall limit of 30
days in one calendar year.
 (b) Admissible to employees participating in dancing
and singing competitions at Regional, National or
International level, organized by Govt.of India/Govt.
sponsored bodies (15 days in a calendar year)
Mountaineering/Trekking
expeditions
 Admissible for participating in
mountaineering/trekking expeditions approved by the
Indian Mountaineering Foundation or organized by
Youth Hostels Associations of India, up to a max. of 30
days in one calendar year.
For family planning
 (a) Male employee:
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(i) 5 working days admissible –vasectomy operation, 21 days for
undergoing recanalization operation. Max. 3 working days if his wife
undergoes tubectomy, laparoscopy or salpingectomy operation. The leave
should follow the date of operation.
(b) Female employee:
(ii) 10 working days admissible – tubectomy/laparoscopy. Admissible
for salpingectomy operation after Medical Termination of Pregnancy. Not
admissible if Maternity leave is availed. (iii)Admissible for one day on
the day of IUCD/IUD insertion/reinsertion.
(iv) Max. of 21 days admissible for undergoing recanalization operation.
(v) Admissible for one day on the day of operation when the husband
undergoes vasectomy operation.
To Re-employed Ex-Servicemen
 15 days in a year for (i) appearing before Medical Re-
survey Boards for assessment of disability pension; and
(ii) attending Artificial Limb Centers for replacement
of artificial limb(s) or for treatment of injuries
sustained during operation. It includes transit time
both ways on the basis of medical discharge
certificates.
Union/Association Activities
 (i) 20 days to the office-bearers of recognised Service
Associations/Unions for participation in the activities
of Associations/Unions;
 (ii) 10 days to outstation delegates/members of
Executive Committee for attending its meetings.
 (iii) 5 days to local delegates and local members of
Executive Committee for attending its meetings.
Natural calamities, Bandhs, etc.
 Heads of Dept. may grant Special casual leave to
employees residing at places 3 miles away from their
office, when they are unable to attend office due to
dislocation of traffic arising out of natural calamities,
bandhs, etc. If the absence was due to picketing or
disturbances or curfew, Special casual leave may be
granted irrespective of the distance from residence to
office.
During Elections
 Employess enrolled as voters in a constituency but
having offices in another constituency, are entitled to a
day’s Special casual leave on the day of Election in
their home constituency to enable them to exercise
their franchise if their offices are not closed on that
day.
Differently abled Central Govt.
Employess
 Special casual leave not more than 10 days in a
calendar year may be granted to attend
Conferences/Seminars/Training/Workshop related t
Disability and Development-related programmes
organized at National and State level agencies.
 Absence of excess of 10 days may be treated as regular
leave due and admissible and it can also be combined
with regular leave.
 Additional causal leave of 4 days to be treated as
Special casual leave.
Combination of Casual/regular
leave with SPL
 Combination of Casual leave or regular leave(e.g EL,
HPL, etc) with Special casual leave is permissible, but
combination of both casual leave and regular leave
with Special Casual Leave is not permissible.
 LTC during Special Casual Leave: LTC can be availed
of during Special casual leave.
EXAMPLE OF CALCULATION OF EL
& HPL
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