Office of Research Services
General Introductions Workshop
 September 4, Waterloo
 September 10, Brantford
 September 12, Waterloo
Office of Research Services
 The Office of Research Services supports the
growth and expansion of research and scholarly
activity at Laurier. Our goal is to assist
researchers in obtaining the resources necessary
for pursuing their research activities. The office
provides assistance to faculty at all stages of
applying for and administering research funding.
www.wlu.ca/research
Office of Research Services Staff
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Administration
Grant facilitation
Research Compliance
Research finance
University-industry partnerships
Communications and outreach
Administration
Abby Goodrum
Vice-President: Research
Sally Gray
Director: Research Services
Rachel Dann
Administrative Assistant
Starting September 25:
Sorina Ciucurita
Research Finance Assistant
Abby Goodrum
Vice-President: Research
 leads Laurier’s Office of Research Services,
 providing vision, strategy and support for Laurier’s overall research endeavors,
 raising the profile of research at Laurier,
 through the Office of Research Services, assists faculty in obtaining the necessary
resources to support their research and scholarship
Education:
BS, MSLIS, University of Texas
PhD, University of North Texas
Experience:
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Associate Dean, Scholarly Research and Creative Activities and
Velma Rogers Graham Research Chair in News, Media, and Technology
Faculty of Communication & Design, Ryerson University
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Researcher, CNN
Sally Gray
Director: Research Services
 oversees daily operations in the office’s key areas, including external grants and
contracts, internal grants, research ethics and animal care, research finance,
research communication, and technology transfer
 promotes Laurier research externally through liaison with federal granting councils,
federal and provincial government departments, industry, foundations, the university
community, and such organizations as CAURA, AUTM, CAREB, and ONSETT.
Education:
BA, Medieval Studies, University of Waterloo
MA, Religion & Culture, Wilfrid Laurier University
Experience:
Research coordinator, Laurier Faculty of Graduate Studies and Research
Rachel Dann
Administrative Assistant
 Manages schedule of VP:Research, acts as recording secretary for Senate Committee
on Research & Publications, provides administrative support to both VP:Research and
the Office of Research Services
Education:
Honours BA, Wilfrid Laurier University
Experience:
Office Assistant, Vice-President Academic Department, Wilfrid Laurier University
Customer Service: Mail & Records, Office of the Registrar, Wilfrid Laurier University
Sorina Ciucurita
Research Finance Assistant
 Oversees Office of Research Services departmental budget, manages internal grant
funding accounts
Education:
 Ontario Management Development Leadership Skills Certificate, Conestoga College
 Business Management Skills Certificate, Conestoga College
 Quality Assurance Certificate Program, Conestoga College
Experience:
 Administrative Assistant Energy Hub Management System Research Project,
University of Waterloo Faculty of Environment
 Finance/Office Manager, Toolink Automation and Robotics, Inc.
Research facilitators
Barry Ries
Grants Facilitator
Social Sciences & Humanities
Charity Parr-Vasquez
Grants Facilitator
Natural Sciences
Susan Dimitry
Grants Facilitator
Brantford campus
www.wlu.ca/research/externalgrants
Barry Ries
Research Facilitator (Social Sciences and Humanities)
 Assists faculty in the Social Sciences and Humanities with finding funding
opportunities through SSHRC and other agencies
 Assists faculty with developing grant proposals and applications
Education:
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BA, Wilfrid Laurier University (Political Science)
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Bachelor of Journalism, Carleton University
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MA, Wilfrid Laurier University (History)
Experience:
 Writer, Communications, Public Affairs & Marketing, Wilfrid Laurier University
 Journalist at The Record
Charity Parr-Vasquez
Research Facilitator (Natural Sciences)
 Assists faculty in the Natural Sciences with finding funding opportunities through
NSERC, CIHR and other agencies
 Assists faculty with developing grant proposals and applications
Education:
 Honours, B.Sc. Molecular Biology and Genetics – University of Guelph
 M.Sc. Food Science – University of Guelph
 Ph.D. Food Science – University of Guelph
Experience:
 Research Manager, Advanced Foods and Materials Network, National Centres of
Excellence
 Research grant writer
 International Research Coordinator
Susan Dimitry
Research Facilitator (Brantford)
 Assists faculty at the Brantford campus in finding funding opportunities through SSHRC,
NSERC and other agencies
 Assists faculty with developing grant proposals and applications
 Provides post-award administration for Laurier Brantford researchers
Education:
 BA Honours, History & Political Science, McMaster University
Experience:
 Senior Grants Advisor, Major Projects, Faculty of Health Sciences, McMaster University
 Senior Research Coordinator with Clinical Epidemiology & Biostatistics at McMaster.
Research Compliance
Paul Barnard
Research Compliance Officer
Una Glisic
Animal Care Committee Coordinator
Research Ethics: www.wlu.ca/research/REB
Animal Care: www.wlu.ca/research/ACC
Biohazards/Radiation: www.wlu.ca/research/biohazards
Paul Barnard
Research Compliance Officer
 Processes all research ethics applications
 Contact person for all research compliance questions and concerns
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Research Ethics Board
Animal Care Committee
Research involving Biohazards and Radiation
Oversees Research Centres and Research Centre review processes
Education:
 Honours BA (Physical Geography & History) – Trent University
 Bachelor of Education – The University of Western Ontario
 Diploma in Business – Georgian College of Applied Arts and Technology
 CGA – Level II
 Certificate in Human Resource Management (CHRP program) – Georgian College of
Applied Arts and Technology
Experience:
 Research Grants Officer, Office of Research Services, Wilfrid Laurier University
 Corporate member relations, Gaylea Foods
Una Glisic
Animal Care Committee Coordinator/Strategic Planning Coordinator
 Coordinates Animal Care Committee meetings, processes and protocols
 Assists Vice-President: Research with development of a Strategic Research Plan for
Laurier
Education:
 Honours BA (Psychology) – Wilfrid Laurier University
 MA (Psychology) – Wilfrid Laurier University
Experience:
 Human Research Ethics Coordinator – Psychology
 Research Methods/Statistics Lab Coordinator -- Psychology
Research Finance
Jeanette Uri
Manager, Research Finance
René Soto
Research Finance Administrator
Theresa Leung
Research Finance
Compliance Officer
www.wlu.ca/research/researchfinance
Jeanette Uri
Manager, Research Finance
 Oversees the finance team responsible for the administration of external research
grants
 Manages capital projects reporting
Education:
 Master of Accounting, University of Waterloo
 Chartered Accountant designation, CICA
Experience:
 Finance Manager, PTC Corporation (formerly MKS Inc.)
René Soto
Research Finance Administrator
 Oversees administration of and accounting for external research grants
 Assists faculty with management of research fund accounts
Education:
 MBA, Economics, University of Havana
Experience:
 Finance, Wilfrid Laurier University Press
Theresa Leung
Research Finance Administrator
 Oversees administration of and accounting for external research grants
 Assists faculty with management of research fund accounts
Education:
 Bachelor of Arts - University of British Columbia
 Business Administration (Accounting) - SAIT Polytechnic
 Certified General Accountant - Level 4
Experience:
 Onecard Office - onecard administrator
 Mathematics - administrative assistant
www.wlu.ca/research/techtransfer
COMMERCIALIZATION OF RESEARCH;
PARTNERSHIPS WITH INDUSTRY AND
COMMUNITY
Yaser Kerachian, Ph.D.
University-Industry Liaison Officer
Physics & Computer Science, Kinesiology, School of Business and
Economics, Mathematics, Geography
Oleg Stukalov, Ph.D.
University-Industry Liaison Officer
Biology, Chemistry, Psychology, Health Studies, Education
Shawna Reibling (starting October 15)
Knowledge Mobilization Officer
Social and Political Sciences, Social Work, Arts and Music
Why commercialize/partner with industry
 RECOGNITION for you and your institution
 SATISFACTION to see your hard work being used
 KNOWLEDGE TRANSFER and wealth/jobs
creation
 OPPORTUNITY for research partnership funding
 Personal financial gain
Success Stories
COMMERCIALIZATION
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Dr. Sean Doherty, Geography (NSERC I2I, Mitacs, OCE MR, Contract)
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Dr. Hongbing Fan, Computer Science (OCE SmartGrid, C4-POP)
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Drs. Joanne Lee, Psychology, and Donna Kotsopuolos, Education (OCE TPS)
 Dr. Dmitri Goussev, Chemistry (NSERC I2I)
PARTNERSHIPS
 Scott Smith & collaborators, Chemistry (NSERC CRD, Contracts)
 Steven Brown, Political Science (Mitacs)
 Mihai Costea, Biology (NSERC Engage)
 Marek Wartak, Physics (CIPI, OCE TPS, NSERC Engage)
 Terry Mitchell, Geoff Nelson, Paul Mallet, Psychology (Mitacs)
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Communications & Outreach
Elin Edwards
Research Communications Officer
Elin Edwards
Communications Officer
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Oversees internal & external communications and outreach
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Produces press releases and research news stories
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Maintains Office of Research Services website
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Produces informational brochures, flyers, newsletters on Laurier research and researchers
Education:
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BS in Secondary Education, English and Fine Arts, University of Minnesota, Duluth
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MA, English Literature, University of Minnesota, Duluth
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PhD/ABD, American Literature, University of Western Ontario
Experience:
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Part-time faculty, Laurier English Department and Communication Studies Department
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Developmental editor at Wilfrid Laurier University Press
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Editor, Waterloo County Times, Region of Waterloo Heritage Resources Department
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English instructor and Writing Laboratory director, Clarke College, Dubuque, Iowa
LAURIER
INTERNAL GRANTS PROGRAM
www.wlu.ca/research/internalgrants
Office of Research Services
 The Office of Research Services supports the
growth and expansion of research and scholarly
activity at Laurier. Our goal is to assist
researchers in obtaining the resources necessary
for pursuing their scholarly activities. The office
provides assistance to faculty at all stages of
applying for and administering research funding.
Internal Grants - Purpose
 Establish/enhance credibility of
researchers:
 Provide seed funding to generate initial
data for analysis.
 Encourage dissemination through
conferences, workshops, scholarly/creative
publications.
Internal Grants - Purpose
• To support research that might not be
funded otherwise:
 Research topics that “fall between the cracks”.
 Innovative, cutting-edge research that might
be considered too risky by discipline-based
peer review committees.
Internal Grants - Eligibility
 All tenured and tenure-track faculty are eligible
to apply for any internal grant.
 Limited-term faculty are eligible for Short Term
Grants if:
 They have completed all the requirements for the
PhD or terminal degree in their field.
 They are not within their final term of employment
at Laurier.
 For equipment grants, they may only apply with
the support of their dean.
Internal Grants – Eligibility
 CAS are not eligible for the Internal Grants Program.
 However, the 2010-2013 Collective Agreement
contained provision for some research funding
 Section 27.8, Research Funds: a $25,000 fund to
assist CAS with the cost of scholarship, research and
creative activities. Maximum grant: $1,500.
 Section 27.9, Research Support Grants: equivalent to
a one-term undergraduate course stipend (total of 3
available each year).
Internal Grants –
Multiple Applications
• Double-dipping of funds is not allowed!
 Internal applications for the same project submitted to
an external agency will be tabled until the results of the
external competition are known.
 If your projects are different, the onus is on you to
explain what the differences are.
 Be careful you don’t leave yourself open to the
possibility that everyone assumes “the other agency”
will fund your project.
Internal Grant – Decision Criteria
 When there are too few funds, on what basis
does the committee allocate internal grants?
 The excellence of the proposal comes first.
 Where proposals are relatively equal:
 Junior faculty (within 5 years of PhD) are given
preference.
 Faculty who have received fewer recent internal
grants are given preference.
Check application for each grant on the website –
www.wlu.ca/research/internalgrants - for complete guidelines
Internal Grants
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Laurier Conference/Workshop Grant
Book/CD Preparation Grant
NEW Laurier Research Seed Grant
Short Term Research Grant
Undergraduate Research Assistantship
NEW Partnership Development Grant
NEW International Research Development Grant
Travel Grant
Research Equipment Grant
Internal Grants – Research Grants
 Research Seed Grants
 Deadline: within 6 months of the
SSHRC/NSERC/CIHR decision
 Amount: $3,000
 Purpose: To support research that will
help applicants improve their next
application.
Internal Grants – Research Grants
• Short Term Research Grants
• Deadlines: October 15 and March 1
• Amount: $5,000
• Purpose: To complete small projects or
to provide “seed money” to assist in the
development of a study that leads to a
larger project and a proposal to an
external agency.
Internal Grants –
Development Grants
 Partnership Development Grant
 Deadline: October 15
 Amount: $7,500
 Purpose: To facilitate public/private
sector research partnerships and
increase Laurier’s research profile.
Internal Grants –
Development Grants
 International Research Development
Grant
 Deadline: October 15
 Amount: $10,000
 Purpose: To facilitate international
research projects and increase Laurier’s
international research profile.
Internal Grants – Resource Grants
 Research Equipment Grants
 Deadline: October 15
 Amount: $6,000
 Purpose: This program supports the
purchase of non-disposable equipment
which is to be used primarily for research,
and for which alternate sources of funding
are not available
Internal Grants - Resource Grants
 Undergraduate Research
Assistantship Grants
 Deadline: March 1
 Amount: $6,000
 Purpose: Provides research assistants
for full-time faculty; provides
undergraduate students with a 4 month
research experience.
Internal Grants –
Dissemination Grants
 Travel Grants
 Deadlines: October 15, March 1
 Amount:$1500
 Purpose:To provide travel assistance to faculty
presenting papers or posters at scholarly
international congresses or workshops or at
conferences of international learned societies.
 Note: Applications are submitted to dean’s office
Internal Grants –
Dissemination Grants
 Book/CD Preparation Grant
 Deadline: apply any time
 Amount: $2,000
 Purpose: For costs incurred in the
preparation of a final manuscript of a
book (where the book is not designed
for the trade market or to be sold
principally as a textbook).
Internal Grants –
Dissemination Grants
• Conference/Workshop Grants
• Deadline: apply any time
• Amount: $5,000
• Purpose: To support short-term working
groups or conferences held at Laurier.
Tips from the Grants Committee
 Eligibility
 Is your project eligible?
 Are you eligible to apply for the grant
 Look at details under both “Eligibility”
and “General Regulations” on the web
site before you apply.
Tips from the Grants Committee
 Completeness
 Complete all sections of the form with
enough detail for the committee to:
 understand your project
 be convinced of its importance and impact.
 Attach all requested documentation.
 Fit the required information into the form
rather than adding attachments.
Tips from the Grants Committee
 Writing Style
 Use plain language for the abstract, and try to keep
technical or disciplinary jargon to a minimum.
 The grants committee is multi-disciplinary – don’t
assume they’ll understand your terms.
 Make sure the application is free of grammatical
errors.
 Consider asking a colleague to review the proposal for
you.
 Be as specific as you can in the components of
your proposal.
Tips from the Grants Committee
 Publication record
 Provide page references and years for publications.
 Where possible, indicate who the senior author is
on a paper.
 If you have a limited publication record, consider
providing details of any circumstances that delayed
your productivity (e.g. parental leave, illness).
Tips from the Grants Committee
 Funding History
 For each other grant you hold, provide the title, the
amount of the grant, the kind of grant, and the years it
covers.
 If you are one of multiple applicants, indicate how much is
available for your expenses.
 Explain how this grant application relates to existing
funds or outstanding applications.
 Committees will not approve projects where the funding
overlaps.
Tips from the Grants Committee
 Budgets
 Make sure your budget is connected to
your methodology.
 Make sure it is added correctly.
 Use recommended rates for student help
and travel.
 Provide details in the justification section.
Tips from the Grants Committee
 Don’t discount the importance of the
application just because it’s an internal
grant.
 Sparse, sloppy applications make reviewers
feel like you don’t value their time and effort.
 If something is important, put it in the
application.
 Don’t leave the committee guessing – they’ll
always guess wrong!
Office of Research Services
 www.wlu.ca/research
 www.wlu.ca/research/internalgrants
 Information on eligibility, programs
 Application forms
 www.wlu.ca/research/researchfinance
 Information on student stipends, travel and
research expenses
Research Finance
Who We Are
What We Do
Research Finance
Jeanette Uri
Manager, Research Finance
Rene Soto
Theresa Leung
Sr Finance Officer
Jr Finance Officer
½ Time Jr Finance
Officer
Research Finance Staff Responsibilities
(External Grants)
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Rene Soto
 Faculty of Science – Tri-Council Grants
 All other non-Tri-Council Grants (all faculties)
Theresa Leung
 Faculty of Arts and School of Business & Economics – Tri-Council
Grants
½ Time Position
 Faculties of Social Work, Education & Music – Tri-Council Grants
What Research Finance Does
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Administer and account for research grants received by Laurier
Review grant account expenditures to ensure they comply with the
agencies’ guidelines
Prepare and account for transfers of funds
Help researchers manage their accounts by advising and training
Prepare and submit invoices to sponsors, as necessary
Prepare and submit Form 300’s and financial statements to sponsors
Co-ordinate audits by sponsors
What Are Researchers’ Responsibilities?
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Primary responsibility for managing research grants
Ensure all expenditures are for the purpose for which the grant was
awarded, are eligible and compliant with the terms of the grant and
Laurier policies (including Broader Public Sector guidelines)
Monitor transactions in all research accounts on a regular basis and
promptly report any discrepancies to Research Finance
Review accounts for deficits and take appropriate action to eliminate
Inform funding agencies of any changes in eligibility status
Establishing an Account
Research Finance will provide you with an account number based on
completion of the following:
 Notification of award from sponsoring agency
 Copy of the sponsor’s terms & conditions concerning the award
 Research proposal or description of the project, including a
budget
 All relevant certifications (i.e. human subjects, animals,
biohazards)
 Date of attendance at Research Finance training
 Expected completion date
Top Five Research Expenditure Challenges
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Use of appropriate forms –
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Supporting travel documentation –
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submit, along with receipts & applicable forms to Procurement Services by the
10th of the month following
Expenditure justification –
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original itemized receipts & proof of payment, conference program/itinerary,
flight boarding pass
Pcard statements –
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refer to Financial Resources, Forms webpage
all research expenses must include a detailed justification on how the expense
relates directly to the research project
Signatories –
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all expense reimbursement claims must be signed by the claimant and the
approver. One-over-one approval is required (the approver is the person to
whom a claimant reports)
Partnerships & Commercialization:
More Information
www.wlu.ca/research/techtransfer
Yaser Kerachian
University-Industry Liaison Officer
 Assists in the establishment of partnerships between researchers and industry
Education:
 B.Sc. in Physics, Sharif University of Technology, Tehran, Iran
 M.Sc. In Physics, University of Toronto
 Ph.D. in Physics, University of Toronto
 OCE Value-Added Personnel program
Experience:
 Intern at Innovations at U of T (IUT)
Oleg Stukalov
University-Industry Liaison Officer
 Assists in the establishment of partnerships between researchers and industry
Education:
 Ph.D in Applied Physics, National Academy of Sciences of Belarus
 Entrepreneurship course at MaRS Centre
 Project management course at Queen’s
 Strategic business planning course at the Xerox Centre for Entrepreneurship and
Innovation at McMaster University
Experience:
 NATO Science Fellowship
 University of Guelph, polymer physics and biophysics laboratory scientist
 Entrepreneurial experience in founding, managing, and operating three technologybased start-ups
Research outcomes
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Discovery
Method, Process
Product
Software
Surveys
Teaching tools
Training videos
Manuals
Research reports
…
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Publication
Copyright
Patents
Trade-marks
Trade secrets
Others
Plant Breeders Rights
Industrial Designs
Laurier’s Inventions Policy
 WLUFA Full-time Collective Agreement, Article 36: Intellectual
Property, Patents and Copyright
 Disclose all potential inventions to the University
 Patentable inventions are owned by the inventors (professors,
postdocs, grad and undergrad students) unless
 There is a written contract to the contrary
 University provides resources to the inventor beyond
normal
 Undergrad student is hired as Research Assistant
Commercialization Process
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Personal meeting and discussion
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Formal invention disclosure form
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Decision about moving forward (30 days)
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Establishing inventors agreement
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Protection: patents, trade marks or trade secrets
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Marketing to specific industry
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FUNDING for additional development
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Commercial agreements (Confidentiality, Materials Transfer, Licensing,
etc.)
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Starting up a company
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Processing revenues
Our Services
 Helping you build partnerships with:
 Corporations
 Industry associations
 Not-for-profit organizations
 Helping you draft proper agreements
 Protecting academic rights
 Helping you apply for partnership grants
Funding
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NSERC
 Engage ($25,000 for six-month project)
 CRD (Collaborative Research and Development Grant)
OCE
 Technical Problem Solving
 Collaborative Research
MITACS , Connects Canada
 Internship for graduate students
SSHRC Partnership Development Grant
Internal Grant (Partnership Development grant)
Contracts