AO 25 Technical Working Group
Orientation on the
Assessment and Validation Process
for the Grant of 2014 PBB
November 20, 2014
9:00 am – 12:00 pm
DBM Multi-Purpose Hall, 4th Floor, Boncodin Hall, DBM, Manila
Government Oversight Partners:
CSC
CESB
COA
Ombudsman
NCC
GCG
CHED
Secretariat &
Technical Resource Institution
OBJECTIVES OF THE ORIENTATION
1. To reiterate the eligibility requirements for the
grant of Performance-Based Bonus for FY 2014
2. To explain and discuss the process of
assessment and validation of physical
accomplishments and compliance to 2014 Good
Governance Conditions
Outline
1. Highlights of 2013 PBB Implementation
2. 2014 PBB Assessment Process and Timeline
• MFO, STO and GASS Accomplishments
• Priority Programs/Project Accomplishments
(including EODB and OP Planning
Tool/Performance Contract)
• Good Governance Conditions
- Transparency Seal
- Citizen’s Charter
- Submission of SALN
- PhilGEPS Posting
I. HIGHLIGHTS OF 2013 PBB
IMPLEMENTATION
2012
2013
COs
Depts
2
23
SUCs
110
96%
Participation Rate
OEOs
35
GOCCs
(DBM)
13
183 out of 191 Agencies
144
9.9B ₱₱₱₱
1.08M
SUCs
111
COs
Depts
4
23
98%
OEOs
36
GOCCs
(DBM)
15
189 out of 192 Agencies
Agencies Eligible for
PBB
PBB Funds Released
Government Employees
Granted PBB
152
(as of October 31,2014)
2.31B ₱ ₱
(as of October 31,2014)
225,520
(as of October 31,2014)
2012 vs 2013 Good Governance Conditions
Average Compliance Rate
Transparency Seal
(Sec 91 GAA 2013)
PhilGEPS
(RA 9184)
Report on Ageing
of Cash Advance
ARTA (RA 9485)
SALN
(RA 6713)
Average Compliance Rate (2012)
100%
Transparency
Seal
PhilGEPS
Posting
Citizen’s
Charter
100%
100%
100% 100%
95%
91%
96%
82%
87%
87%85%
Ageing of Cash
Advance
100%
100%
100%
76%
75%
50%
25%
0%
Departments
OEOs
CO
SUCs
GOCCs covered by DBM2
86%
Average Compliance Rate (2013)
Transparency
Seal
100.00%
100% 100%
89%
Citizen’s
Charter
PhilGEPS
Posting
100%
100%
100%
100%
96%
91%
87%
87%
100%
100% 100%
94%
87%
86%
SALN
Ageing of Cash
Advance
100%
96%
96%
87%
87%
80%
75.00%
50.00%
25.00%
0.00%
Dept
OEO
CO
SUCs
GOCCs
Released
Cleared
Disqualified
Need to
Comply GG
and Physical
Department
14
6
2
1
OEO
24
5
7
4
CO
GOCCs
covered by
DBM
SUC
TOTAL
4
11
67
119
21
33
23
36
1
Scope, limitations, assumptions
• Study covered a total of 164 Agencies and SUCs:
–
–
–
–
21 Departments (excluding DPWH and DepEd)
3 Constitutional Offices (COA, CSC, Ombudsman)
33 Other Executive Offices
107 State Universities and Colleges
• The available processing time data are only up to final clearance at
the end of the AO 25 Secretariat (excluding review of ranking and
actual payout)
• Elapsed time computed from actual date of submission of the agency
• Time data is expressed in terms of working days; one month is
equivalent to 22 working days
It took an average of 128 days (6 months ) for agencies to clear the FY 2013 PBB requirements.
Of the 164 agencies studied, only 33 agencies (20%) were able to complete requirements in less
than 100 days. The shortest processing time was only 19 days, while the longest took 191 days
(9 months).
191 days = Marinduque State College and DOF
Average = 127 days
Average = 128 days
MSC& DOF
19 days = PMS
11
Review of SUCs had the longest review cycle time with an average of 146 days or 6.7
months. The longest review was 191 days for Marinduque State College while the shortest
was 72 days for Apayao State College.
191 days
Average = 147 days
72 days
12
TOTAL Assessment
- 191 working days
- 8.7 months
Marinduque State College
• MSC needed to provide justification for not meeting target
BUR
Marinduque State College
Activity
Nov Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
no of days
5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
lapsed
Date
Submission of Accomplishment
Form a, a1
1/10/2014
8/26/2014
157
Form B
1/10/2014
8/26/2014
157
ARTA validation
11/30/2013
12/26/2013
18
TS validation
11/30/2013
2/6/2014
46
1/10/2014
4/28/2014
PhiLGEPS validation
11/30/2013
Ageing Report
12/3/2013
validation
Final Assessment and release
4/14/2014
Final Assessment
10/1/2014
Submission of GGC COCs
SALN validation
9/24/2014
8/4/2014
92
167
6
Form 1.0
released
• COA validation of Report on Ageing of CA was received on
August 8, 2014.
TOTAL Assessment
- 19 working days
- 0.9 months
Presidential Management Staff
PMS
Nov Dec
Activity
no of da ys
5 1 2 3 4 5 1 2 3 4 5
l a ps ed
Da te
Submission of accomplishment
Form A/A1
12/11/2013
12/27/2013
Form B
13
N/A
Submission of GGC COC's
ARTA validation
12/3/2013
12/27/2013
19
TS validation
12/3/2013
12/27/2013
19
SALN validation
12/3/2013
12/29/2013
21
PhiLGEPS validation
12/3/2013
12/27/2013
19
11/30/2013
12/27/2013
20
Ageing Report
validation
Jan
Final Assessment and Release
Final Assessment
12/27/2013
12/30/2013
3
Form 1.0
12/11/2013
12/30/2013
11
Released PBB
12/30/2013
1/7/2014
5
Processing* Time per PBB requirement
(in working days)
Activity
submission of accomplishments
Form A/A1
Form B
submission of GGC COCs
ARTA validation
TS validation
SALN validation
PhiLGEPS validation
Ageing Report validation
Final assessment and release
Min
Max
Average
9
20
183
183
94
61
1
1
1
8
1
157
153
154
187
182
46
43
41
73
82
Final Assessment
1
2
4
19
1
47
117
41
191
9
6
4
1
128
6
Form 1.0
released PBB
TOTAL Assessment (working days)
TOTAL Assessment (in months)
* Running time covers the inter-agency transmittal of documents, actual Secretariat & TWG review , waiting time on
submission of additional data/justification if needed, validation of BUR and COA reports, curing of deficiencies on
Transparency Seal, PhilGEPS, SALN, etc.)
15
II. 2014 PBB ASSESSMENT PROCESS
AND TIMELINE

Achieve at least 90% for each of the Congress-approved targets
for the delivery of the MFOs under the PIB of 2014 and the
common targets for STO and GASS

Achieve at least 90% for each of the targets agreed with the
President under the five KRAs of EO 43

Meet 100% all of the four good governance conditions for 2014
under the performance drivers of the RBPMS

FY 2014 Performance Targets (Form A)
• MFO indicators
NEW!
- 2014 Performance Informed Budget approved by Congress
• STO indicators
NEW! which is the establishment of Quality
- One common STO indicator
Management System aligned with ISO standards or continuing certification of
one front line service, if applicable
- Another target identified by the Agency Head based on his/her priority agenda
• GASS indicators
- “obligations BUR” - obligations against all allotments issued for
FY 2014
NEW!
- “disbursement BUR” - disbursement against obligations (based on 2013 PBB
guidelines)
- Compliance with COA reporting requirements (including the Report on Ageing
of Cash Advances)
Good Governance Conditions for FY 2014


Maintain/Update Agency Transparency Seal (Sec. 91 of
GAA 2014 or RA 10633)

Maintain/Update Citizen’s Charter or its equivalent,
Service Charter completing the reflection of 3

Maintain/Update PhilGEPS posting (Revised IRR of RA
9184)
improvements in the front line services specified in the
2013 PBB guidelines (MC 2013-1 (RA 9485)
Compliance with submission and review of SALN of all
employees and officials (per RA 6713)
MAJOR CHANGES IN 2014 PBB PROCESS
1. Target payouts on the following schedule:
• December 29, 2014 (for priority agencies*)
• February 27, 2015
• March 30, 2015
• April 30, 2015
2. Affirm enforcement powers of validating agencies
3. Allow agencies to cure deficiencies/comply with the
government performance tools within the prescribed
period.
Priority Agencies
 Agencies expected to submit accomplishments report (Forms A, A1
and B) on December 10, 2014. Submission after this date, will
exclude the agency from the priority list
 Expected payout on December 29, 2014 provided that agency is
compliant of all 2014 PBB requirements
Priority Agencies
DEPARTMENTS
1. Department of Energy
2. Office of the Vice President
GOCCs COVERED BY DBM
8. National Kidney and Transplant Institute
(NKTI)
OTHER EXECUTIVE OFFICES
3. Career Executive Service Board (CESB)
4. National Library of the Philippines (NLP)
5. National Security Council (NSC)
6. Office of the Presidential Adviser on the
Peace Process (OPAPP)
7. Presidential Management Staff (PMS)
STATE UNIVERSITIES AND COLLEGES
9. Bicol University (BU)
10. Bulacan Agricultural State College
11. Capiz State University
12. Don Mariano Marcos Memorial State
University
13. Samar State University
14. Western Visayas State University
Review and Assessment of 2014 PBB
Accomplishments based on Forms A, A1 and B
1. Agencies shall submit to the AO25 Secretariat two (2) duly signed
original hard copies and e-copy of the following on December
10, 2014 or January 30, 2015:
• Forms A and A1
• Form B reflecting accomplishment of Priority
Programs/Projects, Ease of Doing Business and/or OP
Planning Tool (as applicable).
2. Agencies should already include explanation and supporting
documents for targets that were not met, upon submission of
Forms A, A1 and B.
3. Non-submission of Forms A, A1 and B after January 30, 2015 shall
be considered non-compliant.
4. Agencies shall be notified by the AO25 IATF of the results of the
assessment.
Review and Assessment of 2014 PBB
Accomplishments based on Forms A, A1 and B
On Submission of Mandatory Financial and CA Ageing Reports
under GASS
1. The following COA Financial Reports should have been submitted to
COA last March 31 or April 30, 2014 (for big agencies):





Balance Sheet
Statement of Cash Flow
Statement of Income and Expenses
Statement of Government Equity, and
Notes to Financial Statements
2. Report on Ageing of Cash Advances of transactions covering the period
of January 1 to November 15, 2014 should be submitted to their
respective resident COA auditors not later than December 1, 2014.
Review and Assessment of 2014 PBB
Agencies with Form B
Priority Programs/Projects
DA
DOJ
CHED
DAR
DOLE HUDCC
DBM
DOST
NCCA
DENR
DOT
OPAPP
DepEd DOTC
PLLO
DILG
DPWH
DND
DSWD
DOE
DTI
DOF
NEDA
DOH OP-OCS
OP-OES
EODB (AO38)
DOF
DOJ
DILG
DTI
OCS Planning Tool
DA
DOJ
CCC
DAR
DOLE
CFO
DBM
DOST MinDa
DENR
DOT
MMDA
DepEd DOTC OPAPP
DFA
DPWH
PLLO
DILG
DSWD
PMS
DOE
DTI
TESDA
DOF
NEDA
OPA
DOH OP-OCS
GCG
DND
PCOO
Review and Assessment of 2014 PBB
Transparency Seal
1. Agencies should ensure that the following documents are posted
in their Agency Transparency Seal before December 1, 2014:








Agency mandates, functions, and contact information of officials
Statement of allotment and obligations (FY 2011-2013)
Financial Accountability Reports (FARs) (FY 2013 – 2014)
Approved budget for 2014 and MFO targets
Major programs and projects classified according to 5 KRAs
Program/project beneficiaries
Project/program status
Annual Procurement Plan
2. DBM-OCIO shall conduct validation starting December 1, 2014
and submit list of non-compliant agencies to the AO25 IATF.
3. Agencies included in the non-compliant list should immediately
clarify with DBM-OCIO the nature of deficiencies and how to
remedy them.
Review and Assessment of 2014 PBB
Citizen’s Charter
1. Agencies should ensure that they have established a Citizen’s
Charter/Service Charter or its equivalent.
2. Before December 1, 2014, agencies should ensure that their
Citizen’s Charter/Service Charter should be:
 posted as information billboards in all the service offices that deliver
frontline services.
 positioned at the main entrance of the office or at the most conspicuous
place of all the said service offices.
 written either in English, Filipino, or in the local dialect and published as an
information material (e.g. booklet or brochure).
 uploaded in the agency’s website and accessible to the public.
3. CSC shall conduct validation starting December 1, 2014 and
submit list of non-compliant agencies to the AO25 IATF.
4. Agencies included in the non-compliant list should immediately
clarify with CSC the nature of deficiencies and how to remedy
them.
Review and Assessment of 2014 PBB
Submission of SALN
1. Agencies should have filed 2013 SALN by June 30, 2014
2. Certificate of Compliance for SALN submission and list of SALN
filers/non-filers should have been submitted to the AO25
Secretariat on July 31, 2014.
Review and Assessment of 2014 PBB
Submission of SALN
The following SUCs have not yet submitted the PBB- 2014 SALN COC
and list of SALN filers/non-filers:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Southern Luzon State University
Occidental Mindoro State College
Cebu Technological University
Naval State University
Samar State University
Southern Leyte State University
Jose Rizal Memorial State University
Sulu State College
Camiguin Polytechnic State College
Davao Oriental College of Science and Technology
Mindanao State University
Adiong Memorial Polytechnic College
Cotabato City State Polytechnic College
Tawi-Tawi Regional Agricultural College
Review and Assessment of 2014 PBB
PhilGEPS Posting
1. The department/agency shall certify PhilGEPS compliance for FY 2014
through a certification to be issued by the BAC Chairman and HOPE.
2. Agencies shall submit to PhilGEPS, e-copies in PDF file of PhilGEPS
COC on December 1, 2014. Should be signed by HOPE and BAC Chair.
3. For agencies with attached/bureaus/regional /field offices:
• The heads of attached agencies through their respective BACs shall
prepare a separate PhilGEPS certificate of compliance.
• The Mother Agency should submit the consolidated PhilGEPS COC to
PhilGEPS on December 1, 2014.
• Incomplete and non-submissions will be considered as noncompliant.
4. Certificate of compliance with PhilGEPS (covering transactions from
January 1 to Nov. 15, 2014) shall be generated from
www.philgeps.gov.ph.
Process of Review and Assessment of 2014 PBB Requirements of Priority Agencies
Nov
Dec 2014
Jan 2015
A
Feb 2015
Eligible for PBB Payout on
Dec. 29, 2014
Updates Transparency Seal and
Citizen’s Charter
(before Dec.1, 2014)
Submits COC to
PhilGEPS
(Dec.1, 2014)
Submits Report on
Ageing of Cash
Advances to COA
(Dec.1, 2014)
Validation of Compliance
with:
a. PhilGEPS
b. Citizen’s Charter *
c. Transparency Seal *
d. SALN
e. CA Ageing Report
(Dec.1 - 15, 2014)
* COC submission
not required
B
Eligible for PBB Payout in
February 2015
YES
YES
Compliant?
NO
Notice of noncompliance
(Dec. 16, 2014)
Clarifies the Nature of Deficiency in Good
Governance Conditions except SALN and CA
Ageing Report
(Dec. 16, 2014 – Jan. 15, 2015)
Submits
Accomplishment
Report (Forms A, A1
and B)
(Dec. 10, 2014)
Mar
Review and
Assessment of
Accomplishments
(Dec.11-15, 2014)
Met all
targets?
Compliant?
YES
NO
Disqualify from the grant
of 2014 PBB
Notice of
Disqualification
(February 2015)
A
B
NO
NO
Feedback on Review/
Assessment
(Dec. 16, 2014)
Discuss with:
a. BMB concerned – for deficiency/ies in MFOs
b. PMS – for deficiency/ies in Priority Programs/Projects
(Dec. 16, 2014 – Jan. 15, 2015)
YES
Submit recommendation
for IATF decision
Eligible?
Process of Review and Assessment of 2014 PBB Requirements of Agencies
(for regular submission)
Dec
Jan 2015
Feb 2015
Mar 2015
Apr 2015
A
Eligible for PBB Payout on
Feb. 27, 2015
Mar. 30, 2015
Apr. 30, 2015
Updates Transparency Seal and
Citizen’s Charter
(before Dec.1, 2014)
Submits COC to
PhilGEPS
(Dec.1, 2014)
Submits Report on
Ageing of Cash
Advances to COA
(Dec.1, 2014)
Validation of Compliance with:
a. PhilGEPS
b. Citizen’s Charter *
c. Transparency Seal *
d. SALN
e. CA Ageing Report
May
YES
Compliant?
* COC submission not required
YES
NO
Compliant?
Notice of noncompliance
(Jan. 30, 2015
Feb. 27, 2015,
Mar. 30, 2015)
Clarifies the Nature of Deficiency in Good Governance
Conditions except SALN and CA Ageing Report
Submits
Accomplishment
Report (Forms A, A1
and B)
(Jan. 30, 2014)
Review and
Assessment of
Accomplishments
Met all
targets?
NO
Disqualify from the grant
of 2014 PBB
YES
A
YES
NO
Feedback on Review/Assessment
(Jan. 30, 2015
Feb. 27, 2015,
Mar. 30, 2015)
Discuss with:
a. BMB concerned – for deficiency/ies in MFOs
b. PMS – for deficiency/ies in Priority Programs/Projects
January to April 2015
NO
Notice of
Disqualification
(February 2015
March 2015
April 2015)
Eligible?
Submit recommendation
for IATF decision
Information and Communication
The IATF communication channels:
• AO 25 Secretariat at ao25secretariat@dap.edu.ph
• PCDSPO e-mail at pbb@gov.ph)
• Smart: +63920.498.9121
• Landline: 631-21-39
• https://www.facebook.com/performancebasedbonus
• @PBBSecretariat
Others • PBIS SMART Infoboard
Thank you.
ao25secretariat@dap.edu.ph
34