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Integrated Library System (ILS)
Group 5:
Leung Chui Ting 11010975
Yuen Miu Kwan 11013435
Chan Ying, Sarah 12001058
Cheung Chor Ying 11014431
Wan Ka Wai, Sean 11008199
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Agenda
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Introduction
Application in HKBU library
Pros & Cons of the system
Conclusion
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Integrated Library System (ILS)
• An enterprise resource planning system
• Usually comprised:
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A relational database
Software to interact with database
Patrons & staff graphical user interfaces
Different modules (e.g, acquisition)
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Integrated Library System (ILS)
• Client-server computing model
▫ Distribute applications
▫ All the personal computers throughout the library
can access the system (user-friendly interface)
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ILS Purpose
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Automation
Acquire information
Store & organize information
Disseminate information
Track all of the above activities
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ILS Components
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OPAC
• Displays Electronic Bibliographic Catalog of
Library Holdings with an interface for both the
user and administrator
•Advantages:
▫Access points/Search Capabilities (By keyword, subject,
author, title)
▫Records, Search Logs, Stats
▫Online, Off-Campus, 24/7 Access (and by more than
one person at a time)
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Circulation
• Allows tracking of borrowed materials &
indicates items’ change in status, holds &
reserves
• Data holds for tracking (examples below)
ITEMS Information hold
BORROWER Information
ID number
Name, address, phone number
Loan-period category
Date registered
Call number
Expiration date
Location of item
Date of last circulation activity
Media type circulation status
Borrowing category
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Cataloging
• Classifying and indexing materials
• Tools needed to create, edit, and refine the
information that describes your collections.
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Acquisition
• Allow the ordering, receiving and invoicing of
materials
• Support a number of budgeting aspects in
modern libraries
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Serials
• Allow the procurement (and often supporting
cataloging), receiving and claiming of items that
are published regularly (most times).
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Millennium
• Produced by Innovative interfaces, Inc.
• Platform-independent
• Written in JAVA
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Millennium
• Built on a client-server computing model
• Deliver modular workflow functionality
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Modules included in Millennium
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Acquisitions of material for the library
Cataloging
Serials control
Circulation
Interlibrary loan (a form of resource sharing)
Management of electronic resources
• Each patron & item has a unique ID in the
database  allows tracking
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System flow of Millennium library
system
• Step 1: Adding a new book
• Step 2: Transmitting the information of students
from AR to library
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System flow of Millennium library
system
• Step 3: Importing the data to the Millennium
library system
• Step 4: When the books arrive in library, all data
will show on the Millennium library system
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System flow of Millennium library
system
• Step 5: Borrowing
process of books
• Step 6: Returning
process of books
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System flow of Millennium library
system
• Step 7: Display the available books to the public
• Step 8: Reserving the book
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Pros and Cons
• Pros
▫ Automated systems reduce labor-intensive clerical
duties
▫ Provides information needed for planning &
management
▫ Integrates all the data in one database
Call the books from any UGC funded university
▫ Allow 24 hour access for library system
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Pros and Cons (Cont’)
• Cons
▫ Time-consuming in fixing errors
∵Sending the errors back to the Innovative
Millennium headquarter
▫ Significant amount of workload for library IT staff
 Installation
 Configuration
 Updates
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The Millennium integrated library system in HKBU
- a Client-server computing model
- Speed up administrative tasks
Tracking the books in the library and relating to the
Online Public Access Catalog (OPAC )
- Modules:
Acquisition, Cataloging, Serials, Circulation OPAC
- Advantages outweigh disadvantages
Beneficial in long term – cost effective
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Acknowledgements
We are going to take this opportunity to express
my sincerely thanks to Information Service
Section Assistant librarian Miss Angela Wong for
her unlimited support and continuous guidance.
During our meeting, Miss Angela Wong always
shows her profession in library system. Without
the support of Miss Wong, we cannot conduct
such a successful and meaningful project.
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