Class of 2013
Residency Application
&
Matching Process

• Checking-in
– What to expect in Year 4
– Dispelling a few myths
– 4 th Year Timeline
• MSPE and Evaluations
– Timeline and structure
– Evaluations
– Letters of Recommendation
• External Application Elements
– ERAS
– NRMP
– Early Match (CAS)
• Upcoming Workshops and Support
– Upcoming Meetings
– Advice from graduates
• Tutorials and FAQs
– ERAS
– NRMP

Specialty Choice
• You won’t be positive about your career choice until after a couple rotations this summer
• It is ok to change your mind
• You do not have to take time off if you don’t know yet
The Perfect Match
• There’s no “right way” to match
• Follow your instincts
• Listen to the people you trust

Away Electives
• Do I have to do one?
• What if I change my mind but already committed to one on my schedule?
• When’s the perfect time to do one?
AOA Elections
• What’s included?
• Who makes the decision?
• What happens if I don’t get it?

What does competitive mean?
• How do I know?
• What resources are there?
• Can I become more competitive?
How many applications do I submit?
• How many and to where?
• What are the “best” programs?
• Should I have a back-up plan?

Rank
10
10-20
40+
What works for UCLA students?

East Coast Programs
Brigham and Women’s
Boston Children’s Hospital
Emory University
Johns Hopkins
Massachusetts General Hospital
New York Presbyterian--‐Columbia University
New York University
Yale University

Baylor School of Medicine
Emory University
University of Texas
Southwestern
Vanderbilt University
Wake Forest
Mayo Clinic
Northwestern University
University of Minnesota
University of Michigan
University of Wisconsin

West Coast Programs (non-CA)
University of Arizona
University of Colorado
University of Hawaii
University of Oregon
University of Washington

LORs
&
Evals
Academic
Record
Personality
What actually matters?

th
Timeline

Time Frames Hard Dates
July-September Confirm career choice
Register on ERAS
Purchase interview attire
Take senior photo
Identify letter writers
Make spreadsheet for process
August Input application
Register on NRMP
Have 2+ LORs in the SAO
CV and PS drafted
July-September Meet with Drs.Parker/Calmes
Sign-off on MSPE
Have 3+ LORs in the SAO
Finalize CV and PS
October-January Interview Season
Graduation checks in the SAO
February-May Electives to prepare for residency
July 1 st
September 15 th
ERAS Opens
-First day to submit application on ERAS
October 1 st
-Last day for faculty to submit evals to the SAO
MSPEs uploaded to
ERAS
December 31 st
January 15 th
February 22 nd
March 11 th
Last day to take Step 2
Rank lists open
Rank lists due
Unmatched notified
*All students are required to be in LA during Match Week and SOAP process*
March 14 th
March 15 th
Match Day
Senior Scholarship Day

MSPE & Evaluations

• All Medical Schools follow the AAMC guidelines to format and submit their MSPE.
• All have the same headings and content.
For review of the guidelines: https://www.aamc.org/download/139542/data/mspe.pdf

• Unique characteristics (based on your input)
• Years 1&2 evaluations summarized in 2 paragraphs
– Does NOT include exam scores
• All of Year 3 evaluation comments (verbatim)
• Summary of academic progress (including gaps or leaves of absence)
• Summary paragraph written by Dr. Parker

• Evaluations go in verbatim-remember, this is an evaluation not a recommendation
• The only way to have comments revised on your MSPE is to have the Clerkship Director submit new comments on ESS. ***THIS MUST
BE DONE WITHIN SIX WEEKS OF YOUR EVALUATION BEING
SUBMITTED TO ESS
– All Sub-I and revised comments must be submitted to the SAO on ESS by September 15, 2012 in order to be included on the
MSPE.
– Jason and Meredith will not be able to make revisions or alter your evaluations in any way during the MSPE review process
• Questions or concerns about evaluations should be discussed with
Dr. Parker, Jason, or Meredith before approaching Clerkship Director.

• PDA logs
• Attendance (Unless it is an issue noted within the narrative of the evaluation.)
• Nomination for a LOD (If you received one, it will be noted in bold at the end of the evaluation.)
• Exam scores or percentiles
• References to graded presentations
• Physician/evaluator names
• Websites and journal citations
• Dates of Clerkships (the MSPE is written in chronological order)

Spring :
Complete online MSPE Questionnaire - Done
June:
Mandatory Application Process Meeting - Now
July-September:
Meet with Dean Parker (appointments will be scheduled by SAO and assigned to you…if you cannot make your assigned appointment time you will be rescheduled at the end of the list.
Again, don’t worry, every student will meet with Dr. Parker and have an MSPE completed and released at the exact same moment, so it neither harms nor helps you to meet with him early vs. late)
July 1:
Issued ERAS token by SAO to Mednet account – make sure there are no junk mail filters set
• All students (early match too) register on ERAS

July-September:
Complete ERAS application, finalize CV and Personal Statement, begin to submit to programs.
August-September:
MSPE Editing Begins
• You are notified by SAO when your MSPE is ready for review… again, we will ensure that you all have MSPEs completed before the deadline so do not worry about this!
September 15:
Last day for faculty to submit evaluations to be included in MSPE, so schedule your Sub-I’s accordingly if you want them included.
October 1:
MSPEs released automatically to all programs (National Deadline).

Who: Faculty (MD or PhD)
Knows you well
Is well-known
What : 4 LORs total (1-2 from Year 3)
Medicine or Surgery
Any with LOD
When: Ask in Year 3 and follow-up in Year 4
Where: LORs are sent to the SAO and stored until you need them
*Jason will email you when LORs are received*

1. Whenever possible, ask in person and ask in advance
– Allow at least 4 weeks for them to write-let them know your deadlines/timelines
2. Ask if they can write a strong letter of recommendation on your behalf.
3. Best to provide Letter Writer with your CV, Personal
Statement (rough draft), and with signed waiver form
– Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf

ELECTRONIC APPLICATIONS
ERAS
NRMP
SF MATCH (CAS)

https://www.aamc.org/students/medstudents/eras/
ERAS is comprised of four (4) main components:
1.
MyERAS is the Web site where applicants complete their MyERAS
Application, select programs to apply to, and assign documents to be received by programs.
2.
DWS is the software used by the designated dean's office. From this software, medical school staff create the ERAS electronic token that applicants use to access MyERAS. They also use this system to scan and attach supporting documents to the application, such as photographs, medical school transcripts, MSPE, and LoRs. These documents are then transmitted to the ERAS PostOffice.
3.
PDWS is the ERAS software used by program staff to receive, sort, review, evaluate, and rank applications.
4.
ERAS PostOffice is the central bank of computers that transfer the application materials from applicants and their designated dean's office to residency programs.

1. Applicants receive an electronic token from their designated dean's office and use it to register with
MyERAS.
2. Applicants complete their MyERAS application, select programs, assign supporting documents, and transmit their application to programs.
3. Schools receive notification of the completed application, and start transmitting supporting documents: transcripts,
LoRs, photographs, MSPE.
4. Examining boards receive and process requests for score reports.
5. Programs contact the ERAS PostOffice on a regular basis to download application materials.

Mid-late June 2012
MyERAS User Guide is available. Google
“myeras user guide” periodically and it will show up once available.
Schools may begin to generate and distribute
MyERAS tokens to applicants.
July 1, 2012
MyERAS Web site opens to applicants to begin working on their applications.
Osteopathic applicants may begin selecting and applying to osteopathic training programs only.
July 15, 2012
Osteopathic training programs may begin contacting the ERAS PostOffice to download application files.
September 15, 2012
Applicants may begin applying to ACGME accredited programs.
ACGME accredited programs may begin contacting the ERAS PostOffice to download application files.
October 1, 2012
MSPEs are released to ACGME accredited programs.
December 2012
Military Match
January 2013
Urology Match
February 2013
Osteopathic Match
March 2013
NRMP Match results will be available.
Supplemental Offer and Acceptance Program
(SOAP) starts Match Week 2013, for more information see the joint SOAP document from ERAS and NRMP.
May 31, 2013
ERAS PostOffice will close to prepare for the
2014 season.

http://www.nrmp.org/res_match/yearly.html
National Residency Matching Service
• Results and Data: 2012 Main Residency Match
• 2012 Match Results by State, Specialty, and Applicant Type
• Program Results, 2008-2012

Lessons and advice from past grads…..

• No matter how smart or how well-respected someone is, they don’t know you. Stay true to yourself, take your time deciding, and don’t show all your cards at once.
• Pick a specialty because it makes you happy-not because someone thinks it is more prestigious or just because you would match in it.
• Interview lots of places and meet lots of people-this process helped tremendously for fellowship applying
• Make UCLA look good and protect our reputation for future applicants! Go to your interviews, never cancel last minute, show up on time, and always be polite.
• Enthusiasm and sincerity worked better than anything else on my application!
• Call us! We are here to help!

SAO Sponsored Workshops
August What to do and NOT do on the Interview Trail
October Mock Interviews
January Rank Lists
College Workshops
Mock interviews, personal statements, interviewing—etc.
Grad Division Workshops http://gsrc.ucla.edu/
Schedule a writing consultation appointment.
Email gwc@gsa.asucla.ucla.edu
or call (310) 267-4805

Application Worksheet (available before July 1)
– https://www.aamc.org/download/139512/data/worksheet.pdf
(2012)
PowerPoint of MyERAS
– MyERAS 2011 Allopathic Applicants (not yet available)
MyERAS Tutorials
The following items are step-by-step demonstrations (not yet available):
– MyERAS Registration Tutorial
– MyERAS Account Tab Tutorial
– MyERAS Application Tab Tutorial
– MyERAS Documents Tab Tutorial
– MyERAS Programs Tab Tutorial

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information
Drew students only
(UCLA Students are
BLS)
Select:
“Alpha Omega Alpha
Elections held in senior year”

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information
Drew Students
“Charles Drew
University”
UCLA Students
“David Geffen School of Medicine at UCLA”
UCR Students
“David Geffen School of Medicine at UCLA”

LEAVE
BLANK
ERAS: UCLA Specific Information

ERAS: UCLA Specific Information
Research,
Teaching,
Volunteer, etc.

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information

ERAS: UCLA Specific Information
Leave
Blank

ERAS: UCLA Specific Information
Leave
Blank

ERAS: UCLA Specific Information

A Centralized Application Service (CAS) is required for application to programs. Visit the " Steps " page for more information. Learn more about CAS by navigating the links on the left-hand side menu.
Step 1.
Pay  $100 non-refundable registration fee.
Step 2.
Register  Click on "Login/Register" button on the left-hand side menu.
Once registered you will gain access to view the Program
Directory and make your program selections.

http://www.auanet.org/content/homepage/homepage.cfm

ERAS myeras@aamc.org
202-862-6264
NRMP
NRMP@aamc.org
(202) 828-0566 or Toll Free 1-866-617-5838