Overview of UVA Job Structure
Updated February 11, 2014
Presentation Purpose
• Provide overview of fundamentals and key
concepts within the UVA Job Structure.
• Represent the collective understanding of 15
project teams.
Job Family Orientation
1.
2.
3.
4.
Job Structure Fundamentals
Points for Clarification
Glossary of Titles
Examples
Job Family Orientation
1.
2.
3.
4.
Job Structure Fundamentals
Points for Clarification
Glossary of Titles
Examples
Job Structure Fundamentals: What is a job title?
• UVa Job Title is a broad title
• Focus on type of work, level of responsibility
Provides the flavor of the job
Job Structure Fundamentals:
UVa Job Title versus Working Title
• UVa Job Title is broad. Working Title is specific.
Working Title:
Dean of Finance and Administration
Working Title:
Chief Financial Officer, Architecture
UVa Job Title:
Finance Director
Working Title:
Senior Finance Director, Facilities
Job Structure Fundamentals: Market Matching
• UVa Job Title is matched with
data from the external market
to derive a pay range.
UVa Job Title
Market Research
UVA Job Structure Fundamentals: The Vision
At the start, the University
had 1800 UVa Job Titles
•
Duplication, confusion, propensity to reinvent
At the conclusion, there are
about 750 UVa Job Titles
•
• Market Ranges updated to 2013
Clear and consistent definitions, more consistency
• Easy to search, easy to understand
• Less time to process transactions
UVA Job Structure: The Approach
15 Job Families
1)
Academic Administration
2)
Student Services
3)
Research
4)
Educational Resources
5)
Health Services
6)
Athletics
7)
Communications
8)
Development
9)
Finance
10)
Human Resources
11)
Information Technology
12)
General Administration
13)
Compliance, Protection, Regulation
14)
Operations
15)
Trades and Engineering
UVA Job Structure Fundamentals: The Outcome
• 744 UVa Job titles
• 57% reduction of titles
in project scope
• All summaries loaded
to online tool
http://www.hr.virginia.edu/job
Job Family Orientation
1.
2.
3.
4.
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples
Points for Clarification: Staff Type
• Includes all UStaff, Classified, A&P Faculty
positions
• Each Classified and A&P Faculty position is
associated with a UVa Job Title
Points for Clarification: Title Summaries
Title Summaries broad. Job Descriptions specific.
Job Description 1
Research, develop, and write news stories and press releases
about UVA GLOBAL's programs and activities and the
University's global initiatives/activities in general to inform
internal and external audiences.
Job Description 2
Provide editorial and design services to support mission and
goals of the Jefferson institute. Assist in the strategic planning
process, supervise staff producing creative work, coordinate
with Strategic Communications/Audio-Visual and Interactive
Media to produce integrated and effective communication
materials.
Job Description 3
UVa Job Title:
Senior Writer or Editor
Act as the senior writer and project manager for international
programs. Serve as the University's communications expert on
stories related to international initiatives as outlined in
Commission on the Future of the University.
Points for Clarification: Pay
• No pay increases directly associated with
cleanup of titles.
• Updated all market ranges.
Job Family Orientation
1.
2.
3.
4.
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples
Glossary of Titles: Provide basic definitions
• Create consistency of usage, where possible,
i.e. When used in a job family, an Associate title is
always the first exempt level.
• Distinctions may be subtle.
• Choices must be thoughtful.
• Align employee’s typical work and expertise
to title summary.
Assistant
• Assistants provide support for more
senior professionals, teams, or units.
• Usually do not have final authority or final
responsibility for the work.
Technician
• Paraprofessional skilled in a particular
field.
• Work is typically practical and routine in
nature, often involving maintenance of
data in systems.
Coordinator
• Most advanced level of support.
• May operate with some degree of
independence and handle some emerging
professional responsibilities.
Typical Progression of Non-Exempt
Assistant
Technician
Coordinator
Associate
• Entry-level professionals.
• Actively share in the responsibilities of a
professional team, but may operate with
guidance.
• Primary duties related to the management of
the organization or general business
operations.
• Primary duties include the exercise of
discretion and independent judgment with
respect to matters of significance.
Specialist
• High-degree of specialty knowledge and
experience in a particular subject.
• Typically possess several years in exempt,
professional roles prior to assuming
specialist title.
Generalist
• Experienced professionals who assume a
range of duties, serving in a hybrid
capacity across different disciplines.
• Typically possess several years as exempt
professionals prior to assuming Generalist
roles.
• Equivalent to Specialists.
Senior
• Term that can modify any title.
• Denotes greater independence, expertise,
responsibility.
• Ability to grow in expertise within a
similar line of work.
• Examples: Senior Generalist, Senior
Specialist, Senior Technician, Senior
Manager.
Typical Progression of Exempt
Associate
Specialist
Generalist
Senior
Specialist
Senior
Generalist
Manager
• Professionals with authority for small
teams, programs, or organizational
initiatives that require managerial
oversight.
• Do not need to supervise people, could
act as a experts or strategists with
significant programmatic responsibility.
Director
• Professionals that assume substantial
managerial or administrative
responsibilities for programs, teams, or
areas.
Assistant and Associate
• Terms that modify leadership titles to
create a progression of responsibility.
• Example:
– Assistant Director
– Associate Director
– Director
• Often subtle distinctions based on
internal culture and industry standards.
Chief Officer, Vice President, Dean
• The head or leader of a major
organization.
• The highest person in authority.
Typical Progression of Leadership
Manager
Director
Assistant Vice President
Associate Vice President
Vice President
Job Family Orientation
1.
2.
3.
4.
Project Fundamentals
Points for Clarification
Glossary of Titles
Examples
Example: Simplification
HR Assistant
Human Resources Assistant A
Human Resources Assistant B
Human Resources Assistant C
Human Resources Assistant CN
Human Resources Assistant D
Human Resources Assistant DN
Human Resources Assistant
Human Resources Assistant
Human Resources Assistant
1HRASST14
1HRASST3
1HRASST9
1HRASST4
1HRASST11
1HRASST12
1HRASST
1HRASST61
1HRASST1
$27,404
$27,676
$28,454
$28,454
$33,000
$33,000
$34,221
$30,231
$25,760
$39,174
$43,494
$48,369
$48,369
$52,800
$52,800
$59,887
$48,369
$38,640
NE
NE
E
NE
E
NE
E
NE
NE
Human Resources Assistant
Human Resources Technician
Human Resources Coordinator
Admissions Counselor
Admissions Counselor A
Admissions Counselor AN
Admissions Counselor B
Admissions Counselor C
Admissions Counselor
Admissions Counselor
Admissions Officer A
Admissions Officer AN
4GMADOFF11A
1GMADCOU2
4GMADOFF22A1
1GMADCOU3
1GMADCOU1Z
1GMADCOU3Z
1GMADOFF1
1GMADOFF2
$26,562
$26,562
$28,587
$33,320
$28,823
$33,320
$30,023
$30,023
$53,125 E
$53,125 NE
$57,175 E
$58,309 E
$50,441 NE
$58,309 E
$52,541 E
$52,541 NE
Admissions Counselor
Admissions Officer
Example: Clarification
Academic Specialist
Currently 55 employees in Academic Specialist titles, but inconsistent usage. Here is a
sample of current titles and working titles, and a possible new subfamily.
UVa Job Title
Academic Specialist A-1EDACREAS1
Academic Specialist A-1EDACREAS1
Academic Specialist A-1EDACREAS1
Academic Specialist A-1EDACREAS1
Academic Specialist B-1EDACREAS4
Academic Specialist C-1EDACREAS3
Academic Specialist CN-1EDACREA6S1
Academic Specialist CN-1EDACREA6S1
Academic Specialist D-1EDACREA7S
Academic Specialist DN-1EDACREA8S
Academic Specialist DN-1EDACREA8S
Working Title
Admissions Counselor
PELL GRANT COORDINATOR
Data Entry and Customer Service Specialist
Assistant Director of Student Activities & Recreation
ADMINISTRATIVE AND OFFICE SPECIALIST III
ASSISTANT DIRECTOR OF UPWARD BOUND
ASSOCIATE REGISTRAR, UNDERGRADUATE
ENROLLMENT SERVICES SPECIALIST
GRADUATE PROGRAM COORDINATOR
TRANSFER CREDIT EVALUATOR
STUDENT SERVICES COORDINATOR
Possible New Subfamily
Admission
Financial Aid
General Administration
Student Affairs
General Administration
Student Affairs
Registrar
Registrar
Academic Programs
Registrar
Student Services Generalist
Example: Expansion
Many new specialty areas, such as:
• Sustainability
• Education and Outreach
• Event Management
• Medical Education
• Data Analysis
• Instructional Technology
Job Family Project
Overview of UVA Job Structure