2014 Student Affairs and Enrollment Management Dual Enrollment Update April 8, 2014 Dual Enrollment Participation Requirements Laura Talbot Director of Curriculum & Accreditation Texas Success Initiative Texas Success Initiative The Texas Success Initiative requires ALL new students to be assessed academically to determine their level of college readiness Texas Education Code Section 51.3062 Texas Success Initiative (TSI) Exemption Scores • ACT • SAT • Exit Level TAKS • STAAR/End of Course (EOC) Exam Student is exempt from further assessment Texas Education Code Section 51.3062 Texas Success Initiative (TSI) Exemption Scores • Students who have graduated with an associate or baccalaureate degree • Students who transfer from a private or independent accredited college • Students who have transferred from an Out- of-State College and have satisfactorily completed college-level coursework as determined by the college. Texas Success Initiative (TSI) Exemption Scores TAAS TAKS READING 89 READING WRITING 1770 WRITING MATH MATH 86 STARR EOC SAT ACT READING (ENGLISH III, LEVEL II) 2000 ENGLISH 19 VERBAL 500 2200 &3 WRITING (ENGLISH III, LEVEL II) 2000 MATH 19 MATH 500 2200 MATH (ALGEBRA II, LEVEL II) 4000 COMPOSITE 23 COMPOSITE 1070 Exemption is valid for a period of five (5) years from the date of testing. STAAR/End of Course (EOC) Exam minimum score of Level 2 on the English III (both reading and writing) minimum score of Level 2 on the Algebra II (mathematics section) TSI Assessment • THEA These instruments were • ACCUPLACER valid through 2013 • COMPASS Summer sessions only. • ASSET New TSI Began 1st Class Day – August 26, 2013 Texas Education Code Section 51.3062 TSI Assessment Cut Scores Approved by the THECB April 25, 2013 Approved phase-in College Ready cut-scores Phase 1 – Freshmen entering higher education Fall 2013 Mathematics -350 Reading -351 Writing –Essay Score of 5; Essay Score of 4 and Multiple Choice of 363 Dual Enrollment Participation Requirements Dual Enrollment Participation – Academic Courses Title 19, Part I, Chapter 4, Subchapter D, Rule 4.85 • (b) Student Eligibility. (1) A high school student is eligible to enroll in dual credit courses in the eleventh and/or twelfth grade if the student: • (A) demonstrates college readiness by achieving the minimum passing standards under the provisions of the Texas Success Initiative as set forth in §4.57 of this title…… on relevant section(s) of an assessment instrument…..; Dual Enrollment Participation – Academic Courses or (B) demonstrates that he or she is exempt under the provisions of the Texas Success Initiative as set forth §4.54 of this title…. (2) An eleventh grade high school student is also eligible to enroll in dual credit courses under the following conditions: • (A) a student achieves a minimum designated Level 2 final phase-in score on the Algebra II end-of-course assessment and/or the English II reading or English II writing end-ofcourse assessments, relevant to the courses to be attempted……. ; or Dual Enrollment Participation Academic Courses • (B) the student achieves a combined score of 107 on the PSAT/NMSQT with a minimum of 50 on the critical reading and/or mathematics test relevant to the courses to be attempted. An eligible high school student who has enrolled in dual credit under this provision must demonstrate eligibility to enroll in dual credit courses in twelfth grade; or • (C) the student achieves a composite score of 23 on the PLAN with a 19 or higher in mathematics and English. An eligible high school student who has enrolled in dual credit under this provision must demonstrate eligibility to enroll in dual credit courses in twelfth grade. ACT, SAT, PSAT/NMSQT Scores English ACT 19 SAT 500 Math 19 500 Composite 23 1070 PSAT/NMSQT Combined score of 107 with minimum 50 in critical Reading and/or Math relevant to the college course. TSI Assessment Scores As determined by the academic course: Reading 351 + Writing E5+ or E4/MC 363 or E4/MC 361 – 362 Math 350+ Dual Enrollment Participation – Workforce Courses (3) A high school student is eligible to enroll in workforce education dual credit courses in the eleventh and/or twelfth grade if the student demonstrates that he or she has achieved the designated minimum final phase-in score on the Algebra I end-of-course assessment and/or the English II reading or English II writing end-of-course assessments relevant to the courses to be attempted. STARR EOC Scores For Academic Courses requiring proficiency in Reading and/or Writing: English II End of Course (EOC) test Update for Spring 2014: Combined English II EOC For Math courses: Algebra II EOC test (not available any longer until 2016) At least a 2000 in Reading and/or Writing as determined by the course. A least a 4000 combined score. At least a 4000 score CTE courses requiring proficiency in Math: Algebra I EOC test At least a 3872 score CTE courses requiring proficiency in ELA: English II EOC test At least a 1929 score in Reading and/or 1928 in Writing, as determined by the course. Update beginning Spring 2014: Combined English II EOC Score pending confirmation All Courses (5) To be eligible for enrollment in a dual credit course offered by a public college, students must meet all the college's regular prerequisite requirements designated for that course (e.g., minimum score on a specified placement test, minimum grade in a specified previous course, etc.). Participation Prior to Junior Year (Non-ECHS) (6) ………..students must have at least junior year high school standing. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by achieving or exceeding the minimum TSI college readiness standards on PSAT/NMSQT, PLAN, SAT, ACT, or TSI Assessment) may be approved by the principal of the high school and the chief academic officer of the college……(Interpretation: College Ready in all areas) ECHS Students are exempt from this provision and may participate as Freshmen/Sophomores by meeting the minimum passing scores on the relevant assessment exam for the course. Additional Limitations High school students shall not be enrolled in more than two dual credit courses per semester. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by grade-point average, ACT or SAT scores, or other assessment indicators)……to a maximum of 15 semester credit hours. (B) A student enrolling in more than two dual credit courses in a semester must pass all courses during that semester with a grade of C or better to continue to enroll in more than two dual credit courses in following semesters. ECHS STUDENTS ARE EXEMPT FROM THIS PROVISION Questions? Academic Affairs Dual Enrollment Updates Nicolas Gonzalez Administrator for High School Programs and Services Dual Enrollment Updates • • • • • • Test scores – STAAR – EOC Scale Course perquisites HS Math/English course DEF – Steps 12th Day roster verification Important Information • • • • • Test scores for student eligibility Official Placement Scale (Effective Fall 2013) STAAR/EOC Performance Standards & Minimum Scores Fall 2014 Dual Enrollment Course Pre-Requisites Section of House Bill 5 Extras • Dual Enrollment Faculty – Process for Approval • Statement on 12th-Day Rosters • Statement on Web System Approval NETWORKING BREAK Student Affairs and Enrollment Management Dual Enrollment Updates Larry Barroso Director of College Connections and Admissions Dual Enrollment Admission & Registration Timelines New Deadline Requirements • All students must have a cleared admission status by the first class day. • All admission documents must be processed by the first class day: application, transcript, and test scores. • Priority Registration will be given to students who are cleared by the first class day. Summer I 2014 Dual Enrollment Admission & Registration Timeline Summer I 2014 - Dual Enrollment Registration Timeline Date May 20 th Items Due Stakeholders Dual Enrollment Class Rosters Submittal Deadline Transcripts & Test Scores Submittal Deadline Dual Enrollment Application Deadline - NEW STUDENTS Counselors/Master Schedulers/Students June 2nd First Day of Classes Students/Counselors/Instructors June 5th Census Deadline Students/Counselors/Outreach June 6th Dual Enrollment Roster Verification/Reconciliation Process Begins Counselors/Instructors/Outreach June 13th Reconciliation Deadline Counselors/Instructors/Outreach June 24th Late Enrollment Fee Deadline Last Day to Withdraw Students/Counselors/Outreach July 7th Grades Due Instructors Fall 2014 Dual Enrollment Admission & Registration Timeline Fall 2014 - Dual Enrollment Admission & Registration Timeline Date th Items Due Explanation Counselors/Master Schedulers June 30 Dual Enrollment Class Roster & Admission Document Submittal Deadline August 22nd Students/Counselors August 25th Dual Enrollment Admission Deadline – NEW/RETURNING STUDENTS First Day of Classes September 5th Schedule Change Deadline Students/Counselors September 10th Census Deadline Counselors/Instructors/Outreach September 11th 12th Day Roster Verification- Instructors Instructors September 11th Reconciliation Process Begins Counselors/Outreach September 30th Counselors/Instructors/Students November 15th Reconciliation Deadline Late Enrollment Fee Deadline Last Day to Withdraw December 16th Grades Due Instructors Students/Counselors/Instructors Students/Counselors Late Enrollment Fee Per Board Policy 3235, a Late Enrollment Fee of $150.00 per course will be assessed for students admitted after Census. Students may be registered late for: • Application is not received by the Dual Enrollment Admission Deadline • Transcripts and test scores not received by first class day • Failure to sign a registration form by Census • Failure to submit qualifying test scores by Census • Failure to clear student hold by Census Testing & Qualifying On/After 1st Class Day • As a result of the new Dual Enrollment Admission & Registration Timelines, students will no longer be registered with examinations administered on or after the first class day. • Students may use those qualifying scores to enroll in another semester. Course Limitations • ECHS students may request to be enrolled up to 18 credit hours per semester with the approval of the HS principal and STC Vice President for Academic Affairs • This includes “S” and “non-S” sections • Requests will be reviewed on an individual basis Admission Process Admission applications must be received by the Dual Enrollment Admission Deadline (Aug. 22nd) to avoid Late Enrollment. Students must complete and submit the application to South Texas College. Be Advised: Applications may take 24 to 48 hours to be transmitted to the College and processed by the Office of Admissions & Records. Recommended Actions • • • • Hold Parent Meetings Inform Students of Deadlines Screen Students for Admission Application Schedule meetings between Dual2Degree Specialists, Counselors and Instructors Reconciliation Process New Reconciliation Process • • • • Reconciliation Deadline Established Emphasizes Greater Instructor Accountability Reconciliation Data Is Collected & Shared Reconciliation Appeal Form Reconciliation Data 1,124 For the Fall 2014 semester, there were a total of registration errors reported to the College after Census Day. Ongoing Registration Issues • Instructors are not verifying rosters – Monday before Census – 12th Class Day – After Withdrawal Deadline • Registration errors are not reported to College in a timely manner • Students are adversely affected by roster discrepancies Common Scenarios • Student dropped from HS roster, but NOT College roster • Student added to HS roster, but NOT College roster • Student withdrawn from HS roster after 12th class day, but NOT College Roster What Happens When Student Is Not Dropped From Roster? • Instructor must post a grade (Incomplete, F) • Student receives unsatisfactory grade on permanent college • • • roster Student Financial Aid (SAP) Status affected Student Academic Standing (GPA) affected Graduating student applying for college admission/ scholarship is affected What Happens When Student Is Not Added to Roster? • • • Instructor cannot post a grade Instructor does not communicate error to HS/ South Texas College Student does not receive grade on college roster; cannot transfer/apply credits at another College/University Reconciliation Request Appeal Form • Registration errors reported to the College after the established Reconciliation Deadline must be appealed to the College for review and approval • The form must be signed by the dual enrollment instructor, the course instructor and the high school principal • All forms must be submitted to the College before the end of the term Recommendations to High Schools • Identify a high school administrator to hold high school faculty accountable for registration errors • Meet with high school faculty before/after a semester to identify and address registration issues • Pre-screen students Questions? South Texas College Dual2Degree Initiatives Tony Matamoros Coordinator of Dual Enrollment Fall 2013 Accomplishments • • • • • Dual Enrollment Orientations Progress Meter Rollout Dual Enrollment Admission & Registration Timeline Course Limitations Reconciliation – Instructor Accountability Dual Enrollment Orientations Over 9,000 Students Participated in Dual Enrollment Orientations in Fall 2013 Objectives of Dual Enrollment Orientation • • • • • • • Instill College Mindset Communicate College Expectations Explain Admission/Registration Process Inform students on Satisfactory Academic Progress Inform students on Academic Standing JagNet and Blackboard Orientation Explain Access to College Resources Summer & Fall 2014 New Initiatives • • • • Dual 2 Degree Student Success Plan Satisfactory Academic Standing Workshops SAEM Dual Enrollment Manual Graduating Progress Meter Dual 2 Degree Student Success Plan Dual 2 Degree Student Success Plan Launch Date: June 1st! STC Scholastic Success Policy • All students are expected to meet academic standards for coursework completed at STC. • Students who fail to maintain a cumulative GPA of 2.00 are considered scholastically deficient and will be placed on Academic Probation or Academic Suspension as appropriate. • Students Placed on Probation/Suspension must complete a Scholastic Success Plan with a STC Counselor. Scholastic Success Standards Level of Academic Success GPA Criteria Good Standing Cumulative GPA is 2.00 or above Academic Probation Cumulative GPA has dropped below 2.00 Continued Academic Probation Previously on Academic Probation and cumulative GPA is below 2.00 and current semester GPA is below 2.00 Academic Suspension Previously on Academic Probation and cumulative GPA is below 2.00 and current semester GPA is below 2.00 Spring 2014 Dual Enrollment Data In the Spring 2014 term, there were a total of 657 dual enrollment students placed on Academic Probation/Suspension Status Total Probation 429 Continued Probation 121 Suspension 107 Total: 657 Percentage of Total DE Students: 5.1% Spring 2014 Data Continued . . . The majority of dual enrollment students placed on Academic Probation/Suspension were upperclassmen. 40% were Seniors. Grade Level CP/Probation Suspension Total 12th 212 50 262 11th 168 35 203 10th 106 22 128 9th 64 0 64 107 657 TOTAL: 550 Dual 2 Degree Student Success Plan • Is designed to replace the Scholastic Success Plan for dual enrollment students placed on Academic Probation. • Featured online, it gives students greater accessibility to clear student holds as a result of academic deficiency. Objectives • MONITOR student academic success • INFORM high school contacts of student academic standing • ENFORCE STC Scholastic Success Standards • STREAMLINE process by allowing students to clear academic holds online Monitor Student Success • At the end of each term, Outreach will run new reports of dual enrollment students placed on Academic Probation and Suspension. • Registration holds will be placed on all student accounts who do not meet the College’s scholastic success standards. Inform HS of Student Academic Standing • Outreach will begin to share dual enrollment data with high school contacts regarding dual enrollment students’ academic standing • Reports will be disseminated at the end of each term • HS contacts should communicate information to students Enforce Scholastic Success Policy • All students placed on Academic Probation must successfully complete a Dual 2 Degree Student Success Plan • All students placed on Academic Suspension must visit with a STC counselor Failure to clear holds by Census Day will result in assessment of Late Enrollment Fee Streamline Registration Process • Students will now have the opportunity to finish a scholastic success policy without having to visit with a STC counselor if placed on Academic Probation. • Students may log in from any computer location with internet access. • Students may finish the plan at their own pace. Success Plan Components 1. 2. 3. 4. 5. 6. Importance of GPA STC Scholastic Success Policy Consequences for Failing/Withdrawing Successful Tips STC Counseling Services STC Services & Resources Instructions Students must: • Successfully Complete the Plan • Complete & Submit the Plan At least one day before Census • Complete the Plan for each term placed on Academic Probation/Suspension Satisfactory Academic Progress Satisfactory Academic Standing (SAP) • Federal regulation that must be applied by all colleges and universities awarding federal financial aid • Satisfactory academic progress must be maintained regardless of whether or not a student has received financial aid • All students, including dual enrollment students, must adhere to the policy to be eligible for financial aid as entering freshmen at South Texas College. SAP Categories Good Good Status – Student is meeting the schools satisfactory academic progress standard and continues to receive federal financial aid Warning Warning Status – Student is not meeting the satisfactory academic standard, but is still eligible for federal financial aid Suspension Suspension Status – Student is no longer eligible for federal financial aid Probation Probation Status – Student has submitted an appeal and has been approved to receive federal financial aid consideration SAP Requirements Students must satisfy three requirements: • 1. Complete 67% of courses attempted cumulatively • 2. Maintain overall GPA at 2.0 • 3. Graduate within the Maximum Time Frame Spring 2014 Dual Enrollment Data In the Spring 2014 term, there were a total of 1,779 dual enrollment students on SAP Warning/Suspension: Spring 2014 DE Data Continued . . . Grade 12th Warning Suspension Total The majority of dual enrollment students on 491 281 772 Warning/Suspension are upperclassmen. 11th 463 109 572 10th 188 68 256 9th 161 0 161 *No Grad. Date 18 0 18 458 1,778 TOTAL: 1,320 Grade Level Distribution More than 43% of all dual enrollment students on Warning/Suspension were seniors. Additionally, seniors made up 61% of all dual enrollment students on Suspension. Grade Level % Warning % Suspension % of Total DE on Warning/Suspension 12th 27.6% 15.8% 43.4% 11th 26.0% 6.1% 32.1% 10th 10.5% 3.8% 14.3% 9th 9.0% 0.0% 9.0% SAP Workshops Beginning Spring 2014, Outreach will work with high school contacts in: • Identifying students placed on SAP Warning/Suspension • Holding SAP Workshops to inform students and parents of SAP implications Sharing Data With High Schools FERPA The Family Education Rights and Privacy Act (FERPA) prohibits the College, or a high school official, from disclosing information to a parent concerning a student’s college record. This includes: • Students’ Admission & Registration Status • Grades, GPA, Transcript • Financial Aid Status or Academic Standing Status Student Access To Academic Records • Currently, dual enrollment students may access their Academic Standing Status and their SAP status by logging on to their JagNet Accounts Student Access to Academic/SAP Records South Texas College also notifies students of their academic standing status and SAP status via: • E-mail notifications • Letters sent to home address Graduating Progress Meter All dual enrollment students will be added to the Progress Meter by Fall 2014. Graduating Progress Meter Students will begin receiving off-track notifications SAEM Dual Enrollment Manual Available: June 1st! SAEM Dual Enrollment Manual • The SAEM Dual Enrollment Manual is designed for high school contacts. It will explain the dual enrollment admission and registration process in detail as well as other components of the Dual 2 Degree Program. • It will be made available on the Outreach Department website soon. Questions? Announcements Spring 2014 Dates to Remember • April 17 – April 20 • April 22 • May 16 – May 17 College Closed - Semester Break. Last Day to Withdraw Graduation Thank you for your ongoing support and dedication!!!