DRIVING FACULTY CAMPUS
WEB-SITE PROFILES USING
ACTIVITY INSIGHT
Granularity to a Point: Flexible Solutions to Developing Web
Profiles
Alyssa Marton & Nancy Orr
TOPICS TO BE EXPLORED INCLUDE:
Identifying needs
Developing a workflow
Establishing templates
Implementation process
Technical solutions
IDENTIFYING NEEDS
PROVIDENCE COLLEGE
Existing Faculty Profiles
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Lacking consistency
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Not required
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Cumbersome editing process

Low oversight
Benefits of Activity Insight for
Faculty Profiles
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Consistent and professional in
appearance
Implemented across all
departments/programs
Faculty are empowered to edit
their own profile directly
Standardized oversight
PREVIOUS EXAMPLES
PROVIDENCE COLLEGE
Landing Page
Faculty Profile
CURRENT LANDING PAGE & PROFILE
PROVIDENCE COLLEGE
DEVELOPING A WORKFLOW
PROVIDENCE COLLEGE
Web
Services
Academic
Affairs
Academic
Affairs
Faculty
Academic
Communications
Director
Academic
Affairs
ESTABLISHING TEMPLATES
PROVIDENCE COLLEGE
Name

Rank

Contact
Information
Education
Area(s) of
Expertise
Awards & Honors
Selected
Publications
Recent
Presentations
Click here for
more information
(flexible field)


Reviewed profiles at peer institutions
Inventoried information captured in existing
profiles on College Web site
Established parameters
Track faculty requests for additional headings,
to implement in the future
IMPLEMENTATION PROCESS
PROVIDENCE COLLEGE
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Implementation by School
Web Services developed coding and created left hand navigation
Academic Communications Director sourced headshots and created
landing pages
Communication to departments/programs
Users review their profiles, make updates, and provide feedback
Issues are addressed
Profiles go LIVE!
Repeat process with remaining Schools, departments, and programs
On-campus training and support throughout process
JOIN US!
We invite you to stop by at the end of the
presentation to share your name/email address.
In return, we’ll share access to a Google Doc
dedicated to this topic.
We can brainstorm, ask questions, communicate,
and share ideas together!
Thank you!
WILLIAM & MARY LAW SCHOOL
DM SOURCED WEB PAGES
WILLIAM & MARY LAW SCHOOL
DM SOURCED WEB PAGES
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Solutions for SMALL CAPS Formatting
Other Formatting Accommodations
Creating an Edited Volumes Tab
Advantages of More Contribution Types
WILLIAM & MARY LAW SCHOOL
Faculty Web Pages
Faculty Profile
USE OF SMALL CAPS FORMATTING
THE CHALLENGE:
•
•
•
SMALL CAPS formatting not supported by DM.
Essential for publication citations for law school
faculty to comply with Bluebook standards.*
Not critical for administrative reporting but
necessary for web page display.
*Bluebook is the legal citation manual, like A.P.A. is for arts & sciences
USE OF SMALL CAPS FORMATTING
THE SOLUTION:
•
DM does support html code in data fields
•
Place <u> & </u> html codes around
desired text in the DM data field
•
Web software programmed to display this
text in SMALL CAPS formatting.
EXAMPLE OF SMALL CAPS FORMATTING
BOOK REVIEWS
OTHER FORMATTING ACCOMMODATIONS
THE CHALLENGE:
• In most instances, separate title not provided in faculty
book reviews.
• The “Title of Contribution” field in the Intellectual
Contributions Tab is a required data field for the entry;
we had to entry something.
• Bluebook format conflicted with using that data field as
currently programmed for our web pages.
***Multiple
End Use Consideration
OTHER FORMATTING ACCOMMODATIONS
THE SOLUTION:
• Enter a single space in the “required” Title
of Contribution data field.
• Fulfilled data entry requirement for field.
• Programmed web pages to identify space in
DM data field, yet ignore it & adjust for the
correct citation formatting needed.
HIDING SELECT DATA FROM
WEB PAGE DISPLAY
THE CHALLENGE:
•
•
Needed to selectively hide data from web
page display - both Intellectual
Contributions Tab & Education Tab
Yet still retain data in DM for
administrative reporting.
HIDING SELECT DATA FROM
WEB PAGE DISPLAY
THE SOLUTION:
•
•
Add new “Hide On Web Page?” data field
on both Intellectual Contributions and
Education tabs.
The data is still retained in DM for reporting
purposes.
HIDE ON WEB PAGE?
SEPARATE EDITED VOLUMES TAB
TWO FUNDAMENTAL DRIVERS:
1. Faculty Intellectual Contribution Role
Solely as Editor
2. Dual Roles for Same Publication: Editor Primary
& Author Secondary
SEPARATE EDITED VOLUMES TAB
THE CHALLENGE:
•
Existing Intellectual Contribution Tab offered only Author
or Collaborator role options in the “required” Author DSA
Box & authorship as the primary contribution “assumed.”
•
Could not add additional role options to this Author DSA
box or add an Editor DSA Box to the same tab without
negatively impacting existing reporting templates across
campus.
•
Needed this data under Scholarship not Service.
PREVIOUS FACULTY WEB PROFILE PAGE –
EDITOR CONTRIBUTION TYPE
ORIGINAL
INTELLECTUAL CONTRIBUTIONS TAB
AUTHOR DSA BOX ON
INTELLECTUAL CONTRIBUTION TAB
SEPARATE EDITED VOLUMES TAB
THE SOLUTION:
• Split the Intellectual Contribution’s tab in two by
adding an Edited Volumes Tab:
Authored Publications/Edited Volumes
• New tab – Edited Volumes, assumes “Editorship”
as Primary intellectual contribution role and
provides a way to capture secondary
“Authorship” contribution data if applicable.
INTELLECTUAL CONTRIBUTIONS TAB
Tab Changed to Publications, and Split into
Authored Publications & Edited Volumes
EDITOR DSA BOX ON
EDITED VOLUMES TAB
DM SOURCED FACULTY WEB PAGE
EDITED BOOKS SECTION
ADVANTAGES OF
MORE CONTRIBUTION TYPES
THE CHALLENGE:
Meeting varying and conflicting faculty
preferences and expectations for entry
formatting and section placement of similar
entries on web pages.
THE SOLUTION: More Contribution Types
Contribution Type
Drop Down Box Options
If I Knew Then What I Know Now…
A BETTER SOLUTION:
Instead of using “Contribution Type” as Web Section
Placement Determiner, have DM create a new data
field with a drop down menu with web section
categories, ie. Books, Book Chapters, Articles, etc.
Advantages:
•
More Streamlined – less need for complicated
and potentially problematic “If, Then” coding
•
Reduces the need for similar but redundant
Contribution Types
A JOURNEY WITH
MANY TWISTS
&
TURNS
IN CLOSING & TO RE-CAP
1. Use of html code for customizing font and citation
display.
2. Have DM add custom data fields or tabs to:
• Selectively hide entries & data from web display
without affecting report data.
• Make initial (level 1) categorization of entries for the
web profile sections.
WILLIAM & MARY LAW SCHOOL
AND JUST FOR FUN…
SOME ALTERNATIVE PRESENTATION
TITLES:
WILLIAM & MARY LAW SCHOOL
AND JUST FOR FUN…
ALTERNATIVE PRESENTATION TITLES:
1. MINUTIA R US
WILLIAM & MARY LAW SCHOOL
JUST FOR FUN …
ALTERNATIVE PRESENTATION TITLES:
1. MINUTIA R Us
2. THERE & BACK AGAIN, … & AGAIN, … &
WILLIAM & MARY LAW SCHOOL
JUST FOR FUN …
ALTERNATIVE PRESENTATION TITLES:
1. MINUTIA R Us
2. THERE AND BACK AGAIN, … & AGAIN, …&
3. THE AGONY & THE ECSTASY
WILLIAM & MARY LAW SCHOOL
JUST FOR FUN…
ALTERNATIVE PRESENTATION TITLES:
1. MINUTIA R Us
2. THERE AND BACK AGAIN, … & AGAIN, … &
3. THE AGONY & THE ECSTASY
4. IF I KNEW THEN WHAT I KNOW NOW,
MY LIFE AS A …
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Intellectual Contributions Tab