Direct Certification
Direct Certification Training v1.0
Agenda
Overview
Evaluate
Results
2
Security
Access
Improve Address
Matches
Obtain
Results
Resources
Direct Certification Training v1.0
Overview
Direct Certification is the
federally mandated process
through which students are
certified as eligible for the NSLP
program without further
application.
CALPADS provides the pupil data
used for the Direct Certification
statewide matching process.
3
Direct Certification Training v1.0
Overview
The CALPADS Direct Certification matching process
Extracts Data
•Student ‘s name
•Student’s date of birth
•Student’s gender
•Student ‘s address
Matches Data
Shares Results
The CALPADS data is
compared with data from
CalFresh and CalWORKS
recipient list.
Each month, the “DHCS
Match” results are uploaded
to CALPADS as a directly
certified or not directly
certified free meal eligible
record per student.
*The direct certification status of a pupil is valid for one school year.
4
Direct Certification Training v1.0
Overview
Direct Certification Process
CALPADS
2
Local Student
Information
System
Data
extracted
from local
SIS
Pull data from CALPADS for
matching with DHCS
Upload files to the ODS
Automated Process
Creates DC File (Monthly) from the SENR &
SINF Data
DHCS match results
CALPADS data matched
with DHCS
Return Results to
CALPADS
Return results to
CALPADS
Results are
available
5
Direct Certification Training v1.0
Overview
Direct Certification Schedule
The CALPADS Direct Certification (DC) process occurs once a month.
Generally, the CALPADS student data will be pulled from CALPADS
on the second of each month. A Direct Certification notification will be
posted on the CALPADS Home when the results are available..
6
Direct Certification Training v1.0
Security Access
Direct Certification Roles
•
•
7
The LEA Administrator must assign the Direct Certification
role to the appropriate staff
LEA users with Direct Certification Roles are able to view
student(s) direct certification status online or can request an
extract file containing the direct certification results.
Direct Certification Training v1.0
Obtain Results
View Direct Certification Status online
1. Log into CALPADS and navigate to the Admin menu
2. Select View Direct Certification Status
3. Manage results displayed by updating the filter options and
clicking on the Apply Filters button
8
Direct Certification Training v1.0
Obtain Results
Request DC Extract
Navigate to the Reports menu
Select Extracts
Navigate to the Reports menu
Filter Options
9
Direct Certification Training v1.0
Obtain Results
Retrieve DC Download
Navigate to the Reports menu
Select Extracts
Navigate to the Reports menu
Specify additional filters
Select Download button
Save file
10
Direct Certification Training v1.0
Evaluate Results
Direct Certification Results Codes
The CALPADS Direct Certification results contain a Certification Status code for each active student
record within your LEA. The Certification Status are defined in CALPADS User Manual.
Future Codes
11
Direct Certification Training v1.0
Evaluate Results
Direct Certification Results Layout
#
12
1
CALPADS File Element
Academic Year ID
Field Type
CS
Max Length
9
2
Reporting LEA
CS
7
3
School of Attendance
CS
7
4
Local Student ID
CS
16
5
SSID
CS
10
6
Student Legal First Name
CS
30
7
Student Legal Middle Name
CS
30
8
Student Legal Last Name
CS
50
9
Certification Date
DT
8
10
Certification Status
CS
1
Direct Certification Training v1.0
Evaluate Results
Analyzing Direct Certification Results with Excel
Converting an Extract CSV file to Excel Columns makes the extracts
easier to view.
• Use excel filtering to refine a list of the student
records that need the Household Application
Form administered.
• Use excel filtering to export a list of student
records that require an address correction or
update.
• Use excel filtering to export a list of student
records that can be import into the Local SIS.
Mini clip:
How to Importing-CALPADS-Extract-To-Excel –Quick Self-Paced
13
Direct Certification Training v1.0
Improve Address Matches
Correct DC Address Data
Verify the student address data using the USPS-Zip lookup
https://tools.usps.com/go/ZipLookupAction!input.action
Enter the student address
data and click the Find button
14
Direct Certification Training v1.0
Resources
CALPADS System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Document
Description
Sections
CALPADS Extract Specifications
File layout and requirements for DC
extract
Direct Certification
CALPADS Flash
Changes to State-level Direct
Certification Process and Additional
Functionality coming soon
Flash #76 and #92
National School Lunch Program Documentation
Document
Description
Sections
NSLP Fact Sheet
Equity in School Lunch Pricing
Nutrition Services Division Information
CalFRESH County Contacts for
Direct Certification
List of local welfare or social service
office contacts
CalFresh County Contacts for Direct
Certification
National School Lunch Program
Information about applying for and
administering the National School
Lunch Program (NSLP).
Program Information
Nutrition Services
Fiscal information to aid nutrition
sponsors and to provide information
about claiming meal reimbursements.
School Nutrition Program (SNP)
15
Direct Certification Training v1.0
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: calpads-support@cde.ca.gov
Listserv: https://csis.fcmat.org/Pages/Listserv.aspx
16
Direct Certification Training v1.0