Standardization of Policy and Procedures
Training 10/7/14
Updated on 1/14/15
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AGENDA TOPICS:
ACICS Expectations and Requirements
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CAR Reporting
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Placement status or waiver may not be entered into CampusVue until all required
supporting documentation is obtained.
Adoption of a standardized Career Services Procedures Manual and Forms.
Training on the definition of placements and waivers, and required
documents to be collected to support these statuses
Training on how data is to be entered into CampusVue.
Verification of employment reported by an outside servicer.
Importance of Graduate and Employer Surveys.
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Graduate surveys are intended for students who are employed and those seeking
employment, so they can evaluate the education provided as it relates to the skills
required to be successful on the job.
https://www.surveymonkey.com/s/SIUGraduateSurvey
Employer Survey “Survey Monkey Link”
https://www.surveymonkey.com/s/SIUEmployerSatisfactionSurvey
Due 30 days after date of hire.
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Tabulation of survey results by program, and by Graduate versus employer.
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New Monthly reporting requirements and deadlines
Survey Participation Chart
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Compliance Standards – Compliance standards are
intended to ensure that a substantial majority of students
at ACICS-accredited campuses are retained, pass licensure
exams where applicable, and find employment related to
their fields. A campus whose rates fall below the
Compliance Standard must come into compliance within
established timeframes or its grant of accreditation may
be withdrawn. A program whose rates fall below the
Compliance Standard must come into compliance within
established timeframes, or approval for inclusion of the
program within the campus’s grant of accreditation may
be withdrawn. A campus whose retention or placement
rate falls below the Compliance Standard must seek prior
approval (by means of a waiver) in order to apply for
approval of a new program.
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2013 Reporting Year – ACICS adopted enhanced
student achievement standards in July 2012,
effective for the 2013 reporting period and
beyond, as described in the table below.
 1Where licensure is required for employment.
 2Must also meet applicable agency standards
3-1-111. Campus and Institutional Effectiveness Plans.
 For the Campus Effectiveness Plan, the following six elements, at a
minimum, will be evaluated for institutional effectiveness:
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1.
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3.
4.
5.
6.
student retention rates;
student placement rates;
level of graduate satisfaction;
level of employer satisfaction;
student learning outcomes; and
graduation rates [when available].
◦ NOTE: 4 of the 6 elements responsibilities reside, in part, with Career
Services!
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2-1-809. Student Achievement Review. The Council
reviews the Campus Accountability Report (CAR) and
Institutional Accountability Report (IAR) to monitor
performance in terms of student achievement at both the
campus and program levels. Measures will include
retention; placement; and licensure, registration or
certification pass rates, if applicable.
Each campus shall publish annual placement and retention
goals. In formulating these goals, the campus shall take
into account the retention and placement rates from the
previous three Campus Accountability Reports and the
specific activities that will be undertaken to meet those
goals. The activities must demonstrate the campus’ ability
to maintain or improve retention and placement outcomes
each year.
3-1-440−Student Services
0 (c) Institutions shall provide employment assistance and
document activity. An institution shall not guarantee
employment or the starting salary of its graduates. Followup studies on graduates and employer satisfaction shall be
conducted by all institutions at specific measuring points
following placement of the graduate. All institutions that
use placement percentages or salary projections as part of
their recruiting activities shall maintain data on all
graduates, including the percentage receiving jobs and the
percentage receiving jobs in the career field for which they
were trained. Institutions also should keep data on students
who do not graduate but who become employed on their
own or with the institution’s assistance.
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Outcomes. The effectiveness of an institution is
determined by its outcomes. In determining
effectiveness, institutions are required to evaluate
the following outcomes: placement rates (in field,
related field); graduate pass rates relative to
minimum quantitative standards for state licensing
examinations; employer satisfaction as determined
by periodic surveys of those who employ graduates;
graduate satisfaction as determined by periodic
surveys of graduates; and student satisfaction as
determined by periodic surveys of current students.
Institutions also may use additional outcomes in
evaluating effectiveness.
Placement Rate. The placement rate is a required element of the Campus
Effectiveness Plan (see Section 3-1-111 of the Accreditation Criteria). The Placement
Rate is defined by ACICS in terms of the total number of completers and graduates
minus those who are not placed (employed) in their field of study or a related field of
study, divided by the total number of completers and graduates. The placement rate is
calculated at both the program and campus levels, based upon data submitted for the
annual Campus Accountability Report (CAR) and according to the detailed formula
and terms defined in the Guidelines and Instructions for the Campus Accountability
Report, which is available on the ACICS website. The detailed formula includes
definitions of in field and related field placement, adjustments, and exclusions for
students not available for placement. Three years of placement rate data are required
in the CEP, and the institution is required to define and publish goals for placement
rates. ACICS also publishes standards for campus-level and program-level placement
rates which accredited institutions are expected to meet or exceed. Institutions falling
below Council standards are subject to planning requirements, monitoring, show
cause directives or negative action including loss of program approval, campus
inclusion or institutional accreditation.
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The three placement categories are: 1) Based
upon job titles in the list of job titles
published by the institution for which the
program prepares students. 2) Based upon
the required use of skills learned in the
student’s program as a predominant
component of the job. 3) Based upon the
benefit of training received from the program
in obtaining a new position or maintaining a
current position, supporting or improving job
related skills.
ACICS requires institutions to maintain and submit to the
agency upon request, at a minimum the following information
on each student considered to be “placed”
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Institution/Campus Data
1. Campus Name
2. ACICS ID
3. Campus Location
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Placement Category
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13. Select the placement category and complete either A, B, or C–
DO NOT RECORD ALL THREE
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Student Information
4. Student Name (Last, First, Middle Initial)
5. Student ID (If used by school to distinguish duplicate names)
*optional
6. Valid Phone Number
7. Valid Email Address
8. Graduation Date (mm/dd/yyyy)
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Program Information
9. Program Name
10. CIP Code
11. SOC Position Title(s)
12. Skills (record four major skill objectives)
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a. Position Title
b. Skills (record four major skills required)
c. Student Attestation (signed or staff validated)
14. Employment Start Date
15. Full-Time (FT)/Part-Time (PT + Hours per week)
Employer Information
16. Company Name
17. Company Location (City, State)
18. Company Web Address (if available) *optional
19. Company Point of Contact (Name and Title)
20. Company Point of Contact (Phone #)
21. Company Point of Contact (Email Address– if available)
*optional
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Not available for placement due to
pregnancy, death, or other health-related
issues
Not available for placement due to continuing
education
Not available for placement due to active
military service
Not available for placement due to visa
restrictions (international students)
Not available for placement due to
incarceration
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THIS IS A LIVING DOCUMENT
KEEP IN A BINDER WITH ALL FORMS, MEMOS,
ETC.
SETS THE EXPECTATIONS FOR THE
DEPARTMENT
QUESTIONS ON THE MANUAL???
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Authorization to Release Information Form-Due at time of
enrollment
Petition for Graduation Form- Due 2 months prior to graduation
Graduate Exit Interview Form- Due Final Month
Due at time of placement:
◦ ACICS Placement Verification Program Student Placement
Attestation Form
◦ Non-Traditional Employment Update OR
◦ Graduate Employment Update
Placement Verification Form-Due prior to posting in CampusVue
Graduate Survey- Due 30-60 days
Employer Survey- Due 30 days after date of hire.
NOTE: Institutions may already be maintaining most, if not all, of the data listed below to support
their internal placement verification process. ACICS requires institutions to maintain and submit to
the agency upon request, at a minimum the following information on each student considered to be
Institution/Campus Data
1. Campus Name
2. ACICS ID
3. Campus Location
Student Information
4. Student Name (Last, First, Middle Initial)
5. Student ID *optional
6. Valid Phone Number
7. Valid Email Address
8. Graduation Date (mm/dd/yyyy)
Program Information
9. Program Name
10. CIP Code
11. SOC Position Title(s)
12. Skills (record four major skill objectives)
Placement Category
13. Select the placement category and complete either
a. Position Title
b. Skills (record four major skills required)
c. Student Attestation (signed or staff validated)
14. Employment Start Date
15. Full-Time (FT)/Part-Time (PT + Hours per week)
Employer Information
16. Company Name
17. Company Location (City, State)
18. Company Web Address (if available) *optional
19. Company Point of Contact (Name and Title)
20. Company Point of Contact (Phone #)
21. Company Point of Contact (Email Address) *optional
ACICS Required Data
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All CSA’s must
complete PRIOR
to posting a
student as placed
in CampusVue.
All Campuses will
need this form
completed for
each of the
students reported
as placed on their
2012-2013 CAR
2013-2014 CAR
CampusVue info
Attestation Form
Instruction Sheet
Authorization to Release
Placement “waiver”
Non-Traditional
Traditional
Exit Interview
Clearance Form
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Career Services Placement Exit Interview
Complete this
section at the
time of the
exit interview.
What’s wrong
with this??
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Career Services Placement: Two placements
Choose the
Degree you
are assigning
placement.
Go to the
“Placement &
Intern/Extern
History” tab
“Add”
information
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User friendly
Complete all
information
in green.
Will need to
create
employer
To create an employer that is not
listed, Click Add Employer- enter
the data on the next screen, include
everything you can on the employer.
(Get from website if possible)
Click on the Save button.
Make sure you have the correct
Graduating Campus on this
screen.
Complete all sections
on this screen from
your ACICS Verification
form.
The comment section
should list the duties
the graduate is doing
that proves they are
working in field of
study.
If no longer employedas long as they were
placed and it can be
verified then you do not
have to post this
information unless the
graduate has a better
job to post.
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Upon receipt of a completed Non-Traditional
Employment Update or Graduate Employment
Update with employment information, the
Career Services Advisor must verify
employment with both the student and
employer and then scan documentation to
our Third Party Consultant (TPC) Tiffany
Badger. tiffbadger@yahoo.com
The TPC will complete an additional
verification for compliance and accuracy of
reporting.
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https://www.surveymonkey.com/s/SIUGraduateSurvey
This is to be distributed when a student graduates
and/or becomes “employed” within 30-60 days from
graduation
Purpose is to gain insight into how their education has
assisted them in their career or during their career search
Email as soon as you have completed◦ Completed the Verification Form
◦ Had student complete the Graduate Employment Form
◦ Put data in CampusVue
The Provost or designee will review the data for
discussion in Advisory Board Meetings, Program Review
Committee Meetings, and other meetings as necessary.
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https://www.surveymonkey.com/s/SIUEmplo
yerSatisfactionSurvey
Employer Survey- Due 30 days after date of hire.
The surveys will come to Beverly Glass, Largo
Campus Director and our third party servicer.
The Provost or designee will review the data
for discussion in Advisory Board Meetings,
Program Review Committee Meetings, and
other meetings as necessary.
Survey Participation
Graduate Surveys
Employer Surveys
Heidelberg
All campuses
must complete
by Friday,
October 10,
2014
Both surveys
have been made
available
Program
AS International Business
BA International Economics
BA International Relations and Diplomacy
BS International Business
Master International Management
Master of Business Administration
MBA Business Administration
MBA International Business
7/1/2013 to
10/1/2014
Grads and
Completers
1
3
7
22
1
14
3
4
55
Program
AS International Business
BS International Business
Master of Business Administration
MBA International Business
0
0
0
0
Survey Participation
Graduate Surveys
Employer Surveys
Madrid
Use this format
moving forward
#
#
Participation
Surveys # Surveys % (Returned/ Surveys # Surveys Participation %
Sent)
Sent Returned
Sent Returned (Returned/ Sent)
7/1/2013 to
10/1/2014
Grads and
Completers
1
3
3
1
8
#
#
Participation
Surveys # Surveys % (Returned/ Surveys # Surveys Participation %
Sent)
Sent Returned
Sent Returned (Returned/ Sent)
0
0
0
0
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You will begin using your CAR report on a
monthly basis to report your placements. You
will need to work closely with your registrar who
will also be managing the CAR on a monthly
basis.
These will be due no later than Friday of Week 2.
CAR Deadlines- May begin entering actual data
on October 1,2014 until the deadline of
November 3, 2014. This may be different for
next year. We want this completed this year by
10/10/14. All data must have backup as
required. Beverly Glass will input CAR data into
ACICS each year moving forward.
Thank you for your time